Executive Assistant

Agoda Company Pte. Ltd.; Orlando (FL); On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

Annual bonus

Equity grant

Job summary

Agoda is seeking an experienced executive assistant to provide high-level administrative support to senior leaders, with a focus on calendar management, travel coordination, and expense processing. The role is part of Booking Holdings’ global B2B division and will operate in a hybrid model with two days in the Orlando, Florida office.

You will coordinate complex calendars, draft communications, and manage cross-functional meetings, ensuring discretion and efficiency in a fast-paced environment.

Qualifications

• Minimum 7 years' proven experience in a similar role supporting senior executives.
• Experience in event / team meeting planning.
• Strong stakeholder management, communication, organizational and proactive problem-solving skills.
• Proficiency with Google Workspace and Concur; MS Office and calendar tools.
• Ability to work across multiple time zones and with subsidiaries.

Responsibilities

• Provide executive backing to senior executives, managing complex calendars and prioritizing requests.
• Draft professional correspondence and assist with key presentations.
• Coordinate meetings with cross-functional teams and handle sensitive information.
• Arrange travel, visas, and process expense reports per company policy.
• Prepare meeting agendas, minutes, and follow-up materials.

Skills

Executive support

Calendar management

Travel coordination

Budget management

Stakeholder management

Google Workspace

Concur

MS Office

Event planning

Tools

Google Workspace

Concur

MS Office

Job description

About Agoda

At Agoda, we bridge the world through travel. Our story began in 2005, when two lifelong friends and entrepreneurs, driven by their passion for travel, launched Agoda to make it easier for everyone to explore the world.

Today, we are part of Booking Holdings [NASDAQ: BKNG], with a diverse team of over 7,000 people from 90 countries, working together in offices around the globe. Every day, we connect people to destinations and experiences, with our great deals across our millions of hotels and holiday properties, flights, and experiences worldwide.

No two days are the same at Agoda. Data and technology are at the heart of our culture, fueling our curiosity and innovation. If you're ready to begin your best journey and help build travel for the world, join us.

The Opportunity

As part of Booking Holdings, a new consolidated B2B division brings together the B2B businesses of Booking.com, Priceline, and Agoda into a unified global platform serving airlines, travel management companies, online travel agencies, financial institutions, and other strategic partners.Booking Holdings' dedicated B2B division drives global business-to-business strategy and distribution across our premier travel brands.

This role is eligible for our hybrid work model: Two days in-office in our Orlando, Florida office.

This role will support: SVP & GM, Priceline Partner Solutions

We are seeking a highly organized and strategic professional to deliver high-impact support to our leaders. This role combines business partnership and operational excellence-ensuring seamless administrative support, streamlined calendar and travel coordination, and efficient expense, vendor, and budget management.

In this Role, You'll Get To

• Provide seamless administrative backing to senior executives, proactively managing complex calendars, resolving scheduling conflicts, and prioritizing competing requests.
• Maintain executive to-do lists, tracking reminders, deadlines, and action items. Keep leaders briefed on time-sensitive matters while screening, prioritizing, and relaying critical messages.
• Draft professional correspondence and written materials on behalf of executives, and assist with the preparation of key presentations.
• Assist with personal tasks, errands, and special projects as requested by executives to optimize their daily efficiency.
• Organize ad-hoc and recurring meetings with management, team members, and cross-functional stakeholders. Handle sensitive information with absolute discretion and confidentiality.
• Prepare and distribute meeting agendas, pre-reads, minutes, and follow-up materials to keep teams aligned.
• Coordinate the execution, assembly, routing, and tracking of formal corporate materials, including securities filings, ensuring strict adherence to delegation of authority and signatory policies.
• Book comprehensive, end-to-end travel arrangements (including itineraries and visas) and process accurate expense claims and reports in full compliance with company policy.

What You'll Need to Succeed

The ideal candidate brings extensive progressively responsible administrative or business support experience, with a background supporting executives and leading high-performing teams. Success in this role requires exceptional organizational skills, a people-oriented approach, strong stakeholder management, proficiency in Google Workspace and Concur, and the ability to independently troubleshoot and solve problems in a dynamic, fast-paced environment.

• Minimum 7 years' proven experience in a similar role supporting senior executives
• Previous experience in event / team meeting planning.
• Strong stakeholder management, communication, organizational, and proactive problem-solving skills.
• Ability to thrive in a dynamic environment, with attention to detail, adaptability and collaboration with colleagues.
• Proficiency in common administrative and productivity tools, including MS Office and calendar management tools.
• Ability to handle sensitive information with discretion.
• Ability to work across multiple time zones and to collaborate with numerous Booking Holdings subsidiaries and systems

There are a variety of factors that go into determining a salary range, including but not limited to external market benchmark data, geographic location, and years of experience sought/required. In addition to a competitive base salary, roles are eligible to be considered for an annual bonus and equity grant.

E-Verify Program Participant

We are an E-Verify Employer - Meaning that your I-9 information will be provided to the Federal Government to confirm you are authorized to work in the U.S.

For more information please view: E-Verify Participation Poster (English/Spanish) and IER Right to Work Poster (English/Spanish)