Executive Assistant

Youtech; Phoenix (AZ); On-site; USD 90,000 - 130,000; Full time

Job summary

Youtech is a national digital marketing agency seeking an experienced Executive Assistant to support the Founder & CEO in Phoenix/Scottsdale. You will manage the CEO's calendar, draft communications, prepare meeting materials, and coordinate with leadership teams to keep initiatives moving.

Ideal candidates are highly organized, proactive, discreet, and comfortable working in a fast-paced, entrepreneurial environment. This full-time role offers growth and exposure across the business.

Qualifications

• 4+ years of executive-support experience.
• Experience supporting a CEO or founder is highly preferred.
• Excellent written and verbal communication.
• Strong calendar, travel, and project-management skills.
• Discretion and professionalism with confidential information.

Responsibilities

• Own and strategically manage the CEO's calendar.
• Prioritize meetings based on importance, urgency, and company objectives.
• Coordinate internal and external meetings across multiple parties and time zones.
• Protect focus time and proactively resolve scheduling conflicts.
• Ensure the CEO is prepared for important meetings with the appropriate context, materials, and objectives.
• Identify meetings, calls, and commitments that don't require the CEO's involvement.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

AI productivity tools

Tools

Google Workspace

Job description

Youtech is a full-service digital marketing agency helping ambitious companies grow through performance marketing, SEO, paid media, web design and development, creative, and emerging AI-driven marketing strategies.

Over the past 14 years, Youtech has grown from a company started in a basement into one of the largest privately held digital agencies in the country, with offices in Phoenix, Chicago, and Dallas.

As we continue to scale, we're looking for an exceptional Executive Assistant to work directly with our Founder & CEO and help maximize his time, organization, and effectiveness.

We're looking for a highly organized, proactive, and trustworthy Executive Assistant who can operate at the pace of an entrepreneurial CEO.

This is not a role for someone who simply waits for tasks to be assigned.

The right person will anticipate needs, stay several steps ahead, bring structure to a fast-moving environment, and make sure priorities don't fall through the cracks. You'll serve as a trusted partner to the CEO while coordinating closely with Youtech's executive and leadership teams.

Your job is simple in concept: help the CEO spend more time on the things that matter most and less time on everything else.

Calendar & Time Management

Location: Scottsdale/Phoenix, AZ

Company: Youtech

Reports To: CEO & Founder

Employment Type: Full-Time

Youtech is a full-service digital marketing agency helping ambitious companies grow through performance marketing, SEO, paid media, web design and development, creative, and emerging AI-driven marketing strategies.

Over the past 14 years, Youtech has grown from a company started in a basement into one of the largest privately held digital agencies in the country, with offices in Phoenix, Chicago, and Dallas.

As we continue to scale, we're looking for an exceptional Executive Assistant to work directly with our Founder & CEO and help maximize his time, organization, and effectiveness.

We're looking for a highly organized, proactive, and trustworthy Executive Assistant who can operate at the pace of an entrepreneurial CEO.

This is not a role for someone who simply waits for tasks to be assigned.

The right person will anticipate needs, stay several steps ahead, bring structure to a fast-moving environment, and make sure priorities don't fall through the cracks. You'll serve as a trusted partner to the CEO while coordinating closely with Youtech's executive and leadership teams.

Your job is simple in concept: help the CEO spend more time on the things that matter most and less time on everything else.

• Own and strategically manage the CEO's calendar.
• Prioritize meetings based on importance, urgency, and company objectives.
• Coordinate internal and external meetings across multiple parties and time zones.
• Protect focus time and proactively resolve scheduling conflicts.
• Ensure the CEO is prepared for important meetings with the appropriate context, materials, and objectives.
• Identify meetings, calls, and commitments that don't require the CEO's involvement.

