Executive Assistant

Republic Services; Phoenix (AZ); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Medical benefits

Dental plans

Vision coverage

Disability insurance

Life insurance

Employee Assistance Program (EAP)

Retirement plan with company match

Job summary

Republic Services, based in Phoenix, AZ, seeks an Executive Assistant to provide comprehensive support to its C‑Suite executives. The role includes managing calendars, arranging complex travel, preparing expense reports, and coordinating meetings.

The successful candidate will handle confidential information with tact and discretion, partnering across the organization to ensure smooth daily operations. The Executive Assistant will build collaborative relationships, exercise initiative, and

Qualifications

• 5+ years of advanced administrative experience supporting C-Suite executives.
• Strong calendar, travel and expense management skills.
• Experience handling confidential information with discretion.
• Excellent time management, organization and problem‑solving abilities.

Responsibilities

• Manages complex and dynamic calendars and travel arrangements.
• Prepares time-sensitive and confidential correspondence.
• Coordinates internal and client meetings and prioritizes inquiries.
• Anticipates executives' needs and coordinates with staff as needed.
• Maintains confidentiality of sensitive information and records.
• Performs other duties as assigned.

Skills

Calendar management

Travel coordination

Expense reporting

Communication

Discretion/confidentiality

Microsoft Office

Team collaboration

Tools

Outlook

PowerPoint

Excel

Word

Job description

POSITION SUMMARY:

The Executive Assistant will provide comprehensive support to several C‑Suite executives. This position will support other executives as necessary, and will be responsible for ensuring the smooth functioning of their daily operations and contributing to the overall efficiency of the organization. The Executive Assistant will be responsible for managing calendars, making complex travel arrangements greeting clients, setting up meetings and conference rooms, preparing expense reports and reconciling invoices.

The successful candidate will have proven experience as a key administrative partner to senior executive leaders with demonstrated ability in developing collaborative relationships within the team and across the organization. This administrative partner should be organized, have excellent time management and problem-solving skills, with a keen eye for detail and the ability to act without guidance and handle sensitive information with discretion.

PRINCIPAL RESPONSIBILITIES:

• Completes a broad variety of administrative tasks including managing complex and dynamic calendars, arranging travel, completing expense reports, composing, and preparing time-sensitive and confidential correspondence
• Manage arrangements for internal and client meetings. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day‑to‑day engagements.
• Arrange detailed travel plans, itineraries, and agendas; and compiling documents for travel‑related meetings.
• Work closely with the Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Anticipate Executive’s needs in advance of meetings, conferences, etc. Engage other staff as necessary.
• Exercises discretion and judgment to ensure applicable private/proprietary business information, data, transactions and correspondences are kept confidential
• Performs other job‑related duties as assigned or apparent.

QUALIFICATIONS:

• Strong calendar, travel and expense management skills, including coordination of complex executive meetings and travel
• Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
• Hands on experience handling tight deadlines, last‑minute changes and ability to pivot quickly.
• Execute with a high level of confidentiality, integrity, and discretion
• Exceptional planning, organization, time management and problem‑solving skills
• Communicate clearly, succinctly, and effectively.
• Team player with strong collaboration skills
• Experience and proven ability with Microsoft Office; including Outlook, PowerPoint, Excel and Word, and travel and expense management systems.

MINIMUM QUALIFICATIONS:

Minimum of 5 years advanced administrative experience in supporting C Suite executives.

Rewarding Compensation and Benefits

Eligible employees can elect to participate in:

• Comprehensive medical benefits coverage, dental plans and vision coverage.
• Health care and dependent care spending accounts.
• Short‑ and long‑term disability.
• Life insurance and accidental death & dismemberment insurance.
• Employee and Family Assistance Program (EAP).
• Retirement plan with a generous company match.

The statements used herein are intended to describe the general nature and level of the work being performed by an employee in this position, and are not intended to be construed as an exhaustive list of responsibilities, duties and skills required by an incumbent so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Company.

EEO STATEMENT: Republic Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, relationship or association with a protected veteran (spouses or other family members), genetic information, or any other characteristic protected by applicable law. For any concerns relating to Republic Services’ commitment to equal opportunity employment, you may contact the AWARE Line at 1-866-3-AWARE-4.