Executive Assistant

Wood River Health; Rhode Island; Hybrid; USD 36,000 - 41,000; Full time

Job summary

Wood River Health in Hope Valley, RI, is seeking an Executive Assistant to the President & CEO. The role provides high‑level administrative, organizational, and project support to ensure the Executive Office runs smoothly, acting as a trusted partner and primary contact for internal and external stakeholders.

You will manage complex calendars, prepare reports and presentations, support Board activities, and coordinate events while handling confidential information with discretion.

Qualifications

• Four years or more of progressively responsible administrative support experience.
• Experience supporting senior executives or boards is preferred.
• Strong written and verbal communication with discretion.

Responsibilities

• Provide comprehensive executive support to the President & CEO, including calendar management and travel arrangements.
• Coordinate Board activities, prepare materials, and take accurate minutes.
• Develop administrative systems, manage records, and handle confidential information with discretion.
• Support HRSA records, renewals, and regulatory filings as needed.
• Plan events and coordinate internal and external communications.

Skills

Executive support

Calendar management

Communication

Meeting coordination

Project coordination

Discretion

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Assistant

Administrative Full Time Clerical Wood River Health, Hope Valley, RI, US

Salary Range: $26.00 To $30.00 Hourly

Wood River Health is now hiring for an Executive Assistant to the President & CEO. The Executive Assistant serves as a trusted partner to the President & Chief Executive Officer (CEO), providing high-level administrative, organizational, and project support to ensure the efficient operation of the Executive Office. Acting as the primary point of contact for internal and external stakeholders, the Executive Assistant manages complex and confidential matters with professionalism, discretion, and sound judgment.

This position plays a critical role in supporting the CEO's priorities, facilitating communication across the organization, coordinating Board and Leadership activities, and ensuring seamless day-to-day operations. The Executive Assistant serves as an ambassador for Wood River Health, fostering positive relationships and upholding the organization's mission, vision, and values in all interactions.

We are proud to offer an outstanding benefits package, including generous paid time off, health insurance, flexible spending accounts, life insurance, a 403(b) retirement plan with employer matching contributions, tuition assistance, and resources that promote work/life balance and employee well-being.

ESSENTIAL DUTIES; include but are not limited to:

Executive Support

• Provide comprehensive administrative support to the President & CEO, including managing a complex and dynamic calendar, coordinating meetings, preparing correspondence, and organizing travel arrangements and itineraries.
• Anticipate the needs of the CEO by proactively managing priorities, schedules, deadlines, and competing demands.
• Serve as a strategic gatekeeper for the CEO's time, ensuring appropriate access while balancing organizational priorities.
• Prepare, edit, and distribute reports, presentations, agendas, and other materials, including highly confidential communications and documents.
• Monitor and prioritize incoming correspondence, telephone calls, and requests, responding independently when appropriate and directing matters to the appropriate parties.

Board and Leadership Support

• Coordinate and support the activities of the Board of Directors and designated Board committees, including scheduling meetings, preparing materials, maintaining records, and facilitating communications.
• Attend assigned Board, Leadership Team, and committee meetings; prepare agendas, take accurate minutes, and distribute meeting documentation in a timely manner.

Administrative Operations and Project Coordination

• Plan, coordinate, and manage multiple projects and initiatives simultaneously while meeting deadlines and maintaining quality standards.
• Develop, maintain, and improve administrative systems, filing structures, record-keeping processes, and document management practices.
• Assist with HRSA record keeping and preparation for SAC and OSVs.
• Ensure compliance deadlines are met for the RIDOH license renewal, RI tax exempt cert renewal, annual Secretary of State filing, etc.
• Maintain current organizational policies, procedures, meeting records, and executive files.
• Manage organizational contact databases, mailing lists, and related administrative records.
• Coordinate special events, meetings, and organizational functions as assigned.

Organizational Responsibilities

• Demonstrate commitment to Wood River Health's mission, vision, values, and culture.
• Participate in professional development opportunities, staff meetings, and training programs.
• Support a collaborative, positive, and effective team environment.
• Perform other duties and special projects as assigned to support organizational objectives.

EDUCATION AND EXPERIENCE:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of four (4) years of progressively responsible administrative support experience, including direct support of senior executives, CEOs, or other leadership-level positions.
• Experience supporting a Board of Directors, senior leadership team, or healthcare organization preferred.
• Exceptional written, verbal, and interpersonal communication skills with the ability to interact effectively with individuals at all levels of the organization and within the community.
• Demonstrated ability to exercise sound judgment, maintain discretion, and handle highly confidential and sensitive information.
• Strong organizational, planning, and project management skills with exceptional attention to detail.
• Proven ability to manage multiple priorities simultaneously in a fast-paced environment while meeting deadlines.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams, with the ability to quickly learn new technologies and software applications.
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• Excellent customer service skills and a professional, polished presentation.
• Flexible, resourceful, and adaptable with the ability to respond effectively to changing priorities.
• Strong listening, comprehension, and follow-through skills.
• Ability to establish and maintain effective working relationships with Board members, executives, managers, staff, patients, and community partners.
• Demonstrated commitment to teamwork, collaboration, and organizational excellence.
• Cultural sensitivity and the ability to work effectively with diverse populations.

WORK ARRANGEMENT:

This position is eligible for a hybrid work arrangement and requires at least three (3) days per week onsite.

The employee must be able and willing to work at both the Hope Valley and Westerly locations as business needs require. Work assignments may be scheduled at either site on a temporary, regular, or rotating basis. This position requires some evenings to attend board meetings and other committee meetings.

Wood River Health is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by federal law.