Recruiting Coordinator

Gecko Robotics; Pittsburgh (Allegheny County); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Company equity

401(k) matching

Medical insurance

Dental insurance

Vision insurance

Parental leave

Flexible paid time off

Job summary

Gecko Robotics is seeking a Recruiting Coordinator to own and elevate the candidate experience. You’ll be the operational backbone of our hiring process and the first point of contact for prospective team members, ensuring every interaction reflects Gecko's commitment to excellence.

This full-time role is based at our headquarters in Pittsburgh, PA, collaborating with Recruiters, Hiring Managers, and interviewers.

Qualifications

• 2+ years of Recruiting Coordination or similar role supporting high-volume hiring.
• Experience coordinating high-volume phone, virtual, and onsite interviews across multiple teams.
• Experience managing complex calendars with recruiters, hiring managers, interviewers, executives, and candidates.
• Experience with an Applicant Tracking System (ATS) to manage interview scheduling and candidate records.
• Experience scheduling interviews using Zoom or comparable platform.
• Strong written and verbal communication to build trusted relationships.
• Ability to prioritize, adapt to changing priorities, and meet deadlines with urgency.
• Ability to handle sensitive information professionally and discreetly.
• Commitment to delivering an exceptional candidate and hiring manager experience.
• Willingness to travel up to 25% for recruiting events and on-site interviews.

Responsibilities

• Serve as the point of contact for candidates throughout the interview scheduling process.
• Provide a welcoming recruiting experience for candidates and interviewers.
• Collaborate with recruiters to identify process improvements and surface data trends.
• Maintain clear, professional communication with candidates and internal partners.
• Schedule and facilitate a high volume of interviews across calendars and deadlines.
• Build relationships with hiring managers and interviewers to provide interview information and adjust schedules.
• Take on special projects related to recruiting operations as needed.
• Travel up to 25% domestically to support recruiting initiatives and events.

Skills

Recruiting coordination

High-volume interview scheduling

Calendar management

ATS experience

Video interview scheduling

Verbal & written communication

Deadline-driven

Confidential data handling

Stakeholder management

Travel coordination

Tools

ATS

Zoom

Job description

What We Do

Gecko Robotics is helping the world’s most important organizations ensure the availability, reliability, and sustainability of critical infrastructure. Gecko's complete and connected solutions combine wall-climbing robots, industry-leading sensors, and an AI-powered data platform to provide customerswith a unique window into the current and future health of their physical assets. This enables real-time decision making to increase the efficiency and safety of operations, promote mission readiness, and protect the environment and civilization from the effects of infrastructure failure.

Role At A Glance

Gecko is seeking an enthusiastic Recruiting Coordinator to own, manage, and elevate the candidate experience. As a Recruiting Coordinator, you'll be the operational backbone of our hiring process and often the first point of contact for prospective team members, ensuring every interaction reflects Gecko's commitment to excellence. Beyond executing interview logistics, you'll help identify opportunities to improve recruiting operations as we continue to scale.

This role is based full-time at our headquarters in Pittsburgh, PA, where you'll partner closely with Recruiters, Hiring Managers, Business Partners, and interviewers.

What You Will Do

• Serve as the point of contact for candidates throughout the interview scheduling process, acting with a high sense of urgency and professionalism.

• Provide an exceptional and welcoming recruiting experience for candidates and interviewers.

• Collaborate with recruiters to proactively identify process improvements, and surface any trends or important data points.

• Utilize clear, concise, and professional written and verbal communication with candidates and internal partners.

• Schedule and facilitate a high volume of phone, video, and onsite interviews, for multiple candidates and calendars to meet tight deadlines and all team SLAs.

• Build positive relationships with hiring managers and interviewers, acting as a partner to provide any information required for interviews or to adjust schedules as needed.

• Take on special projects as needed related to recruiting and recruiting operations, etc.

• Travel up to 25% domestically as needed to support recruiting initiatives, onsite interviews, hiring events, and other business needs.
  

About You

Required Skills

• 2+ years of experience in Recruiting Coordination, Talent Acquisition Coordination, Recruiting Operations, or a similar role supporting high-volume hiring.

• Demonstrated experience coordinating high-volume phone, virtual, and onsite interviews across multiple teams in a fast-paced environment.

• Experience managing complex calendars involving recruiters, hiring managers, interviewers, executives, and candidates.

• Experience utilizing an Applicant Tracking System (ATS) to manage interview scheduling, candidate records, and recruiting workflows.

• Experience scheduling and coordinating interviews using Zoom or a comparable virtual meeting platform.

• Strong written and verbal communication skills with the ability to build trusted relationships across all levels of an organization.

• Proven ability to prioritize effectively, adapt quickly to changing priorities, and consistently meet deadlines while operating with a high sense of urgency.

• Strong problem-solving skills with the ability to anticipate scheduling conflicts, exercise sound judgment, and proactively resolve issues.

• Demonstrated ability to handle sensitive and confidential information with professionalism and discretion.

• Strong commitment to delivering an exceptional candidate and hiring manager experience.

• Willingness and ability to travel up to 25% to support recruiting events, hiring initiatives, and other business needs.

• Ability to work full-time onsite at Gecko's headquarters in Pittsburgh, PA.

Preferred Skills

• Experience supporting recruiting within a high-growth startup or scaling technology company.

• Experience supporting technical recruiting teams hiring software, robotics, hardware, engineering, or product talent.

• Experience using Ashby as an Applicant Tracking System.

• Experience identifying and implementing improvements to recruiting operations, interview scheduling workflows, or candidate experience.

• Experience supporting recruiting metrics, reporting, or operational dashboards.

Who We Are

At Gecko, our people are our greatest investment. In addition to competitive compensation packages, we offer company equity, 401(k) matching, gender-neutral parental leave, full medical, dental, and vision insurance, mental health, ongoing professional development, family planning assistance, and flexible paid time off.

Gecko values collaboration, innovation, and partnership, and we believe we do our best work when we're together in person. We’re an office-first culture but understand that sometimes you may need to work from home. Many people are in the office five days a week, others need a bit moreflexibility. Ultimately, we care about the outcomes we achieve - and creating a culture of autonomy and trust that enables that impact.

Gecko is committed to creating a culture of inclusion and belonging, and we are proud to be an equal opportunity employer. We believe it is our collective responsibility to uphold these values and encourage candidates from all backgrounds to join us in our mission to protect today’s infrastructure and give form to tomorrow’s. All qualified applicants will be treated with respect and receive equal consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, national origin, disability, uniform service, veteran status, age, or any other protected characteristic per federal, state, or local law. If you are passionate about what you do and want to use your talents to support our critical mission, we’d love to hear from you.