Personnel and Budget Analyst

California State University, Chico; Sacramento (CA); On-site; USD 59,000 - 86,000; Full time

Job summary

California State University, Sacramento is seeking a Budget and Personnel Analyst to serve as the primary fiscal and personnel resource for the Arts & Letters departments. Working with department chairs and the college dean’s office, you will oversee budgets across multiple funds and manage contracts for faculty, staff, and contractors.

This role directs administrative staff, reconciles workloads with allocations, reviews travel reimbursements and purchase orders, and helps ensure compliance

Qualifications

• Experience administering complex budget, personnel, or related administrative functions.
• Experience evaluating alternatives and making practical recommendations.
• Strong knowledge of budget administration and financial analysis.

Responsibilities

• Manage budgets across multiple funds including stateside, auxiliary and scholarship funds.
• Oversee personnel contracts for faculty, staff, and contractors and maintain personnel files.
• Coordinate with ALS Mendocino Administrative Staff Hub and college leadership on fiscal and contractual accountability.
• Reconcile workloads with contracts and reassigned time; review travel reimbursements and procurement reconciliations.

Skills

Budget administration

Financial analysis

Forecasting

Contract management

Policy interpretation

Communication

Education

Bachelor's degree

Tools

CMS

CFS

Cognos

Concur

OnBase

Adobe

Job description

Job Details

Job no: 561816

Work type: Staff

Location: Sacramento

Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

Classification Title

AA/S - Ex I

Priority Application Deadline

Thursday, October 29th@ 11:55pm PST (Posting will remain open until filled)

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the general direction of the Associate Dean, the Budget and Personnel Analyst serves as the primary fiscal and personnel resource for the Departments of Humanities & Religious Studies, Philosophy, and Communication Studies.

The incumbent functions largely independently and with considerable discretion, with lead operational direction provided by the Chairs of these Departments, in facilitating all aspects of the budget and personnel matters.

Primary duties include: Management, administration, and oversight of the budgets which include multiple stateside, auxiliary and scholarship funds; and management, administration and oversight of all personnel contracts for faculty, staff, and special contractors, and maintains personnel files for each department. The incumbent coordinates and serves as lead to the administrative staff in the ALS Mendocino Administrative Staff Hub, and collaborates with the college dean’s office and other offices to effect fiscal, personnel, and contractual accountability.

Working with the Department Chairs and the College Dean’s Office, the incumbent reconciles faculty workloads with contracts and reassigned time. The incumbent also reviews for budget approval all travel reimbursements, procurement reconciliations, and purchase orders for the departments.

FLSA

Exempt (Not eligible for overtime compensation)

Anticipated Hiring Range

$5,274 per month (Step 1)

CSU Classification Salary Range

$5,274 per month (Step 1) - $7,684 per month (Step 20)

Salary step placement will be determined based on relevant qualifications and professional experience.

Work Hours

Monday - Friday 8 a.m. - 5 p.m., Evening and weekend hours as needed.

Department Information

Arts & Letters is a community where your voice, culture, and creativity shape everything we do. We bring together students from all walks of life to learn, create, and grow—side by side. Through shared stories, bold ideas, and deep collaboration, we build a space where everyone belongs and brilliance thrives. Here, your journey is honored, and your future is imagined with purpose.

Entry to this classification requires general knowledge and skills in the applicable administrative or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement administrative policies, procedures, practices, or programs.

Required Qualifications

Demonstrated ability to foster a welcoming, inclusive, respectful, and professional work environment for diverse faculty, students, staff, colleagues, and community members.

Experience administering complex budget, personnel, or related administrative functions and performing analytical work involving research, evaluation, reporting, recommendations, and process improvement.

Experience administering interdependent administrative workflows across multiple departments or service areas and evaluating their effectiveness, timeliness, and consistency.

Demonstrated ability to take initiative, independently establish priorities, plan and complete analytical and administrative assignments, and adapt to changing conditions, competing deadlines, and diverse departmental needs.

Demonstrated ability to analyze problems from a broader organizational perspective; identify underlying causes; assess budget, personnel, workload, and service impacts; evaluate alternatives; and develop practical recommendations.

Demonstrated knowledge of budget administration, financial analysis, forecasting, reconciliation, and resource-planning practices.

Experience administering, monitoring, forecasting, reconciling, and analyzing budgets involving multiple funding sources; identifying actual or projected variances; and preparing reports and recommendations.

Experience analyzing and administering personnel and appointment processes involving faculty, staff, and student employees, including compensation, workload, contracts, payroll, and related records; identifying discrepancies; and addressing or appropriately referring exceptions.

Demonstrated ability to provide lead work direction to administrative support staff, including assigning and prioritizing work, explaining requirements and deadlines, supporting onboarding and training, reviewing work products, and providing constructive feedback.

Experience researching requirements and records; collecting, validating , and analyzing quantitative and qualitative information; evaluating alternatives and impacts; and developing supported conclusions and recommendations.

Demonstrated ability to interpret and apply university policies, procedures, collective bargaining provisions, and other requirements; distinguish routine matters from exceptions; and determine when consultation or referral is necessary.

D e monstrated ability to communicate complex budget, personnel, and administrative information clearly in written, oral, and presentation formats, including analytical reports, budget projections and summaries, personnel or workload reports, and recommendations for department and college leadership.

Demonstrated history of and commitment to building and maintaining a respectful and professional work environment.

Condition of Employment

Ability to satisfactorily complete a background check

Preferred Qualifications

Extensive knowledge of University and College infrastructures, policies and procedures and administering budgets in a university setting.

Proficient with Sacramento State’s systems such as Common Management System (CMS), Common Financial System (CFS), and Cognos systems, Concur, OnBase, Adobe.

Equal Employment Opportunity

California State University, Sacramento is an Aff… of a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

Jeanne Clery Campus Safety ActNotification

Pursuant to the Jeanne Clery Campus Safety Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .

The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of CleryAct crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at [e-mail] .

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Education Code 89521 Requirements

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Out of State Employment

Sacramento State, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.