Executive Assistant

OSF HealthCare; Peoria (IL); On-site; USD 34,000 - 41,000; Part time

Job summary

OSF HealthCare seeks an Executive Assistant to support a senior leader, manage the executive calendar, arrange travel, and coordinate high-level meetings and events with precision.

You will prepare board-facing documents, reports, and presentations while maintaining confidentiality and professionalism. Strong MS Office skills and proactive communication are essential to succeed in this onsite role.

Qualifications

• Education: High school diploma or GED required.
• Three years of secretary and/or administrative experience.
• Advanced MS Word, Excel and PowerPoint skills.
• Proficient with email and calendaring systems.
• Proven communication and interpersonal skills.
• Demonstrated organizational and prioritizing skills.

Responsibilities

• Provide administrative support to an OSF executive leader, maintain calendar and travel arrangements.
• Plan high-level meetings and events and prepare correspondence and reports for Board and Cabinet members.
• Handle general clerical tasks including record-keeping, answering/routing calls, writing documents and creating presentations.
• Manage projects and maintain workload independently.
• Occasionally act as a proxy for the executive leader.

Skills

MS Word

MS Excel

MS PowerPoint

Email & Calendar

Communication

Organization

Prioritization

Education

High school diploma or GED

Associate degree (preferred)

Tools

MS Project

OneNote

Job description

Total Rewards

OSF HealthCare is dedicated to provide Mission Partners with a comprehensive and market-competitive total rewards package that includes benefits, compensation, recognition and well-being offerings that focus on the whole person and engage with their current stage of life and career.

Expected pay for this position is $25.10 - $29.54/hour. Actual pay will be determined by experience, skills and internal equity. This is an Hourly position.

Overview

ONSITE WORK

POSITION SUMMARY:

The Executive Assistant provides administrative support to an OSF executive leader. Maintains the executive leader(s) calendar, schedules appointments, resolves scheduling conflicts and makes travel arrangements. Plans and arranges high-level meetings and events. Prepares correspondence and reports for Board and Cabinet members. Provides general clerical support such record keeping, answering/routing calls, writing documents and creating presentations. Manages projects as assigned. Maintains own work load independently. Demonstrates a high level of competence and professionalism including excellent written and verbal communication skills. At times, works as a proxy for the executive leader.

Qualifications

REQUIRED QUALIFICATIONS:

Education: High school diploma or GED.

Experience: Three years of secretary and/or administrative experience.

Other skills/knowledge

• Advanced level in MS Word, Excel and PowerPoint
• Proficient with email and calendaring systems
• Proven communication and interpersonal skills in previous job or classwork
• Demonstrated organizational and prioritizing skills

PREFERRED QUALIFICATIONS:

Education: Associates degree

Experience: Working knowledge of MS Project and OneNote

Licensure/Certification: Office Professional Certification

OSF HealthCare is an Equal Opportunity Employer.