Patient Access Assistant - Dental

Northwest Health Services, Inc.; Saint Joseph (MO); On-site; USD 26,000 - 34,000; Full time

Job summary

Northwest Health Services, Inc. in Missouri seeks a friendly administrative assistant to greet patients, collect co-pays, and support billing and scheduling in a busy clinic.

You will balance cash, enter Sliding Fee information, and ensure HIPAA compliance while assisting with patient data updates and appointment coordination. This role emphasizes professionalism, accuracy, and courteous patient service.

Qualifications

• Must have basic computer skills and be able to type with reasonable accuracy.
• Must possess and maintain a valid driver’s license and proof of auto insurance.
• Strong telephone etiquette and clear communication are essential.
• Ability to lift up to 50 pounds as required by duties.
• High school diploma or equivalent required.

Responsibilities

• Greet patients and visitors in a friendly, respectful manner.
• Collect co-pays and payments; issue receipts as needed.
• Prepare and review patient charts for visits and ensure insurance cards are current.
• Assist with billing questions and sliding fee program information.
• Scan documents and maintain organized work area and records.

Skills

Basic computer skills

Light typing skills

Telephone etiquette

Ability to lift up to 50 pounds

Education

High school diploma or equivalent

Job description

Described Duties:1. Work cooperatively with Northwest Health Services (NHS) providers, supervisors, and personnel to carry out the goals and objectives of NHS according to governing body requirements and established internal policies and procedures.2. Treat others respectfully whether it is a patient, fellow employee, member of management, customer, vendor or visitor to our premises.3. Attend weekly team huddles under the guidance of the clinic manager or designated representative.4. Receive/Greets all patients and visitors pleasantly and effectively.5. Collect co-pays and payments at the time of service and issue receipts as necessary.6. Make reminder phone calls day prior to a scheduled visit and follow-up calls for no shows.7. Accurately balances and maintain payment log, reconcile daily cash and copy all received checks daily.8. Assist patients with billing questions, assist with sliding fee questions, and establish payment arrangements with patients if deemed necessary.9. Review all medical charts prior to visit for current consent for treatment, insurance card copies and assignment forms.10. Ensure all patient information is current and up to date at each visit. This is to include all insurance, Medicare or Medicaid cards being scanned, patient information sheet has been updated annually and scanned, and all information in the chart matches the information in the computer per policy and procedure.11. Follow and complete check out procedures as directed and preforms daily batch management as assigned.12. Inform and assist patients with the Sliding Fee Scale Program. Calculate and approve Sliding Fee Scale (SFS) applications. Accurately enter Sliding Fee information in computer.13. Scan documents and assist in locating and filing reports.14. Keep work area neat and organized for proper completion of work tasks.15. Must comply with the provisions of the Health Insurance Portability and Accountability Act (HIPAA) of 1996.16. Perform related work as required.Essential Job Functions:1. Possess cognitive skills necessary to read and interpret a variety of instructions furnished in oral or written form.2. Must demonstrate basic computer skills.3. Possess light typing skills, computer knowledge preferred. Must demonstrate accuracy, proficiency, and efficiency. Must possess ability to effectively present information and respond to questions from patients, and other individuals encountered in the course of employment.4. Possess ability to see, talk, hear, read, write, kneel, stand, sit, react, and lift, pull and push up to 50 pounds.5. Must insure confidentiality of all patient records and accounts.6. Must respect and maintain patient confidentiality at all times.7. Maintain a professional appearance and attitude at all times.8. Demonstrate high standards in telephone etiquette, which includes but not limited to communicating in a clear, friendly and professional manner.9. Must be able to handle stressful situations.10. Follow established procedures for answering and screening incoming appointment-related telephone calls, scheduling interpreters, and directing calls to appropriate staff.Qualifications:1. Must possess and maintain a valid Drivers License, and proof of insurance for personal vehicle used for business.2. Possess high school diploma or equivalent.This job specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required by their supervisor.