Executive Assistant

Digital Force Technologies; San Diego (CA); On-site; USD 100,000 - 125,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision benefits

401K with company match

Life insurance

Short term disability

3 weeks PTO

13 company holidays

Professional environment

Job summary

Digital Force Technologies (DFT) is seeking an experienced Executive Assistant to partner with our CEO and Leadership Team in San Diego. The role focuses on calendar and travel management, executive communications, meeting support, and cross-functional coordination to drive operational excellence.

The successful candidate will anticipate needs, handle confidential information with discretion, and support strategic initiatives while representing the company with professionalism in a fast-paced

Qualifications

• 5+ years of experience supporting senior executives, preferably a CEO or C-suite leader.
• Ability to manage complex calendars, shifting priorities, and confidential matters in a fast-paced environment.
• Excellent organizational, project management, and time-management skills with strong attention to detail.
• Proficiency with MS Office (Outlook, PowerPoint, Word, Excel).
• Strong written and verbal communication for senior stakeholders and executives.

Responsibilities

• Serve as a trusted partner to the CEO and Leadership Team to ensure executives are prepared and positioned for success.
• Manage the CEO's calendar and email, prioritize requests, schedule meetings, and resolve conflicts with discretion.
• Coordinate domestic and international travel, itineraries, logistics, and expense reporting.
• Plan and execute executive meetings, off-sites, customer engagements, and industry conferences.
• Prepare, edit, and refine executive presentations, briefings, reports, and correspondence.

Skills

Executive calendar management

Travel coordination

Microsoft Office

Communication skills

Discretion and confidentiality

C-suite support

Tools

Microsoft Office

Job description

Digital Force Technologies (DFT) is a defense technology provider with a 26-year history of developing and fielding advanced sensor systems, force protection solutions, and tactical surveillance products. DFT’s extensive history of innovation, in-house expertise, and robust network of technology partners allows DFT to rapidly address critical Department of War (DoW) and Federal Agency requirements. DFT’s engineering team is a diverse and skilled group, determined to develop advanced technical solutions. DFT offers a unique chance to develop and work with modern technologies while delivering impact and seeing products grow from concept to reality. DFT is a results driven culture focused on innovation, creativity, and growth. If you have a passion for solving complex problems, making an immediate impact on a dynamic, and fast-moving, product development team, we’d love to hear from you!

What We Need:

The Executive Assistant serves as a trusted strategic partner to the Chief Executive Officer and Executive Leadership Team, including the CEO, CFO, and CTO. This highly visible role is responsible for enabling executive effectiveness through exceptional calendar and travel management, executive communications, meeting support, and cross-functional coordination.

Beyond providing administrative support, this role helps drive operational excellence by anticipating executive needs, managing competing priorities, facilitating critical communications, and ensuring seamless execution of strategic initiatives. The ideal candidate is proactive, highly organized, exercises sound judgment, and thrives in a fast-paced, mission-driven environment where discretion and professionalism are paramount.

This is an opportunity to work alongside executive leadership at a growing defense technology company committed to advancing capabilities that support national security. As a key member of the Executive Office, you'll play an integral role in enabling strategic decision-making, coordinating high-impact initiatives, and supporting leaders whose work has meaningful mission impact.

What You’ll Do:

• Serve as a trusted partner to the CEO and Executive Leadership Team, ensuring executives are prepared, informed, and positioned for success.
• Manage the CEO's complex calendar and email, prioritizing requests, scheduling meetings, and resolving conflicts with sound judgment and discretion.
• Coordinate domestic and international travel, including detailed itineraries, logistics, expense reporting, and last-minute changes.
• Plan and execute executive meetings, leadership off-sites, customer engagements, and industry conferences, including SOF Week and other strategic events.
• Prepare, edit, and refine executive presentations, briefing materials, reports, and correspondence for internal and external audiences.
• Draft executive communications and ensure messaging is accurate, professional, and aligned with company priorities.
• Track executive action items, strategic initiatives, and key deliverables, ensuring timely follow-up and execution.
• Coordinate meeting logistics, agendas, presentation materials, minutes, and post-meeting action tracking.
• Facilitate communication and coordination across departments to advance executive priorities and business objectives.
• Maintain confidential records, files, and sensitive business information while exercising the highest level of integrity and discretion.
• Serve as a professional point of contact for executives, customers, government stakeholders, investors, and external partners.
• Anticipate executive needs, identify potential challenges, and proactively implement solutions before issues arise.
• Support special projects, business initiatives, and executive office operations as assigned.
• Manage office supply inventory and workplace provisions to maintain a professional and efficient office environment.
• Perform other duties and special assignments as needed.

Required Skills/Qualifications:

• 5+ years of experience supporting senior executives, with direct experience supporting a CEO or C-suite executive strongly preferred.
• Demonstrated ability to manage complex executive calendars, shifting priorities, and confidential matters in a fast-paced environment.
• Exceptional organizational, project management, and time management skills with outstanding attention to detail.
• Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, Word, and Excel.
• Strong executive presentation development and document preparation skills.
• Outstanding written and verbal communication skills with the ability to interact confidently with senior executives and external stakeholders.
• Proven ability to anticipate needs, think strategically, and execute with minimal supervision.
• High degree of professionalism, integrity, discretion, and sound judgment.
• Experience supporting executive leadership teams or governance activities preferred.
• Experience within the defense, aerospace, government contracting, or public company environment is preferred.
• Familiarity with corporate governance practices and executive operations is a plus.
• Ability and willingness to obtain and maintain a Top Secret Security Clearance is preferred.

What We Offer:

DFT offers a comprehensive benefit package including medical, dental, vision, 401K w/ company match, life insurance, short term disability, 3 weeks PTO, 13 company holidays, and much more. In addition, DFT provides a company culture that encourages:

• Motivation

Salary Range: $100,000 - $125,000

The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations.

If you are looking for a dynamic place to work where your contribution makes a difference in supporting the mission, DFT is the right company for you.

DFT is an equal-opportunity employer, and we encourage candidates from all backgrounds to apply. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.