Recruiting Coordinator

Pittsburgh Robotics Network; Pittsburgh (Allegheny County); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Gecko is seeking an enthusiastic Recruiting Coordinator to own, manage and elevate the candidate experience. You will partner closely with Recruiters, Hiring Managers, and Business Partners to help grow the Gecko team.

You are able to earn credibility with interviewers and hiring managers, and you will coordinate interviews with precision and professionalism. The role emphasizes scheduling, high volumes of interviews, and building strong relationships with interviewers while maintaining a strong

Qualifications

• Excellent organization and attention to detail.
• Ability to multitask and work with urgency in a fast-paced environment.
• Team player with a proactive, supportive mindset.

Responsibilities

• Create and iterate to ensure an exceptional and welcoming recruiting experience for candidates and interviewers from start to finish.
• Collaborate with recruiters to proactively identify process improvements, and surface any trends or important data points.
• Utilize clear, concise, and professional written and verbal communication with candidates and internal partners.
• Expertly and tactfully manage multiple candidates and calendars to seamlessly coordinate high‑volume and fast‑paced interview activity across all teams.
• Schedule and facilitate a high volume of phone, video, and onsite interviews while adhering to all team SLAs.
• Serve as the point of contact for candidates throughout the interview scheduling process, acting with a high sense of urgency and professionalism.
• Build positive relationships with hiring managers and interviewers, acting as a partner to provide any information required for interviews or to adjust schedules as needed.
• Take on special projects as needed related to recruiting and recruiting operations.

Skills

Talent coordination

Scheduling

Organization

Communication

Attention to detail

Tools

Asana

Google Calendar

Ashby ATS

Zoom

Interview scheduling platform

Job description

Role At A Glance

Gecko is seeking an enthusiastic Recruiting Coordinator to own, manage and elevate the candidate experience. The Recruiting Coordinator is a critical role on our team, and will often be the first point of contact with prospective team members. As a Recruiting Coordinator, you will partner closely with Recruiters, Hiring Managers, and Business Partners to help grow the Gecko team. You are able to easily earn credibility with interviewers and hiring managers, and get everyone on board to do what is needed to create the best candidate experience. The ideal candidate will be comfortable managing the scheduling and facilitation of interviews in an accurate and timely manner, can think big picture while ensuring all small details are executed seamlessly, identifies opportunities within the interview and logistics process, thrives on creating an outstanding candidate experience, communicates efficiently and thoughtfully, and can pivot promptly while thinking proactively and scaling for the future.

What You Will Do

• Create and iterate to ensure an exceptional and welcoming recruiting experience for candidates and interviewers from start to finish.
• Collaborate with recruiters to proactively identify process improvements, and surface any trends or important data points.
• Utilize clear, concise, and professional written and verbal communication with candidates and internal partners.
• Expertly and tactfully manage multiple candidates and calendars to seamlessly coordinate high‑volume and fast‑paced interview activity across all teams.
• Schedule and facilitate a high volume of phone, video, and onsite interviews while adhering to all team SLAs.
• Serve as the point of contact for candidates throughout the interview scheduling process, acting with a high sense of urgency and professionalism.
• Build positive relationships with hiring managers and interviewers, acting as a partner to provide any information required for interviews or to adjust schedules as needed.
• Take on special projects as needed related to recruiting and recruiting operations.

About You

Organization and attention to detail are your superpowers. You take a "How can I help?" approach and understand the importance of the impact this role has on candidate experience. You are comfortable juggling multiple tasks and pride yourself in operating with a sense of urgency. You love being part of a close‑knit team and thrive in a support role, knowing that even the little things can make a huge difference to a broader goal.

Preferred Skills

• 1+ year in talent coordination/scheduling, or an administrative support role within a high‑growth company.
• Superb organizational skills (Asana preferred) and obsessive attention to detail.
• Calendar/scheduling expertise (Google preferred) of onsite, phone and virtual interviews (Zoom preferred).
• Experience optimizing and utilizing an ATS (Ashby preferred).
• Experience utilizing an interview scheduling platform.
• Comfort with pivoting quickly and moving with urgency in a fast‑paced environment.
• Strong commitment to and passion for a positive candidate and employee experience.
• Team‑player mentality, with a "no task too small" mindset.

Who We Are

At Gecko, our people are our greatest investment. In addition to competitive compensation packages, we offer company equity, 401(k) matching, gender‑neutral parental leave, full medical, dental, and vision insurance, mental health support, ongoing professional development, family planning assistance, and flexible paid time off. Gecko values collaboration, innovation, and partnership, and we believe we do our best work when we’re together in person. We’re an office‑first culture but understand that sometimes you may need to work from home. Many people are in the office five days a week, others need a bit more flexibility. Ultimately, we care about the outcomes we achieve and creating a culture of autonomy and trust that enables that impact. Gecko is committed to creating a culture of inclusion and belonging, and we are proud to be an equal‑opportunity employer. We believe it is our collective responsibility to uphold these values and encourage candidates from all backgrounds to join us in our mission to protect today’s infrastructure and give form to tomorrow’s. All qualified applicants will be treated with respect and receive equal consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, national origin, disability, uniform service, veteran status, age, or any other protected characteristic per federal, state, or local law.