Executive Assistant

NC State University; Raleigh (NC); On-site; USD 60,000 - 67,000; Full time

Benefits offered by this job

Childcare benefits

Wellness & Recreation Membership

Wellness Programs

Job summary

NC State University’s Department of Computer Science seeks an organized Executive Assistant to support the Department Head with day-to-day administrative operations on campus in Raleigh, NC. The role requires managing complex calendars, arranging travel, and coordinating meetings and events with internal and external stakeholders.

You will prepare correspondence, briefing materials, and reports, support faculty promotions, and help with recruitment logistics for faculty searches.

Qualifications

• High-level administrative support experience preferred.
• Experience coordinating calendars, meetings, and travel.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Coordinate executive operations by managing calendars, meetings, travel, and approvals.
• Assist Department Head with email and calendar management and scheduling.
• Plan on-campus/off-campus meetings and events as required; prepare meeting materials.
• Coordinate faculty search committee logistics including interviews and reimbursements.
• Develop professional communications and prepare briefing materials for leadership.

Skills

Organizational skills

Communication skills

Time management

Microsoft Office proficiency

Education

Bachelor’s degree in Business Administration or related

Associate’s degree in Secretarial Science / Business Administration

High School diploma or equivalent

Tools

MS Office

Google Workspace

Zoom

Job description

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship. This position is open only for current NC State Employees, permanent or temporary.

Anticipated Hiring Range $60,000 - $67,000 Commensurate with education and experience

Work Schedule 8:00 AM to 5:00 PM Monday -Friday; this is an on-campus role

Department Computer Science

About the Department Founded in 1967, the NC State University Department of Computer Science is one of the oldest and most respected in the nation. With over 2,450 students, the department continues to grow to meet the demands of our transforming industry. It is among the top schools in the nation in the number of awarded Bachelor’s, Master’s, and Doctoral degrees in computer science. The department combines top-tier teaching with hands‑on research and industry experience, preparing the next generation of computer scientists for success. A key strength of the program is its location on NC State’s Centennial Campus, where academia and industry work side‑by‑side to develop the latest technologies, products, and services. Just down the road from Centennial is the Research Triangle Park; this hub for innovation and collaboration boasts hundreds of top technology companies, research organizations, and startups. These close connections offer unparalleled career opportunities, from internship and co‑op programs for those just starting out, to research and leadership positions at every level of the job market. But the Department of Computer Science doesn’t just measure success in terms of graduates. With more than 70 tenured, tenure‑track, and teaching faculty, the department serves as a welcoming, growing space for all in academia. While this program certainly has a storied past, all eyes look to what’s next. ‘Engineering North Carolina’s Future’, the state’s plan to enroll an additional 4,000 students in the College of Engineering, is already underway. This investment from the university, local, and state partners sets the department up for continued success for decades to come. This is what it means to Think and Do. For more information, please visit https://www.csc.ncsu.edu/.

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well‑being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

Attain Work‑life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part‑Time or Full‑Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Are you an organized and detail‑oriented individual who thrives in a fast‑paced academic environment? We are seeking a dynamic and proactive Executive Assistant to join our team and support the Department Head in managing day‑to‑day administrative operations and initiatives. As the primary administrative contact for the Department Head, you will play a critical role in facilitating seamless communication and coordination within the department, college, and with external stakeholders. This is an on‑campus role, hybrid or remote arrangements are not available.

Planning, Workflow Organization, and Alignment with Departmental Priorities

• Coordinate executive operations by managing complex calendars, scheduling meetings, reserving rooms, arranging travel, monitoring correspondence, coordinating signature and approval workflows, and ensuring departmental priorities remain on track.
• Support the Department Head with travel arrangements, email and calendar management, and scheduling.
• Responsible for planning and implementing both on‑campus and off‑campus meetings and events as required by the Department Head and the Associate Department Head.
• Coordinate logistics, preparation, recording attendance, and final meeting summary for monthly faculty and staff department meetings.
• Responsible for maintaining and updating a tracking system for administrative responsibilities of the Department Head; includes anticipating needs and alerting the Department Head to upcoming tasks and deadlines.
• Serve as the primary administrative support for the faculty search committee. Coordinate all faculty candidate interview scheduling, room reservations, reference letter requests, faculty feedback requests, status update presentations, travel arrangements, and reimbursements.
• Work with faculty members as needed on planned seminars and faculty interviews, including coordination of visit schedules with many participants in the department, college, or beyond.
• Track and monitor pending issues and action items for follow‑up and completion.
• Develop productive and collaborative work relationships to coordinate initiatives of the Department head across organizational areas (as well as external entities) to raise the quality, visibility, and/or reputation of the department.
• Foster a collaborative departmental culture with departmental personnel (as well as external entities) by listening, understanding, and responding to apparent and underlying needs, resolving problems, and continually seeking to provide the highest quality service.

Support Faculty Advancement

• Coordinate and manage the Reappointment, Promotion and Tenure ( RPT ) and the Post‑Tenure Review ( PTR ) process for the department. Work with faculty members, departmental voting faculty, and Department Head on preparation of materials for promotion and tenure review, post‑tenure review, and annual review of all faculty.
• Develop a thorough understanding of faculty promotion policies, as well as the NCSU systems used to manage and document promotion‑related activities. Stay current with updates and changes to policies and system functionality.
• Continuously monitor faculty timelines to track eligibility, submission deadlines, and review various stages of the promotion and tenure review process.

Correspondence and Communications

• Assist with developing executive communications by preparing correspondence, presentations, reports, briefing materials, agendas, meeting minutes, and recommendations that support informed decision‑making and strategic leadership.
• Process non‑routine requests and/or assignments as made by the Dean, faculty members, and external sources for the Department Head to participate.
• Coordinate and compile department reports for key alumni donors to aid in engagement and fundraising.
• Have awareness of policies/procedures and strategic plans of the department in drafting concise and specific memoranda to different audiences, and in supporting initiatives of the department.

Other Responsibilities

• Perform other duties as required or assigned.

High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred Qualifications

• Ability to multi‑task, respond to requests, and complete tasks promptly; collaboratively work with a large team in a fast‑paced environment.
• Strong organizational, analytical, and problem‑solving skills with the ability to manage competing priorities, complex projects, deadlines, and attention to detail.
• Exceptional written and verbal communication skills with the ability to prepare executive correspondence, reports, presentations, briefings, and communicate effectively with varied stakeholders.
• Demonstrated professionalism, discretion, and sound judgment when handling confidential information and supporting executive leadership in a fast‑paced environment.
• Proficiency with Microsoft Office Suite, Google Workspace, Zoom, and the ability to quickly learn and effectively use university systems and technology.

Required License or Certification

N/A

Valid NC Driver's License required

Valid NC Driver's License required

Valid NC Driver's License required No

Commercial Driver's License Required?

Commercial Driver's License Required? No

Recruitment Dates

Job Open Date 10/14/2026

Earliest Close Date 10/21/2026

Position Details

Position Number 00112098

Position Type SHRA

Position Classification Band Title Executive Assistant

Position Classification Band Level Journey

Position Classification Salary Range $ 37,306 - $ 86,062

Salary Grade Equivalency NC12

Alternate Option If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.00

Appointment 12 Month Recurring

Mandatory Designation - Adverse Weather: Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events: Non Mandatory - Emergency Event

Time Limited Position No

Department Id 141901 - Computer Science Engineering

Equal Opportunity Employer

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability‑related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail]. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E‑Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.