Executive Assistant

Addison Group; Arlington (VA); Hybrid; USD 48,000 - 52,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

Job summary

Addison Group is seeking an experienced Executive Assistant to support senior leadership at a prominent media organization in Arlington, VA. The role focuses on calendar management, complex scheduling, and travel coordination for the CEO and COO, with a strong emphasis on discretion and professionalism.

The ideal candidate has 5+ years supporting multiple C-suite executives in fast-paced settings, preferably within media, journalism, or related fields.

Qualifications

• At least 5 years of experience providing executive-level administrative support.
• Experience supporting multiple C-suite executives in a fast-paced environment is strongly preferred.
• Proficiency with Microsoft Office Suite and calendar/travel coordination is essential.

Responsibilities

• Manage complex calendars for multiple senior executives, coordinating meetings and travel.
• Coordinate domestic and international travel arrangements and related expense reporting.
• Facilitate meeting logistics and communicate scheduling priorities to stakeholders.
• Partner with the Chief of Staff to track action items and support initiatives.
• Maintain confidentiality and exercise good judgment with sensitive information.

Skills

Executive support

Calendar management

Travel coordination

Discretion & confidentiality

Communication skills

Prioritization

Education

Bachelor's degree preferred

Tools

Microsoft Outlook

Excel

PowerPoint

Word

Job description

Pay: $35-$38 per hour (depending on experience)

Work Schedule: Monday-Friday, 9am-5pm, 40 hours per week. Fully onsite, with potential for limited remote flexibility over time.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client: Our client is a well-established media and news organization covering politics, public policy and government affairs. The organization serves a broad audience of professionals across government, business and advocacy and operates in a fast-paced, high-visibility environment.

Job Description:

• Addison Group is seeking an experienced Executive Assistant to support senior leadership at a prominent media organization in Arlington, VA. This individual will primarily support the CEO and COO.
• The ideal candidate is a polished, detail-oriented professional with a strong background supporting multiple C-suite executives. Experience within a media organization, news agency or similarly fast-paced environment is highly preferred. Success in this role requires excellent organizational skills, sound judgment, discretion and the ability to manage competing priorities while maintaining a high level of professionalism.
• This is an excellent opportunity for an experienced Executive Assistant who enjoys working closely with senior leaders, coordinating complex schedules and serving as a trusted partner to an executive office.

Key Responsibilities:

• Manage complex calendars for multiple senior executives, coordinating meetings, resolving scheduling conflicts and accounting for travel time and scheduling buffers.
• Coordinate domestic and international travel arrangements, including detailed itineraries, changes and related expense reporting.
• Facilitate meeting logistics and communicate scheduling updates and priorities to internal and external stakeholders.
• Partner closely with the Chief of Staff to coordinate executive priorities, track outstanding action items and support key initiatives.
• Exercise discretion when handling confidential information and sensitive executive matters.
• Anticipate scheduling needs, proactively follow up on outstanding requests and ensure timely completion of deliverables.
• Serve as a professional point of contact for the executive office, demonstrating sound judgment and strong communication skills.
• Provide occasional administrative and operational support to the Chief Legal Officer as needed.

Qualifications:

• At least 5 years of experience providing executive-level administrative support, ideally supporting multiple C-suite executives simultaneously.
• Experience in media, journalism, broadcasting, publishing or a similarly fast-paced, high-visibility industry is strongly preferred.
• Demonstrated expertise in complex calendar management, meeting coordination and domestic and international travel planning.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint.
• Exceptional attention to detail, organization and follow-through.
• Strong written and verbal communication skills and a polished, professional presence.
• Ability to exercise sound judgment, maintain confidentiality and independently prioritize competing demands.
• A proactive, solutions-oriented approach with the ability to anticipate needs and adapt to changing priorities.
• Bachelor's degree preferred.
• Opportunity to support C-suite leadership at a respected media organization.
• Potential for long-term employment through contract-to-hire conversion.
• High-visibility role with exposure to executive-level operations and strategic priorities.
• Benefits eligibility through Addison Group.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.