Executive Assistant

Evlo AI; Raleigh (NC); Remote; USD 65,000 - 90,000; Full time

Job summary

Evlo AI is hiring an Executive Assistant to serve as the operational backbone for a senior leader. You will manage calendars, communications, travel, and cross‑functional logistics, enabling leadership to focus on strategy and execution.

This role thrives on proactive judgment in a remote setting, guarding focus time, and keeping a demanding schedule running smoothly across teams and time zones. The ideal candidate has 3–6 years of EA or office management experience with expert Google Workspace,

Qualifications

• 3–6 years of executive‑assistant or office‑management experience.
• Expert‑level proficiency with Google Workspace, Slack, Zoom, and calendar management across time zones.
• Experience with expense and procurement tools (Concur, NetSuite, Ramp).
• Exceptional written communication, organization, and judgment on confidential matters.
• Proven ability to manage multiple executives and competing priorities in a remote setting.
• Experience planning events and offsites with tight budgets and shifting timelines.

Responsibilities

• Manage calendars, scheduling, and prioritization across time zones for executives.
• Book domestic and international travel; build itineraries and handle changes in real time.
• Coordinate meetings and team rhythms in Zoom, Google Workspace, and Slack; prepare agendas and follow up on actions.
• Handle confidential correspondence, board materials, and HR‑sensitive communications.
• Own expense reporting in Concur or NetSuite, vendor invoicing, and admin workflows end‑to‑end.
• Plan and execute offsites, all‑hands meetings, and team events including venue sourcing.
• Track and improve team processes, cadence, and recurring workflows.

Skills

Calendar management across time zones

Executive support

Written communication

Organization

Cross-functional collaboration

Tools

Google Workspace

Slack

Zoom

Concur

NetSuite

Ramp

Notion

Asana

Job description

About The Role

The Executive Assistant is the operational backbone for a senior leader at a fast-growing technology company: managing calendars, communications, travel, and cross‑functional logistics so leadership can focus on strategy and execution. The role requires proactive judgment in a remote environment - anticipating needs, protecting focus time, and keeping a demanding schedule running smoothly across teams and time zones.

Key Responsibilities

• Manage complex calendars, scheduling, and prioritization for one or more executives across multiple time zones
• Book domestic and international travel, build trip itineraries, and handle changes and disruptions in real time
• Coordinate executive meetings and team rhythms in Zoom, Google Workspace, and Slack - preparing agendas, tracking action items, and following up on deliverables
• Handle confidential correspondence, board materials, and HR-sensitive communications with complete discretion
• Own expense reporting in Concur or NetSuite, vendor invoicing, and routine administrative workflows end-to-end
• Plan and execute offsites, all‑hands meetings, and team events including venue sourcing, logistics, and on‑site coordination
• Track and improve team processes - meeting cadences, documentation, and recurring workflows - identifying friction and fixing it

What We Are Looking For

• 3-6 years of executive‑assistant or office‑management experience, ideally supporting leaders at a high‑growth technology company
• Expert‑level proficiency with Google Workspace, Slack, Zoom, and calendar management across time zones
• Experience with expense and procurement tools (Concur, NetSuite, Ramp, or similar)
• Exceptional written communication, organization, and judgment on confidential matters
• Proven ability to manage multiple executives and competing priorities independently in a remote setting
• Track record of planning events and offsites with tight budgets and shifting timelines
• Bonus: experience supporting a Chief of Staff function, familiarity with Notion or Asana, or prior board‑meeting support