Executive Assistant

TOGETHXR; Philadelphia (Philadelphia County); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid Time Off (PTO)

Employee discounts

Retirement savings

Job summary

TOGETHXR is looking for an Executive Assistant in Philadelphia to support an executive's daily operations and various teams. This role requires 1-3 years of experience in administrative support, where managing shifting priorities and complex calendars is essential.

Key responsibilities include scheduling meetings, handling domestic and international travel, and coordinating company events. The ideal candidate will possess strong leadership and communication skills, be resourceful, and work well in a fast-paced environment.

TOGETHXR offers a variety of perks, including medical benefits, PTO, and employee discounts.

Qualifications

• 1-3 years of Administrative or Executive Assistant experience.
• Ability to maintain confidentiality.
• Collaborative and outgoing personality.

Responsibilities

• Manage complex calendars and coordinate meetings.
• Plan travel including flights, hotels, and transport.
• Process expenses following company policies.
• Prepare and review PowerPoint presentations.
• Coordinate brand meetings and support events.

Skills

Excellent communication skills

Strong leadership skills

Efficient multi-tasker

Pro-active

Creative thinker

Job description

Role Summary

FP Movement is looking for an Executive Assistant to support an executive with their day to day and support some of the teams around them. A strong foundation in executive support, a proactive attitude and the ability to manage constantly shifting priorities and calendars is required. The individual must have a self-directed, solutions-oriented mindset, with the ability to manage their time and prioritize assignments efficiently.

A variety of administrative duties will be performed specifically: organizing multiple complex calendars and prioritizing conflicts throughout the day, planning travel (domestic and international), processing expenses, managing meeting rooms, working with outside vendors and maintaining confidential information.

Role Responsibilities

• Manage complex calendars and coordinate meetings.

• Plan travel (domestic & international flights, hotels, and car transportation).

• Process expenses and ensure appropriate spending and allocation based on the most recent URBN Travel and Expense Policy.

• Prepare, edit, and review PowerPoint slide decks.

• Coordinate and support Brand meetings with other Executive Assistants, Building Administrator, Catering team, and Navy Yard Operations team for events. (all company meetings, special presentations etc)

• Build strong relationships with cross-functional teams and external stakeholders.

• Be resourceful in fast-paced environments and adapt quickly to evolving priorities.

• Ensure smooth day-to-day operations to allow executives to focus the day on their strategic priorities.

• Help manage the building (coordinate building problems and needs with facilities team, schedule labor, etc.)

Role Qualifications

• 1-3 years of Administrative or Executive Assistant experience

• Excellent communication skills

• Strong Leadership skills

• Efficient multi-tasker

• Confidentiality

• Collaborative-outgoing

• Pro-active

• Creative thinker

• Location: Philadelphia, PA

The Perks

URBN offers comprehensive Perks & Benefits to employees. Availability and eligibility to specific benefits may be subject to your location and employment status. Benefits include medical, dental, vision, PTO, generous employee discounts, retirement savings and much more! For additional information visit www.urbn.com/work-with-us/benefits

EEO Statement

URBN celebrates diversity and is committed to creating an inclusive environment for all employees. We are proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex (including gender, pregnancy, sexual orientation, and gender identity or expression), religion, creed, age, physical or mental disability, national origin or ancestry, ethnicity, citizenship, service in the uniformed services, genetic information, or any other protected characteristic as established by law. We believe strongly in fostering a safe, fair and respectful work environment. To ensure compliance with our non-discrimination and anti-harassment policies, we offer anti-harassment training to managers and employees.