Executive Assistant

SmartRecruiters, Inc.; Salem (NH); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

PTO & holidays

Medical & dental

Vision

Life/AD&D

Disability insurance

Identity theft protection

401(k) match

HSA

FSA

Employee discounts

Hybrid work model

Diversity & inclusion

Job summary

medmix is seeking an Executive Assistant to join our Salem, NH team. You will provide comprehensive administrative support to senior executives, ensuring smooth operations while maintaining confidentiality and high professionalism.

Responsibilities include calendar management, travel coordination, preparing materials and reports, and serving as a key liaison with stakeholders in a fast-paced corporate environment.

Qualifications

• 5+ years of executive/administrative support experience.
• Proficiency with MS Office and calendar management.
• Excellent organizational and time management skills.
• Strong written and verbal communication with professional presentation.
• Discretion and ability to handle confidential information.
• Attention to detail and accuracy in all work.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Prepare meeting agendas, materials, and minutes; follow up on actions.
• Handle executive correspondence with professionalism.
• Coordinate travel arrangements (flights, hotels, ground transport).
• Organize digital and physical filing systems for easy retrieval.
• Prepare presentations, reports, and business documents.
• Track projects, deadlines, and deliverables for leadership.
• Serve as liaison between executives and internal/external contacts.
• Perform expense reporting, invoicing, and record-keeping.
• Anticipate executive needs and address potential issues proactively.

Skills

EA experience

MS Office

Calendar management

Communication

Confidentiality

Organization

Time management

Multitasking

Independent work

Problem-solving

Tools

CRM systems

Project management tools

Job description

• Compensation: USD 55000 - USD 60000 - yearly

Company Description

medmix is a global leader in high-precision delivery devices. We occupy leading positions in the healthcare, consumer, and industrial end-markets. Our customers benefit from our dedication to innovation and technological advancement that has resulted in over 900 active patents. Our 14 production sites worldwide, together with our highly motivated and experienced team of nearly 2,700 employees provide our customers with uncompromising quality, proximity, and agility. medmix is headquartered in Baar, Switzerland.

Our shares are traded on the SIX Swiss Exchange (SIX: MEDX).

Job Description

We are seeking a highly organized and professional Executive Assistant to join our team in Salem, United States. In this role, you will provide comprehensive administrative and organizational support to senior executives, ensuring smooth operations and enabling leadership to focus on strategic initiatives. The ideal candidate will demonstrate exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced corporate environment while maintaining the highest standards of confidentiality and professionalism.

• Manage executive calendars, schedule meetings, and coordinate appointments with internal and external stakeholders
• Prepare meeting agendas, materials, and minutes; ensure follow-up on action items and deliverables
• Handle executive correspondence, emails, and communications with professionalism and discretion
• Coordinate travel arrangements, including flights, accommodations, and ground transportation
• Organize and maintain filing systems, both digital and physical, ensuring easy retrieval of documents
• Prepare presentations, reports, and other business documents using appropriate software and formatting standards
• Track and manage projects, deadlines, and deliverables on behalf of executive leadership
• Serve as a liaison between executives and internal/external contacts, managing relationships professionally
• Perform general administrative duties including expense reporting, invoicing, and record-keeping
• Anticipate executive needs and proactively address potential issues before they arise

Qualifications

• 5+ years of experience in an executive assistant, administrative assistant, or similar support role
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management software
• Excellent organizational and time management skills with the ability to prioritize multiple tasks effectively
• Strong written and verbal communication skills with professional presentation abilities
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion
• Exceptional attention to detail and accuracy in all work products
• Proficiency in scheduling and email management systems
• Ability to work independently and as part of a collaborative team
• Problem-solving skills and the ability to adapt to changing priorities
• Professional demeanor and strong interpersonal skills

**Preferred Skills:**

• Experience with project management tools or software
• Familiarity with Customer Relationship Management (CRM) systems
• Knowledge of presentation software beyond basic PowerPoint
• Experience coordinating large-scale events or meetings

Additional Information

Step into a company where innovation, agility, and energy fuel everything we do. As part of a global organization on a strong growth trajectory, you’ll have the chance to shape the future, expand your skills, and grow your career in a dynamic, forward-thinking environment.

What We Offer

• A vibrant, fast-moving culture where new ideas are encouraged and celebrated
• Real growth opportunities within a globally successful business that’s scaling rapidly
• Up to three weeks of PTO in your first year, plus 12 paid company holidays
• A comprehensive benefits package including medical, dental, vision, Life/AD&D, Short- and Long-Term Disability, and optional Identity Theft and Legal Protection
• medmix Employee Savings Plan / 401(k) with a 100% employer match up to 6% of your base salary
• Health Savings Account with dollar-for-dollar company matching based on coverage level
• Flexible Spending Account (FSA) options
• Employee Assistance, Health & Wellness Programs to support your well-being
• Flexible working hours and a hybrid on-site/home-office model
• Access to exclusive discounts on shopping, entertainment, and lifestyle perks
• A workplace committed to diversity, inclusion, and equal opportunity

At medmix, 93% of our employees say they go above and beyond to deliver results. If you’re driven, curious, and ready to make an impact, this is your moment. Join us and accelerate your career.

All information will be kept confidential according to EEO guidelines.