Executive Assistant

Collabera; Richmond (VA); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading professional services firm based in Richmond, Virginia, is seeking a dedicated executive administrative assistant. This role requires providing high-level administrative support, managing calendars, coordinating meetings, and arranging global travel. The ideal candidate will exhibit exceptional organizational skills, professionalism, and the ability to handle both routine and urgent matters efficiently. A commitment to confidentiality and communication excellence is essential for success in this position.

Qualifications

• Experience in executive-level administrative support.
• Ability to manage schedules and coordinate meetings efficiently.
• Strong communication and organizational skills.

Responsibilities

• Provide executive-level administrative support.
• Coordinate calendars, meetings, and time demands with limited supervision.
• Arrange global travel reservations and manage last-minute changes.
• Perform various administrative duties, such as composing correspondence and creating documents.

Job description

MAJOR AREAS OF ACCOUNTABILITY

• Provide executive-level administrative support
• Handle day-to-day administrative needs of the executive & senior leadership team
• Coordinate calendars, meetings, and time demands with limited supervision
  • Recognize urgent and time-sensitive requests
  • Advise others on how to best coordinate with the executives and organization
  • Use independent discretion to manage, modify, schedule and decline requests
• Arrange global travel reservations, including: multi site visits, meetings with internal & external participants, and flexibility to make last minute changes
• Perform a variety of other administrative duties that may include:
  • Screening and directing phone calls
  • Composing correspondence/email to convey relevant information with appropriate clarity and tone
  • Creating documents, reports, presentations, and spreadsheets – exercising judgment regarding layout and style
  • Scheduling meetings, conference rooms, office space, etc.
  • Preparing and routing agendas and other meeting-related materials
  • Investigating and making arrangements for technical equipment or support
  • Attending meetings, taking notes, preparing minutes, capturing commitments, and assisting with follow-up
  • Anticipate the executives needs/requirements and actively resolve issues
  • Flexible to handle both routine and urgent issues that might arise outside of normal office hours
  • Represent the executives proficiently and professionally
  • Must act professionally at all times

Additional Information

All your information will be kept confidential according to EEO guidelines.