Executive Assistant

Victoria's Secret; Reynoldsburg (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

Victoria's Secret & Co. seeks an Executive Assistant, Legal to provide professional administrative support to the Legal leadership team. This role will manage calendars, travel arrangements, and other legal administrative duties with discretion and initiative.

You will coordinate meetings, prepare executive presentations, handle expense reports, and collaborate with partners across HR, Finance, and Operations to keep leaders focused in a fast-paced retail environment.

Qualifications

• Experience handling highly sensitive, confidential information with discretion.
• Ability to manage executive calendars and travel arrangements.
• Supports leaders with presentations and meeting materials.

Responsibilities

• Manage complex calendars and conflicting meeting requests.
• Coordinate meeting logistics including room setup and technology.
• Create and format executive-level presentations and materials.
• Arrange travel and manage expenses.
• Open new matters and process invoices and settlements.
• Collaborate with Legal Strategy & Operations, HR, Finance.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Problem solving

Communication

Meeting coordination

Job description

Description

Your Role: The Executive Assistant, Legal is responsible for providing professional administrative support to ensure the effectiveness of the Legal leadership team. This role will manage calendars, travel arrangements, and other legal administrative duties. The ability to solve problems, think ahead, anticipate needs, and take initiative is critical.

Your Impact:

• Ability to manage highly sensitive, confidential, and privileged information with discretion
• Manage complex and ever-changing calendars, strategically prioritizing meeting requests and proactively resolving conflicts while protecting leader capacity and focus
• Proactively manage competing priorities across multiple leaders, ensuring effective use of time and alignment with business & functional priorities
• Prioritize incoming information and appointments and learn each leader’s preferences for response, including email, text, Teams chat, or in person
• Proactively seek out information and insights needed to support leaders, anticipate questions, and facilitate informed decision-making
• Coordinate all details of setting up meetings owned by the leaders (room reservation, table arrangement/set-up, technology support)
• Create, edit, and format executive-level presentations, communications, and meeting materials with a high degree of accuracy and professionalism
• Schedule and manage travel and transportation
• Complete and verify expense reports
• Collaborate closely with the Executive Assistant community and act as a liaison to other partners, including Legal Strategy & Operations, Human Resources, Finance, etc.
• Complete legal administrative tasks, such as opening new matters, processing invoices and settlement requests, supporting litigation needs, and other administrative tasks as required
• Demonstrate flexibility and resourcefulness while managing competing priorities in a fast-paced retail environment.
• Contribute to ongoing improvement of process and support of the team