Executive Assistant : 25-05208

Akraya, Inc.; Massachusetts; Remote; Full time

Job summary

A leading staffing firm is seeking a highly organized Executive Assistant to support senior leadership in administrative tasks. The role involves scheduling, document management, and ensuring smooth communication within departments. The ideal candidate should demonstrate strong proficiency in Microsoft Office and have experience managing sensitive communications.

Qualifications

• Experience in supporting senior-level executives is required.
• Proficiency with Microsoft Office and strong communication skills needed.
• Prior experience in handling executive administration for sales and commercial leaders.

Responsibilities

• Provide comprehensive administrative support to senior leadership.
• Coordinate meetings, manage documents, and facilitate effective communication across departments.
• Manage internal and external event coordination from planning to execution.

Skills

Calendar management

Admin Support

Document Management

MS-Office

Concur/Expensify

Communication

Job description

5 days ago Be among the first 25 applicants

Primary Skills: Calendar management-Expert, Admin Support-Advanced, Document Management-Expert, MS-Office-Intermediate, Concur/Expensify-Expert

Contract Type: W2

Duration: 3+ Months

Location: Waltham, MA - 02451 ( - Remote - Waltham/Boston Area Only)

Pay Range: $35/hr - $40 per hour on W2

#LP

Job Summary

We are seeking a highly organized and dynamic Executive Assistant to provide comprehensive administrative support to our senior leadership. The ideal candidate will possess outstanding computer skills and proficiency in software applications, ensuring the smooth operation of our executive offices. You will play a vital role in coordinating meetings, managing documents, and facilitating effective communication across departments.

Key Responsibilities

• Provide administrative support to senior leadership, including scheduling, travel arrangements, and document management.
• Coordinate and assist in planning meetings, including agenda preparation and logistical support.
• Manage internal and external event coordination from planning to execution, including travel and accommodation arrangements.
• Serve as a point of contact for inquiries, assessing issues, and advising leaders on important matters.
• Ensure accurate and efficient document management, including word processing, creating spreadsheets, and editing written material for clarity and readability.
  
  

Must-have Skills

• Life Sciences Domain
• Proficiency in the Microsoft Office Suite and excellent written and verbal communication abilities.
• Proven experience with handling executive administration for sales leaders and commercial leaders.
• Proven experience with handling sensitive customer-related communications. Proven experience managing multiple calendars.
• Proven experience managing internal and external customer requests.
  
  

Domain/Industry Experience Required

• Experience in supporting senior-level executives within a corporate setting is essential.
• This is a temporary position for 3 months with potential for extension or conversion based on performance and business needs.
  
  

About Akraya

Akraya is an award-winning IT staffing firm consistently recognized for our commitment to excellence and a thriving work environment. Most recently, we were recognized Inc's Best Workplaces 2024 and Silicon Valley's Best Places to Work by the San Francisco Business Journal (2024) and Glassdoor's Best Places to Work (2023 & 2022)!

Industry Leaders in IT Staffing

As staffing solutions providers for Fortune 100 companies, Akraya's industry recognitions solidify our leadership position in the IT staffing space. We don't just connect you with great jobs, we connect you with a workplace that inspires!

Join Akraya Today!

Let us lead you to your dream career and experience the Akraya difference. Browse our open positions and join our team!

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting

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