Executive Assistant

Northwest Health Services, Inc.; Saint Joseph (MO); On-site; USD 36,000 - 48,000; Full time

Job summary

Northwest Health Services is seeking an Administrative Assistant to support the CEO and senior leaders. The role includes screening calls and emails, coordinating calendars, scheduling meetings, and preparing presentations and documents.

The ideal candidate will maintain confidentiality, demonstrate strong organizational and communication skills, and handle multiple tasks with accuracy while complying with HIPAA requirements.

Qualifications

• Possess high school diploma or equivalent.
• Associate degree in a Business related field or three years relevant experience preferred.
• Knowledge of correspondence procedures inherent to the position of an Administrative Assistant.
• Possess ability to perform typing duties of above average to complex difficulty. Must demonstrate accuracy, proficiency, and efficiency.
• Computer experience to include Windows operations, Excel, PowerPoint, and Word.
• Possess light bookkeeping skills.
• Must possess and maintain a valid Drivers License, and proof of insurance for personal vehicle used for business.

Responsibilities

• Work cooperatively with NHS providers and personnel to carry out the goals and objectives.
• Treat others respectfully including patients, employees, management, customers, vendors, and visitors.
• Assist with organizing NHS administration office.
• Screen calls, emails, and monitor CEO and Senior Leaders calendars.
• Schedule appointments, arrange meeting locations, determine attendees, and notify them of meetings and presentations.
• Research data/records from files or other sources.
• Maintain administration documents and files.
• Prepare presentations and documents as needed.
• Assist with other administrative duties for NHS leaders and staff as directed by the CEO.
• Maintain meeting records and attend meetings as requested.
• Comply with HIPAA requirements.
• Perform other duties as required.

Skills

Typing

Windows OS

Excel

PowerPoint

Word

Communication skills

Organization

Administrative support

Education

High school diploma

Associate degree in business-related field

3 years relevant experience preferred

Tools

Excel

PowerPoint

Word

Windows

Job description

Described Duties:1. Work cooperatively with Northwest Health Services (NHS) providers and personnel to carry out the goals and objectives of NHS according, to governing body requirements and established internal policies and procedures.2. Treat others respectfully whether it is a patient, fellow employee, member of management, customer, vendor or visitor to our premises.3. Assist with organizing Northwest Health Services administration office.4. Acts as a contact for NHS by screening phone calls, emails, and monitors the Cheif Excutive Officer (CEO) and other Senior Leaders calendars.5. Schedules appointments, arranges meeting locations, determining who should attend and notifying them of meetings and schedules of presentation.6. Provides research of data/records from files on hand and/or from various other sources.7. Assist with maintaining the administration documents and files.8. Assist with preparing presentations and documents as needed.9. Assist with other administrative duties for all NHS leaders and administration staff as directed by the CEO.10. Maintain meeting records as directed.11. Attend meetings as requested.12. Must comply with the provisions of the Health Insurance Portability and Accountability Act (HIPAA) of 1996.13. Perform other duties as required and appropriate.Essential Job Functions:1. Must be able to talk, see, hear, react, stand, kneel, walk and lift up to 50 lbs.2. Possess cognitive skills necessary to read and interpret a variety of instructions furnished in oral or written form.3. Possess the intuitive skills necessary to identify and act on implied tasks in accordance with the intent of NHS leaders.4. Internet research abilities and strong communication skills are required.5. Must possess exceptional organizational, communication (including verbal and written) and human relations skills.6. Must possess ability to effectively present information and respond to questions from patients, and other individuals encountered in the course of employment.7. Must demonstrate tact patience and good communication skills.8. Must respect and maintain patient confidentiality at all times.9. Maintain professional appearance and demeanor at all times.Qualifications:1. Possess high school diploma or equivalent.2. Associate degree in a Business related field or three years relevant experience preferred.3. Knowledge of correspondence procedures inherent to the position of an Administrative Assistant.4. Possess ability to perform typing duties of above average to complex difficulty. Must demonstrate accuracy, proficiency, and efficiency.5. Computer experience to include Windows operations, Excel, PowerPoint, and Word.6. Possess light bookkeeping skills.7. Must possess and maintain a valid Drivers License, and proof of insurance for personal vehicle used for business.This job specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required by their supervisor.