Executive Assistant

State of North Carolina; Raleigh (NC); On-site; USD 40,000 - 55,000; Full time

Job summary

A state agency is seeking an Executive Assistant to support the Vice President of Economic Development. This full-time position involves managing schedules, coordinating travel, and ensuring smooth operations. Ideal candidates will have strong organizational skills and relevant experience in administrative roles.

Benefits

Health insurance options

Standard and supplemental retirement plans

Paid vacation and sick leave

Paid parental leave

Longevity pay

401K, 457, and 403(b) plans

Twelve holidays per year

Qualifications

• Experience preparing and editing formal documents.
• Skilled in managing logistics for meetings.
• Ability to manage complex schedules.

Responsibilities

• Provide administrative support to senior leaders.
• Manage complex calendars and travel arrangements.
• Serve as a liaison between stakeholders.

Skills

Proficiency in Microsoft Office Suite

Calendar management

Logistics management

Familiarity with state government procedures

Travel booking systems

Education

Bachelor’s degree in business administration

Associate’s degree in secretarial science

High school diploma or GED

Job description

Join to apply for the Executive Assistant role at State of North Carolina

Description of Work

The North Carolina Community College System (System Office) is a statewide network of 58 public community colleges. The system enrolls over 500,000 students annually. It is the 3rd largest in the nation based on the number of colleges. It also provides data to the North Carolina Learning Object Repository by collecting, contributing, and sharing digital learning resources for use in traditional or distance learning environments. The mission of the North Carolina Community College System is to open the door to high-quality, accessible educational opportunities that minimize barriers to post-secondary education, maximize student success, develop a global, multicultural, and competent workforce, and improve the lives and wellbeing of N.C. citizens. To learn more about the NC Community College System Office and the Great 58 visit our website About Us | NC Community Colleges.

The Economic Development Division plays a critical role in supporting and enhancing the economic vitality of North Carolina by overseeing a range of programs tailored to meet the needs of businesses and industries statewide. Since the establishment of the Community College System in 1963, providing specialized training for businesses and their employees has been a foundational element of the state’s economic strategy. The Division supervises key programs such as NC Edge Customized Training, BioNetwork, Apprenticeship NC, and the Small Business Center Network, all of which directly contribute to the growth and expansion of industries, particularly in high-demand sectors like advanced manufacturing, life sciences, and information technology. By offering customized training solutions, workforce development services, and entrepreneurial support, the Division ensures that North Carolina's workforce is prepared to meet the challenges of both current and future business needs, strengthening the state’s position as a leader in economic development.

The Executive Assistant I provides essential administrative and operational support to the Vice President of Economic Development and other senior leaders within the Economic Development Division. This role is responsible for managing complex calendars, coordinating travel arrangements, overseeing meeting logistics, and handling key documentation such as reports, contracts, and project letters. The position requires independent judgment, attention to detail, and the ability to effectively prioritize and manage tasks across multiple leaders and departments. Additionally, the Executive Assistant serves as a liaison between internal staff, external stakeholders, and the public, ensuring smooth operations and contributing to the success of economic development initiatives in North Carolina.

Position Details

This is a full-time position (40 hours per week) with State Benefits.

Knowledge, Skills and Abilities / Competencies

To receive credit for all of your work history and credentials, you must list the information on the application form. Any information listed under the text resume section or on an attachment will not be considered for qualifying credit. Qualified candidates must document on the application that they possess all of the following:

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools to coordinate complex schedules across multiple departments and executives.
• Experience preparing, formatting, and editing formal documents including contracts, reports, and project correspondence in alignment with organizational and legal standards.
• Skilled in managing logistics for in-person and virtual meetings, including venue coordination, agenda preparation, materials distribution, and technical support.
• Familiarity with state government administrative procedures, procurement processes, and document retention protocols.
• Demonstrated experience using travel booking systems and processing expense reimbursements in accordance with state or organizational policies.

Minimum Education and Experience Requirements

Some state job postings say you can qualify by an ‘equivalent combination of education and experience.’ If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Bachelor’s degree, preferably in business administration or a related discipline from an appropriately accredited institution; or Associate’s degree in secretarial science, business administration, or a related discipline from an appropriately accredited institution and two years of progressively responsible administrative/office management experience; or High school or General Educational Development (GED) diploma and four years of progressively responsible administrative/office management experience; or an equivalent combination of education and experience.

Benefits

All System employees are valued and offered a wide variety of competitive and family-friendly benefits. The state of North Carolina provides excellent comprehensive benefits. Employees may choose to participate in health insurance options, standard and supplemental retirement plans, and the NC Flex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave, and personal observance is available to eligible employees. Some highlights include:

• The best-funded pension plan/retirement system in the nation according to Moody’s Investor’s Service
• Twelve (12) holidays/year
• Fourteen (14) vacation days/year which increase as the length of service increases and accumulate year-to-year
• Twelve (12) sick days/year which is cumulative indefinitely
• Longevity pays lump sum payout yearly (based on length of service beginning 10 years and up)
• 401K, 457, and 403(b) plans

Application Process

Individuals interested in applying for this position must complete the online process at https://www.nc.gov/jobs. Resumes will not be accepted in lieu of the application. Work history and credentials must appear on the application to receive consideration during the selection process.