Executive Assistant

APN Software Services Inc; Sacramento (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

APN Software Services Inc. seeks an Executive Assistant to support the SVP of Innovations, primarily handling calendar management, meeting coordination, and travel arrangements. The role involves advising on major policies and coordinating with internal and external contacts with discretion.

Candidates with hospital/healthcare exposure will be prioritized, and flexibility with hours is required. Proficiency in Microsoft Office and strong organizational skills are essential for this on-site

Qualifications

• Experience supporting C-suite or SVP-level executives.
• Strong discretion and judgment in handling sensitive information.
• Proficient in Microsoft Office and calendar tools.
• Experience coordinating travel arrangements and meetings.
• Ability to manage multiple stakeholders and priorities.

Responsibilities

• Support SVP of Innovations with calendar management and scheduling.
• Coordinate meetings, travel, and logistics for executive engagements.
• Draft and advise on organizational policies and procedures as needed.
• Handle internal and external communications with discretion.
• Maintain flexible hours to accommodate East/West Coast time zones.

Skills

Executive support

Calendar management

Meeting coordination

Travel coordination

Policy creation

Microsoft Office

Tools

Outlook

Excel

Job description

NOTE:- Please look for candidates having Executive Assistant experience managing Top Management with Travel experience, Coordinating Meetings and creating policies. (Hospital and Healthcare candidates will be a priority)

Supports executive in staff capacity by handling a wide variety of situations involving the administrative functions of the office that cannot be brought to the attention of the executive.

Advises individuals inside and outside the organization on the executive views on major policies or current issues facing the organization.

Contacts or replies to contacts from high ranking individuals who may be from large national or international firms and may involve unique situations, and each contact must be handled differently, using judgment and discretion.

Must be proficient in Microsoft Office. Will be heavy on calendar management, meeting invites and booking travel

Position Comments:Will be supporting SVP of Innovations who is based on East Coast. Candidate should be flexible with hours