Executive Organization & Follow-Through

• Maintain a clear view of the CEO's priorities, commitments, and outstanding items.
• Track action items coming out of leadership meetings and important conversations.
• Follow up with executives and team members to ensure commitments are completed.
• Help turn conversations and ideas into organized next steps.
• Maintain running priority lists and ensure important items don't get lost in day-to-day activity.
• Proactively remind the CEO of deadlines, commitments, and decisions requiring attention.

Communication & Coordination

• Serve as a key point of coordination between the CEO and Youtech's leadership team.
• Help manage and prioritize incoming requests for the CEO's attention.
• Draft and prepare emails, internal communications, meeting agendas, and other correspondence.
• Coordinate communication with clients, partners, advisors, candidates, and other external stakeholders.
• Handle sensitive and confidential information with exceptional discretion.

Meetings & Leadership Support

• Prepare agendas and materials for executive and leadership meetings.
• Attend selected meetings to capture decisions, action items, owners, and deadlines.
• Distribute follow-ups and ensure accountability after meetings.
• Help the CEO prepare for important client, leadership, recruiting, and strategic conversations.
• Coordinate leadership meetings, company events, offsites, and executive planning sessions as needed.

Travel & Logistics

• Coordinate business travel, including flights, hotels, transportation, reservations, and itineraries.
• Build clear and organized travel schedules.
• Handle last-minute changes and resolve travel issues quickly.
• Coordinate logistics for conferences, events, dinners, and executive meetings.

Special Projects

• Assist the CEO with special projects that span departments or don't have a natural owner.
• Conduct light research and organize information needed for decision-making.
• Coordinate with internal teams and outside partners to move CEO-led initiatives forward.
• Help improve systems and processes around the CEO as Youtech continues to scale.

We're looking for someone who is:

• Proactive. You don't wait to be told what needs to happen. You anticipate it.
• Extremely organized. You can manage dozens of moving pieces without losing track of details.
• High urgency. You move quickly, follow through, and don't need repeated reminders.
• Resourceful. When something goes wrong, your instinct is to solve it.
• Confident. You're comfortable communicating with executives, clients, candidates, and senior external partners.
• Discreet. You'll have visibility into confidential company and personal information and understand the responsibility that comes with it.
• Adaptable. Priorities can change quickly. You're comfortable adjusting without losing momentum.
• Tech-savvy. You're comfortable learning and using modern productivity tools and AI to work faster and more efficiently.
• Low ego. No task is beneath you, but you're also capable of taking ownership of meaningful responsibilities.

Qualifications

• 4+ years of experience as an Executive Assistant, Senior Executive Assistant, or similar role.
• Experience directly supporting a CEO, founder, president, or senior executive strongly preferred.
• Experience in a fast-growing, entrepreneurial, agency, technology, or professional-services environment is a plus.
• Exceptional written and verbal communication skills.
• Strong calendar, scheduling, travel, and project-management capabilities.
• Ability to prioritize effectively when everything feels important.
• Excellent judgment and ability to operate independently.
• High level of professionalism and confidentiality.
• Strong proficiency with Google Workspace and modern productivity tools.
• Experience using AI tools to improve productivity is a plus.

What Success Looks Like

Within your first several months, you should understand the CEO's priorities well enough to anticipate what needs attention before being asked.

The CEO's calendar is intentional rather than reactive. Meetings are productive and prepared for. Follow-ups happen without the CEO chasing people. Important commitments don't get forgotten. Travel and logistics run smoothly. The leadership team knows where things stand.

Most importantly, the CEO has noticeably more time available for strategy, growth, leadership, key clients, recruiting, and the highest-value opportunities for Youtech.

Why Youtech

You'll work directly alongside the Founder & CEO of a nationally recognized digital agency while getting exposure to virtually every part of the business.

Youtech is continuing to invest in its people, leadership team, technology, and growth. This role offers a unique opportunity to become a trusted partner at the center of a fast-moving organization and have a meaningful impact on how the company operates and scales.

• We're looking for someone who doesn't just want to support an executive—we're looking for someone who takes pride in making the executive and the organization around them more effective.