Executive Assistant

McKinsey & Company; Pittsburgh (Allegheny County); On-site; USD 72,200 - 90,300; Full time

Benefits offered by this job

Comprehensive benefits package

Continuous learning culture

Exceptional growth opportunities

Job summary

McKinsey & Company in Pittsburgh is seeking an Executive Assistant to support Senior Partners by managing complex calendars, coordinating meetings, and facilitating communications.

This fast-paced role requires outstanding organizational skills, a proactive mindset, and a professional presence. The position offers a competitive salary range between $72,200 and $90,300 per year, along with a comprehensive benefits package.

Qualifications

• 3+ years supporting senior level executives.
• Outstanding administrative and organizational skills.
• Ability to work independently and proactively.
• Professional commitment to client service.

Responsibilities

• Organizing and managing detailed calendars for Senior Partners.
• Planning and coordinating meetings, calls, and travel.
• Managing incoming communications and correspondence.
• Coordinating internal files and events.

Skills

Administrative and organizational skills

Detail-oriented

Strong ownership

Proactive mindset

Interpersonal skills

Typing and proofreading

Technical proficiency in PowerPoint, Word, Excel

Ability to multitask

Professional communication

Judgment and resourcefulness

Education

Undergraduate degree

Job description

Do you want to do work that matters, alongside supportive leaders who will help you grow faster than you ever thought possible? Are you a creative problem‑solver who is energized by challenges? You've come to the right place.

YOUR IMPACT

Our Executive Assistants (EAs) are expected to be creative problem solvers for the Senior Partner and/or Partner whom they support. You will collaborate with your Partners to optimize their time, build trust‑based relationships within their network while building your own, and deliver high‑quality end products. The Partners’ network includes clients, teams, practices, and internal colleagues. You will build ongoing rapport with your Partners, their clients, client assistants, internal colleagues, your EA team and other EAs globally. You will act as an informed representative for the Partners when interacting with clients, internal and external customers, and others while maintaining the confidentiality of highly sensitive information.

This role involves organizing, strategically managing, and maintaining detailed and complex calendars for Senior Partners and other team members. Your responsibilities will include planning and coordinating client and internal meetings, conference calls, conferences, events, and lunches or dinners, as well as sending out reminders. You will also coordinate complex international and local travel arrangements, manage travel logistics, and accommodate individual preferences.

Additional duties include tracking and managing all incoming communications, responding to correspondence that does not require the personal attention of the Partner, and assuming responsibility for planning, organizing, and executing projects with minimal guidance. These projects often involve coordinating schedules for senior leadership participants. Acting as an informed deputy, you will interact with clients and other key stakeholders whose goodwill and respect are critical to the Partners and the firm, while also fostering strong relationships with clients and their administrative contacts. Collaboration with Executive Assistant Managers and department members is essential to ensure smooth workflow, timely actions, and adherence to deadlines.

The role also includes organizing and maintaining all client and internal files using the firm’s authorized system, providing backup coverage as needed, and coordinating events for both internal and external initiatives. Additional responsibilities include preparing and submitting timesheets and expenses in accordance with deadlines, managing and monitoring client accounting statements and invoices upon request, and handling miscellaneous tasks such as printing, copying, mailing, and other duties as assigned.

YOUR GROWTH

You are someone who thrives in a high‑performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact. In return for your drive, determination, and curiosity, we’ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well‑rounded professional, and contribute to work that truly makes a difference.

• Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast‑paced learning experience, owning your journey.
• A voice that matters: From day one, we value your ideas and contributions. You’ll make a tangible impact by offering innovative ideas and practical solutions. We not only encourage diverse perspectives, but they are critical to driving us toward the best possible outcomes.
• Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm’s diversity fuels creativity and helps us come up with the best solutions. Plus, you’ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
• Exceptional benefits: On top of a competitive salary (based on your location, experience, and skills), we provide a comprehensive benefits package to enable holistic well‑being for you and your family.

YOUR QUALIFICATIONS AND SKILLS

• Undergraduate degree preferred
• 3+ years supporting senior level executives
• Outstanding administrative and organizational skills; detail‑oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset
• Highly professional presence on telephone, email, and all other work‑related communications platforms
• Strong typing and proofreading skills; ability to produce typed documents quickly and accurately
• Computer literate, including strong email and calendaring skills
• Excellent judgment and resourcefulness
• Strong technical skills, including proficiency in PowerPoint, Word and Excel
• Excellent interpersonal skills; positive attitude; ability to build relationships within the firm and with client executives and external experts
• Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently
• Able to work efficiently and effectively in a fast‑paced, deadline‑driven, high‑pressure environment
• Professional commitment to client service; comfortable working in a team setting with client service “can do” attitude

FOR U.S. APPLICANTS: McKinsey & Company is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.

Certain U.S. jurisdictions require McKinsey & Company to include a reasonable estimate of the salary for this role. To help you understand what you can expect, the salary range for new joiners in this role in the United States, including all office locations where the job may be performed, is $72,200 – $90,300 USD gross per year. This reflects our best estimate of the lowest to highest potential pay, ensuring you have a clear picture right from the start, though it is important to remember that actual salaries may vary. Factors such as your office location, your unique blend of experience and skills, starting date, and our current organizational needs all play a part in determining the final figure. Certain roles are also eligible for bonuses, subject to McKinsey’s discretion and based on factors such as individual and/or organizational performance.

Additionally, we provide a comprehensive benefits package that reflects our commitment to the wellness of our colleagues and their families. This includes medical, mental health, dental, and vision coverage, telemedicine services, life, accident and disability insurance, parental leave and family planning benefits, caregiving resources, a generous retirement contributions program, financial guidance, and paid time off.

FOR NON‑U.S. APPLICANTS: McKinsey & Company is an Equal Opportunity employer. For additional details regarding our global EEO policy and diversity initiatives, please visit our McKinsey Careers and Diversity & Inclusion sites.