Executive Assistant

NORTHWEST HEALTH SERVICES INC; Saint Joseph (MO); On-site; USD 32,000 - 52,000; Full time

Job summary

Northwest Health Services Inc. seeks an Administrative Assistant to support the executive team and NHS offices at Downtown Health Clinic in Saint Joseph, MO.

The role involves scheduling, document preparation, data research, and maintaining confidential files. The candidate should have strong organizational and communication skills, proficiency in Microsoft Office, and the ability to handle HIPAA requirements.

Qualifications

• Possess high school diploma or equivalent.
• Associate degree in a Business related field or three years relevant experience preferred.
• Knowledge of correspondence procedures inherent to the position of an Administrative Assistant.
• Ability to perform typing duties of above average to complex difficulty with accuracy and efficiency.
• Computer experience to include Windows operations, Excel, PowerPoint, and Word.
• Possess light bookkeeping skills.
• Must possess and maintain a valid Driver's License and proof of insurance for personal vehicle used for business.

Responsibilities

• Work cooperatively with NHS providers and personnel to carry out goals and objectives of NHS according to governing body requirements and internal policies.
• Treat others respectfully whether it is a patient, fellow employee, management, customer, vendor or visitor to our premises.
• Assist with organizing Northwest Health Services administration office.
• Screen emails, and monitor CEO and Senior Leaders calendars.
• Schedule appointments, arrange meeting locations, and notify attendees of meetings and presentations.
• Provide research of data/records from files on hand and other sources.
• Assist with maintaining administration documents and files.
• Assist with preparing presentations and documents as needed.
• Assist with other administrative duties for NHS leaders and administration staff as directed by the CEO.
• Maintain meeting records as directed.
• Attend meetings as requested.
• Ensure HIPAA compliance.
• Perform other duties as required.

Skills

Typing

Communication

Organization

Education

High school diploma or equivalent

Associate degree or 3 years relevant experience

Tools

Windows

Excel

PowerPoint

Word

Job description

Job Details

Job Location: Downtown Health Clinic - Saint Joseph, MO 64503

Position Type: Full Time

Job Shift: Day

Described Duties:

1. Work cooperatively with Northwest Health Services (NHS) providers and personnel to carry out the goals and objectives of NHS according, to governing body requirements and established internal policies and procedures.
2. Treat others respectfully whether it is a patient, fellow employee, member of management, customer, vendor or visitor to our premises.
3. Assist with organizing Northwest Health Services administration office.
4. Acts as a contact for NHS by screening phone calls, emails, and monitors the Cheif Excutive Officer (CEO) and other Senior Leaders calendars.
5. Schedules appointments, arranges meeting locations, determining who should attend and notifying them of meetings and schedules of presentation.
6. Provides research of data/records from files on hand and/or from various other sources.
7. Assist with maintaining the administration documents and files.
8. Assist with preparing presentations and documents as needed.
9. Assist with other administrative duties for all NHS leaders and administration staff as directed by the CEO.
10. Maintain meeting records as directed.
11. Attend meetings as requested.
12. Must comply with the provisions of the Health Insurance Portability and Accountability Act (HIPAA) of 1996.
13. Perform other duties as required and appropriate.

Essential Job Functions:

1. Must be able to talk, see, hear, react, stand, kneel, walk and lift up to 50 lbs.
2. Possess cognitive skills necessary to read and interpret a variety of instructions furnished in oral or written form.
3. Possess the intuitive skills necessary to identify and act on implied tasks in accordance with the intent of NHS leaders.
4. Internet research abilities and strong communication skills are required.
5. Must possess exceptional organizational, communication (including verbal and written) and human relations skills.
6. Must possess ability to effectively present information and respond to questions from patients, and other individuals encountered in the course of employment.
7. Must demonstrate tact patience and good communication skills.
8. Must respect and maintain patient confidentiality at all times.
9. Maintain professional appearance and demeanor at all times.

QualificationsQualifications:

1. Possess high school diploma or equivalent.
2. Associate degree in a Business related field or three years relevant experience preferred.
3. Knowledge of correspondence procedures inherent to the position of an Administrative Assistant.
4. Possess ability to perform typing duties of above average to complex difficulty. Must demonstrate accuracy, proficiency, and efficiency.
5. Computer experience to include Windows operations, Excel, PowerPoint, and Word.
6. Possess light bookkeeping skills.
7. Must possess and maintain a valid Drivers License, and proof of insurance for personal vehicle used for business.

This job specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required by their supervisor.