Executive Assistant

Attindas - US; Raleigh (NC); On-site; USD 60,000 - 85,000; Full time

Job summary

Attindas Hygiene Partners in Raleigh, NC is seeking an experienced Executive Assistant to support senior executives with complex scheduling, international travel, and premium document preparation.

You will handle confidential information, coordinate office operations, manage vendors, and prepare correspondence, reports and presentations in a fast-paced, highly professional environment.

Qualifications

• AA degree or BA/BS degree in business administration or related field.
• 7+ years of experience as executive assistant to senior level executives.
• Maintain high level of integrity, confidentiality and professionalism.
• Proficiency with Outlook, Word, Excel and PowerPoint.

Responsibilities

• Manage and maintain executives’ complex schedules, executing meetings/ appointments, and scheduling all domestic and international travel arrangements.
• Administration of executives’ and employees’ expense reports.
• Prepare requisitions/purchase orders/invoices for processing
• Manage office administration to include working with vendors/suppliers, preferred hotels, and property management and maintain contracts
• Coordinate office space, allocation, reconfiguration, interiors/furniture and lease
• Coordinate and implement administrative procedures and monitor administrative projects, including catering, event planning, and company announcements
• Prepare email and letter correspondence, contracts, agreements, presentation materials and other business documents
• Manage incoming/ outgoing mail/packages via USPS, FedEx and UPS
• Maintain filing system and tracking of documents
• Perform other duties and project as needed and assigned.

Skills

Executive support

Calendar management

Travel coordination

Confidentiality

Communication

Team player

Office software

Education

AA/BA in business administration

Tools

Outlook

Word

Excel

PowerPoint

Job description

Attindas Hygiene Partners designs, manufactures, and markets absorbent hygiene products. The company sells adult incontinence and infant diapers, among other products, into the healthcare, retail, and direct-to-consumer channels under brands including Attends, Indas, and Comfees as well as a wide range of private label brands for retailers.

Mission: We champion health, dignity and comfort.

Vision: To be a global leader in absorbent hygiene by meeting consumers’ diverse needs through effective, affordable and widely available personal care solutions.

Our Values: Personal, Agile, Innovative, and Integrity

Responsibilities

• Manage and maintain executives’ complex schedules, executing meetings/ appointments, and scheduling all domestic and international travel arrangements.
• Administration of executives’ and employees’ expense reports.
• Prepare requisitions/purchase orders/invoices for processing
• Manage office administration to include working with vendors/suppliers, preferred hotels, and property management and maintain contracts
• Coordinate office space, allocation, reconfiguration, interiors/furniture and lease
• Coordinate and implement administrative procedures and monitor administrative projects, including catering, event planning, and company announcements
• Prepare email and letter correspondence, contracts, agreements, presentation materials and other business documents
• Manage incoming/ outgoing mail/packages via USPS, FedEx and UPS
• Maintain filing system and tracking of documents
• Perform other duties and project as needed and assigned.

Required Qualifications & Competencies

• AA degree or BA/BS degree in business administration or related field.
• 7+ years of experience as executive assistant to senior level executives with ability to learn quickly and work with little to no supervision.
• Capable of maintaining high level of integrity, confidentiality and professionalism in fast paced environment.
• Highly proficient in verbal and written communication, calendaring, and domestic and international travel arrangements.
• Team player with ability to interact with all levels of staff in fast passed environment remaining flexible.
• Proficiency with computers and office equipment with a wide variety of knowledge of office software to include Outlook, Word, Excel and PowerPoint.