Executive Assistant

GL Staffing; Pompano Beach (FL); Remote; USD 60,000 - 65,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant to provide high-level support to their sales team. This role involves managing executive calendars, tracking expenditures, and ensuring seamless coordination for sales events. The ideal candidate will excel in a dynamic environment, showcasing exceptional organizational skills and a collaborative spirit. With a focus on delivering high-quality service, you will play a crucial role in supporting the management team and enhancing overall efficiency. This is a fantastic opportunity to join a forward-thinking company that values initiative and teamwork.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• Bachelor’s degree or equivalent experience in business administration or sales.
• Proven track record of delivering exceptional customer support.

Responsibilities

• Provide high-level support to the sales team and manage executive calendars.
• Track expenditures, prepare reports, and manage logistics for events.

Skills

Verbal and written communication

Interpersonal skills

Organizational skills

Problem-solving skills

Proficiency in Microsoft Office Suite

CRM familiarity

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office Suite

CRM systems

Job description

This range is provided by GL Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60,000.00/yr - $65,000.00/yr

Direct message the job poster from GL Staffing

Director of Professional Staffing at GL Staffing

Seeking a Executive Assistant to be responsible for providing high-level support to the sales team, helping with any issues and requests, while consistently delivering high-quality service.

Remote,

Essential Duties and Responsibilities:

Track executive monthly expenditures, including processing receipts and auditing expenses.

· Prepare reports, presentations, and other documentation as needed by the sales team.

· Support the company’s management team with administrative tasks and special projects as required.

· Manage system access to company platforms, as well as maintain customer and order data within CRM and other relevant systems.

· Provide order support to sales team that are not limited to submitting customer approvals, processing orders, and handling shipping discrepancies and changes.

· Collaborate with ancillary teams, such as Production, Accounts Receivable, and Pharmacy, to respond to inquiries quickly and resolve issues efficiently.

· Organize and manage logistics for sales events and tradeshows for sales team to ensure seamless coordination and execution.

· Collect relevant information and distribute inquiries from leads and customers to the appropriate teams.

· Maintain the document library containing sales resources to ensure it is organized, up-to-date, and easily accessible.

· Review and update Sales Support tools to reflect the most current information.

· Manage and coordinate executive calendars by scheduling meetings and securing travel arrangements and accommodations.

· Perform other related duties as assigned.

EDUCATION AND EXPERIENCE REQUIRED:

· Bachelor’s degree or equivalent experience in business administration, sales, or a related field.

· Proven track record of maintaining professionalism and delivering exceptional customer support to sales teams and management.

· Excellent verbal and written communication skills, with the ability to articulate complex information clearly and concisely.

· Strong interpersonal skills and the ability to thrive in a fast-paced, dynamic sales environment.

· Collaborative team player with experience working cross-functionally and effectively with various departments.

· Exceptional organizational and multitasking abilities, with a focus on prioritization and meeting deadlines.

· Self-motivated, proactive, and resourceful in problem-solving and taking initiative.

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM systems.

· Adherence to company policies and procedures, with a commitment to maintaining compliance and integrity.

· Skilled at identifying challenges, analyzing data, and implementing solutions to support sales strategies and objectives.

Physical Requirements/Demands:

· Must be flexible in terms of working hours to meet requirements of position.

· Must have a valid driver’s license and have a car.

APPLY NOW!

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Pharmaceutical Manufacturing

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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