EXECUTIVE ASSISTANT

CSUAOA; Sacramento (CA); Hybrid; USD 65,000 - 84,000; Full time

Benefits offered by this job

CalPERS Retirement Program

Paid Vacation Time

Paid Sick Time

Paid Holidays

Excellent medical benefits

Job summary

University Enterprises, Inc. (UEI), a Sacramento State non-profit auxiliary organization, seeks an Executive Assistant to support the Executive Director, General Counsel, and Director of Real Estate Services.

You will act as liaison to the UEI Board and collaborate with campus administrators and community members on confidential matters. The role involves coordinating calendars, travel, and communications, while supervising student assistants and ensuring compliance with state/federal mandates

Qualifications

• Bachelor’s degree in business administration, communications, or related field or equivalent combination of education and/or professional work experience.
• Experience assisting and supporting executive management in administrative detail and office support, preferably in an academic environment.
• Ability to manage multiple concurrent projects and independent broad responsibilities.

Responsibilities

• Provide high-level administrative and analytical support to the Executive Director, General Counsel, and Director of Real Estate Services.
• Serve as liaison to the UEI Board of Directors and coordinate meetings, packets, minutes, and governance activities.
• Coordinate record and document requests in compliance with applicable acts and policies.
• Supervise student assistants and coordinate organization-wide projects and events.

Skills

Executive support

Discretion with confidential info

Microsoft Office

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Office Suite

Job description

Executive Assistant to the Executive Director

Administration

SALARY

Full range: $5,859-$7,554 per month ($70,308-$90,648 per year); Anticipated hiring range: $6,250-$6,917 per month ($75,000 – $83,004 per year)

TYPE

Full-Time / Benefited / Exempt / Salaried / Hybrid

REQUISITION

722101443

Job Summary

University Enterprises, Inc. (UEI), a Sacramento State non-profit auxiliary organization, exists to meet the evolving needs of the campus community by providing programs and services that support and strengthen the Sacramento State experience. Each day, UEI’s management and staff work to advance Sacramento State’s commitment to being an integral educational, intellectual, economic, social, and cultural resource for the region.

Reporting directly to the Executive Director, the Executive Assistant position provides high-level administrative and analytical support to the Executive Director, General Counsel, and Director of Real Estate Services, while serving as the primary liaison to the UEI Board of Directors. This role collaborates with the Executive Director’s staff, campus administrators, community members, and government officials, and exercises strict discretion with confidential information.

Key Responsibilities

• Executive Support & Operations: Manage administrative needs, complex calendars, travel arrangements, and communications for the Executive Director, General Counsel, and Director of Real Estate Services; research, analyze data, and handle sensitive correspondence with strict confidentiality.
• Board Liaison & Governance: Serve as the primary staff liaison to the UEI Board of Directors, coordinating meetings, packets, minutes, retreats, website postings, and compliance with state/federal mandates and campus policies.
• Stakeholder & Legal Coordination: Act as a liaison to Sacramento State President’s Office, community members, and campus administrators; support General Counsel by coordinating record and document requests in compliance with the McKee Act.
• Project & Staff Management: Coordinate organization-wide projects, special events, and retreats, while supervising student assistants in accordance with UEI policies.

BENEFITS

• After a 6-month waiting period, eligible for work from home for up to two days per week with supervisor approval. Fully in-office on the Sacramento State campus for the first 6 months.
• Participation in CalPERS Retirement Program
• Paid Vacation Time – starting at 10 hours accrued/month
• Paid Sick Time – 8 hours accrued/month
• Paid Holidays – 14 paid holidays per year including paid time off the week between Christmas Day and New Year’s Day as the CSUS campus is closed
• Excellent medical benefits – 100% employer-paid medical & dental for employee-only coverage and low cost for family coverage
• Educational Assistance Program for employees and/or dependents
• Childcare subsidy
• Discounted membership to The WELL, Sacramento State’s on-campus fitness center
• View a comprehensive list of all of the benefits at https://simplebooklet.com/ueibenefitsataglancebrochurecentralstaff#page=3

Minimum Qualifications

• Bachelor’s degree in business administration, communications, or related field or equivalent combination of education and/or professional work experience.
• Demonstrated responsible work experience in assisting and supporting executive management in administrative detail and office support, preferably in an academic environment.
• Demonstrated experience in prioritizing, planning, organizing, and coordinating many concurrent projects. Demonstrated ability to independently assume broad responsibilities for complex functions.
• Demonstrated ability to interpret, explain, and advise internal and external customers on policies and procedures.
• Demonstrated ability to supervise one or more employees.
• Demonstrated experience using word-processing, spreadsheet, email, and presentation software such as the programs in the Microsoft Office Suite.
• Demonstrated ability to work independently with little direction using independent judgment, accuracy, and speed.
• Demonstrated excellent oral and written communication skills including excellent command of English usage including grammar, spelling, and punctuation.
• Excellent interpersonal skills and experience working respectfully and tactfully with a variety of internal and external stakeholders across a range of positions.
• Ability to understand problems from a broad perspective, develop solutions in new and creative ways, and solve a wide range of problems practically and thoroughly, using effective communication and listening skills.
• Demonstrated experience working with and maintaining sensitive, confidential information.
• Ability to work occasional evenings and weekends.
• Must be fingerprinted and pass a background check. Must continue to meet the established standards.

Preferred Qualifications

• Experience working within higher education and volunteer boards.

Conditions Of Employment

This is a full-time, exempt from overtime, benefited position, covered under the California Public Employees’ Retirement System. Continued employment in this position is dependent upon the mutual consent of University Enterprises, Inc. (UEI) and the employee, and either University Enterprises or the employee can, at any time, terminate the employment relationship at will, with or without cause.

The selected candidate must furnish proof of eligibility to work in the United States. University Enterprises, Inc. is not a sponsoring agency (i.e. H-1B Visa).

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

FILING DEADLINE

November 1, 2026

Note

Note: This position vacancy is with University Enterprises Inc., an auxiliary organization of California State University, Sacramento. This is not a University position; the incumbent will be an employee of University Enterprises. University Enterprises operates commercial enterprises on the California State University, Sacramento campus; it is responsible for grant and contract management and fiscal services for University research and sponsored programs and provides fiscal services to University related agencies and activities. University Enterprises is a non-profit corporation governed by a board of directors in conformance with the appropriate State of California codes and policy directives of the Board of Trustees and the campus administration.

Equal Opportunity Employer

University Enterprises is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of University Enterprises that all employees and applicants shall receive equal consideration and treatment. All recruitment, hiring, placement, and promotions will be on a basis of qualifications of the individual for the position being filled, regardless of race, color, religion, ancestry, national origin, age (over 40 years), sex, sexual orientation, marital status, medical condition (diagnosis or history of cancer)*, citizenship, veteran status, or physical or mental disability. Any persons who feel that they have been discriminated against in connection with an application for employment should contact University Enterprises’ Director of Human Resources at [phone]. *As defined in Section 12926(F), Government Code 12990.

***AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER***

In compliance with the Jeanne Clery Disclosure of Campus Security Police and Campus Crime Statistics Act, California State University, Sacramento has made crime reporting statistics available on-line at www.csus.edu/police/cleryact.htm. Print copies are available in the CSUS library and by request from the CSUS Office of Public Safety and the Office of the Vice President for Student Affairs.