Executive Assistant

Tiverton Advisors; Raleigh (NC); On-site; USD 95,000 - 125,000; Full time

Benefits offered by this job

Healthcare

Dental

Vision

401(k)

Job summary

Tiverton Advisors in Raleigh, NC seeks an Executive Assistant to support the Managing Partner and Chief of Staff with high‑touch calendar, travel, and project coordination.

Ideal candidate has 8–10+ years of executive support, strong communication, discretion, and proficiency with MS Office and modern collaboration tools; this role offers a competitive package and bonus eligibility.

Qualifications

• 8–10+ years of executive support experience preferred.
• Experience supporting C‑level leaders in a fast-paced environment is essential.
• Proficiency with MS Office and collaboration tools.
• Strong written and verbal communication with high discretion.

Responsibilities

• Manage calendar and meetings for the Managing Partner and Chief of Staff.
• Coordinate travel arrangements and itineraries, including logistics for meetings and events.
• Triages incoming requests and acts as primary point of contact for stakeholders.
• Prepare meeting materials, agendas, and follow-up items in a timely manner.

Skills

Executive support to C‑level

Calendar management

Travel coordination

Written and verbal communication

Discretion with confidential info

Interpersonal skills

Multitasking

Education

Bachelor's degree preferred

Tools

Asana

Claude

Microsoft Office Suite

CoPilot

Job description

TIVERTON is an investment firm exclusively focused on the food and production agriculture sector. The firm oversees $2.2+ billion of assets across debt and equity strategies in the US. The team combines deep agricultural operating experience and financial professionals to provide tailored, long-term capital solutions to the space.

For more information, please visit www.tiverton.ag.

Job Description

POSITION SUMMARY

Tiverton seeks a proactive, resourceful Executive Assistant to join our growing team. This role provides high‑touch support to the Managing Partner and Chief of Staff, helping them stay focused on core leadership priorities.

Responsibilities include calendar and meeting management, stakeholder communications, general administrative support and senior‑team accountability, and process management.

PRIMARY RESPONSIBILITIES

• Efficiently manage the Managing Partner and Chief of Staff’s calendar by prioritizing appointments, scheduling meetings, and coordinating both professional and personal engagements to optimize productivity.
• Act as the primary point of contact for internal and external stakeholders, effectively triaging incoming requests to ensure prompt responses.
• Oversee logistics for meetings and events, including board of directors’ sessions, investor meetings, and various internal gatherings.
• Support the Managing Partner and team members as an accountability partner by distributing meeting materials and agendas in advance and ensuring follow‑up tasks are assigned and completed in a timely manner.
• Administer the Investment Committee Meeting calendar, tracking agenda items, monitoring attendance, and arranging ad‑hoc meetings at the request of the Managing Partner.
• Serve as a key resource for information regarding new platforms, software, and processes, including project management tools, AI solutions, and internal best practices.
• Prepare and submit business expense reports on behalf of the Managing Partner.
• Provide back‑up support for reception and office administration duties as required.
• Coordinate intricate travel arrangements—including flights, accommodations, ground transportation, and comprehensive itineraries—while adeptly handling last‑minute changes.
• Lead or assist with special projects and initiatives as assigned, ensuring timely execution and alignment with organizational objectives.
• Consistently exercise sound judgment, uphold strict confidentiality, and manage sensitive information with the highest level of integrity.

Qualifications

QUALIFICATIONS AND SKILLS

• A Bachelor’s degree is preferred, but commensurate experience (8‑10+ years) will be considered.
• A minimum of five years’ experience providing executive support directly to C‑Level leaders is essential.
• Demonstrated initiative and a strong motivation to succeed in a fast‑paced, rapidly evolving environment are expected.
• Proficiency in the Microsoft Office Suite (including Word, Excel, PowerPoint, Outlook, Teams, and CoPilot) is necessary.
• Aptitude for and interest in leveraging project management platforms, software, and AI tools (e.g., Asana, Claude, etc.) are advantageous.
• Outstanding written and verbal communication skills are required.
• Exceptional organizational and time‑management capabilities are essential.
• Meticulous attention to detail and a high standard of accuracy in task completion are important.
• The ability to multitask and prioritize responsibilities effectively within a dynamic work setting is expected.
• Strong interpersonal skills with a consistently professional and approachable demeanor are essential.
• Capacity to manage confidential information with the utmost integrity and discretion is required.

Additional Information

BENEFITS

• Competitive compensation package with eligibility for an annual bonus
• Generous PTO and paid holiday policy
• Benefits package including Healthcare, Dental, Vision, Group Life Insurance, and 401(k)