Executive Assistant

Halozyme,-Inc.-1; San Diego (CA); On-site; USD 63,000 - 88,000; Full time

Job summary

This role handles highly confidential information, anticipates needs, coordinates cross-functionally, and may lead special projects to improve organizational effectiveness and executive productivity.

Qualifications

• 8+ years supporting senior executives (C-suite).
• Experience coordinating multiple executives in a fast-paced environment.
• Exceptional written and verbal communication for executive audiences.
• Advanced proficiency with MS 365 and ability to produce polished materials under time pressure.

Responsibilities

• Manage complex calendars for multiple executive leaders.
• Coordinate domestic and international travel with briefs.
• Prepare briefing materials, presentations, dashboards, and reports.
• Screen calls and emails; liaise with internal and external stakeholders.
• Support governance meetings and leadership forums.

Skills

Executive support

Calendar management

Communication skills

Travel coordination

Problem solving

Education

Notary Public certification (preferred)

Tools

Microsoft 365

PowerPoint

Excel

Word

Teams

Job description

Save time and apply through your LinkedIn account. Click the Apply with LinkedIn button and your LinkedIn profile will be imported into our site.In order to move forward, you will need to create an account. Your password must be eight characters long, contain at least one special character, one capital letter and a number.We look forward to discovering your talents.How You Will Make an ImpactThe Senior Executive Assistant serves as a strategic partner to senior leaders, providing high-level administrative and operational support that enables effective decision-making and execution. This role manages complex calendars, communications, meetings, and priorities across multiple executives while serving as a trusted liaison to internal and external stakeholders.The individual in this role handles highly confidential information with discretion, anticipates executive needs, resolves challenges proactively, and drives coordination across functions to ensure priorities move forward efficiently. In addition to executive support, this position may lead or coordinate special projects, track key deliverables, and help streamline processes that improve organizational effectiveness and executive productivity.Strategic Executive PartnershipServe as a trusted business partner to the Executive Vice President and Chief Financial Officer, and Executive Vice President, Chief Legal Officer.Help manage strategic priorities and ensure executive focus remains aligned with critical business objectives.Maintain visibility into key initiatives, decisions, and action items across supported functions.Proactively identify risks, dependencies, bottlenecks, and opportunities to improve execution.Executive Priority Management & CoordinationManage multiple, competing priorities across supported executives, ensuring critical items remain visible and on track.Track action items, decisions, and deliverables coming out of executive meetings, driving follow-through with owners across Finance, Legal, Drug Delivery, and other business partners without waiting to be asked.Anticipate scheduling, information, and support needs, adjusting priorities as business needs evolve.Build in buffers for thinking time, prep, and travel across supported calendars, exercising sound judgment about what can wait and what cannot.Maintain clear visibility into deadlines, dependencies, and next steps, escalating issues when appropriate.Executive Communications & Business PlanningDevelop executive briefing materials, presentations, dashboards, and reports.Prepare leadership for key meetings, offsites, board interactions, and strategic planning sessions.Draft executive-level communications and correspondence on behalf of leadership.Serve as a professional first point of contact for supported executives—screening calls and email, routing inquiries, and representing the office with sound judgment.Research, synthesize, and summarize complex information to support decision-making.Leadership Meeting & Governance SupportCoordinate Executive Leadership Team meetings and leadership forums.Develop agendas, collect materials, capture action items, and monitor follow-through.Ensure effective communication and alignment across executive stakeholders.Support planning and execution of leadership meetings and company events.Administrative & Executive SupportManage complex calendars for multiple executive leaders.Manage complex domestic and international travel— itineraries, ground transportation, lodging, and last-minute changes—producing concise trip briefs covering attendees, objectives, materials, and logistics.Process expense reports, invoices, and purchase requisitions in accordance with company policy, and coordinate vendor relationships; maintain organized digital and physical files.Coordinate meetings, logistics, and executive schedules.Handle highly confidential information related to financial results, compensation, personnel, and legal matters with absolute discretion, and remain comfortable operating around material non-public information.Identify and implement process improvements, protocols, briefing standards, and meeting hygiene that streamline executive support.Provide backup coverage and surge support across the executive office during peak periods, such as board meetings, investor conferences, and year-end.Qualifications to Elevate the RoleRequired Experience8+ years supporting senior executives, including C-suite leaders.Demonstrated ability to support multiple executives simultaneously in a fast-paced environment without dropping balls or creating competing priorities.High-energy professional with a strong bias for action, a results-driven mindset, and a positive, collaborative approach to achieving goals.Strong business acumen with exposure to finance, legal, operations, or corporate strategy functions.Experience coordinating executive priorities, deadlines, and follow-through across multiple stakeholders.Exceptional written and verbal communication skills; materials produced are accurate, clean, and appropriately toned for executive and external audiences.Advanced proficiency with Microsoft 365 (Outlook, PowerPoint, Word, Excel, Teams) and comfort with collaboration tools; able to produce clean, polished materials under time pressure.Preferred ExperienceExperience as an Executive Business Partner, Executive Operations Manager, or Senior Executive Assistant supporting public company executives.Experience preparing executive presentations, board materials, and organizational updates.Current Notary Public certification is preferred. Candidates with the ability and willingness to obtain certification may also be considered.Biotechnology, life sciences, pharmaceutical, healthcare, or public company experience preferred, including familiarity with earnings cycles, board meetings, investor conferences, and industry operating cadence (partnerships, clinical/regulatory milestones).In Return, We Offer You:Full and comprehensive benefit program, including an Employee Stock Purchase Program and 401(k) matching.Opportunities to grow in a culture that prioritizes learning, development and progression through in-house programs and tuition reimbursement.A collaborative, innovative team that works as one to amplify your impact—on your career, the work you do and patients’ lives.The most likely base pay range for this position is $46 - $64 per hour. Several factors, such as experience, tenure, skills, and particular business needs, will determine an individual’s exact level of compensation. Base salary is only one element of employee compensation at Halozyme. Total compensation could include bonuses, sales incentives, and equity awards.Halozyme, Inc. is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.