Executive Assistant

Small, Growing 3PL; Pittsburgh (Allegheny County); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Flexible schedule

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Job summary

Small, Growing 3PL in Pittsburgh, PA is seeking an Administrative Assistant to support operations, sales, and management teams. You will handle calls, emails, records, scheduling, and data entry to help scale our logistics services.

Ideal candidates have 1+ year of admin experience, strong organization, and excellent communication. Proficiency with Microsoft Office and a team-first, self-motivated attitude are required.

Qualifications

• 1+ years of administrative, office, or clerical experience.
• Strong organizational skills with keen attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Experience in logistics, supply chain, or 3PL is a plus but not required.
• Self-starter mentality with a team-first attitude.

Responsibilities

• Provide day-to-day administrative support to operations, sales, and management teams
• Manage incoming calls, emails, and correspondence, routing to appropriate team members
• Maintain and organize records, files, and logistics documentation
• Assist with scheduling, calendar management, and meeting coordination
• Support data entry and reporting related to shipments, inventory, and billing
• Coordinate with carriers, drivers, vendors, and clients to ensure smooth communication
• Help onboard new processes and documentation as the company scales

Skills

Organizational skills

Communication skills

Multitasking

Self-starter mentality

Team-oriented

Tools

Microsoft Office Suite

Job description

Benefits

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

About the Role

We're a small and fast-growing Third-Party Logistics (3PL) company in Pittsburgh, PA, and we're looking for a motivated Administrative Assistant to help keep our operations running smoothly. This is a fantastic opportunity to get in on the ground floor of a dynamic logistics company where your contributions will truly make an impact.

Responsibilities

• Provide day-to-day administrative support to operations, sales, and management teams
• Manage incoming calls, emails, and correspondence, routing to appropriate team members
• Maintain and organize records, files, and logistics documentation
• Assist with scheduling, calendar management, and meeting coordination
• Support data entry and reporting related to shipments, inventory, and billing
• Coordinate with carriers, drivers, vendors, and clients to ensure smooth communication
• Help onboard new processes and documentation as the company scales

Requirements

• 1+ years of administrative, office, or clerical experience
• Strong organizational skills with keen attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent written and verbal communication skills
• Ability to multitask and prioritize in a fast-paced environment
• Experience in logistics, supply chain, or 3PL is a plus but not required
• Self-starter mentality with a team-first attitude

About Us

We are a growing Third-Party Logistics provider based in Pittsburgh, PA, dedicated to delivering reliable and efficient supply chain solutions for our clients. Our customers trust us because we treat their business like our own with urgency, care, and transparency. Our team is tight-knit and driven, offering employees a chance to grow alongside a company that values hard work and fresh ideas.