Executive Assistant

WoodmenLife; Omaha (NE); On-site; USD 40,000 - 80,000; Full time

Job summary

Join a forward-thinking company as an Executive Assistant in Omaha, where you will provide crucial support to the CFO and CRO. This role involves a variety of administrative tasks, from managing communications to coordinating travel arrangements. With a commitment to community and family values, this organization offers a collaborative environment that encourages growth and leadership. If you are detail-oriented and thrive in a fast-paced setting, this is the perfect opportunity for you to make a meaningful impact.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

401K

Life Insurance

Qualifications

• 5-8 years of experience supporting a Vice President or Executive Officer.
• Knowledge of Parliamentary Procedures (Robert’s Rules of Order) is a plus.

Responsibilities

• Provide administrative support to the CFO and CRO.
• Coordinate travel arrangements and manage calendars.
• Prepare and archive official records for easy retrieval.

Skills

Organizational Skills

Communication Skills

MS Office

Prioritization Skills

Problem-Solving

Confidentiality

Customer Service

Education

High School Degree or Equivalent

Job description

WoodmenLife Home Office, Omaha, Nebraska, United States of America

Job Description

Posted Tuesday, April 8, 2025 at 6:00 AM

We are currently searching for an Executive Assistant to join our Legal team. The Executive Assistant will p rovide administrative and various types of support to the CFO and CRO . They will be r esponsible for efficient and effective handling of requests, phone calls, messages, routing correspondence, etc.

This is an in-office position.

WoodmenLife is one of the best places to work in Omaha with over 130 years of service. As a member of the WoodmenLife family, you’re joining others who share your commitment to family, community and country. Through WoodmenLife, you’ll have opportunities to give back locally and honor those who make an impact. As a not-for-profit life insurance company, we’ve been helping to protect the financial future of families, making a difference in hometowns across America since 1890. We offer a variety of benefits ranging from health, dental, vision, 401K, life insurance and much more. Apply today to learn more!

WoodmenLife is one of the best places to work in Omaha with over 130 years of service. As a member of the WoodmenLife family, you’re joining others who share your commitment to family, community and country. Through WoodmenLife, you’ll have opportunities to give back locally and honor those who make an impact. As a not-for-profit life insurance company, we’ve been helping to protect the financial future of families, making a difference in hometowns across America since 1890. We offer a variety of benefits ranging from health, dental, vision, 401K, life insurance and much more. Apply today to learn more!

Essential Job Functions :

• Acts as a point of contact between the CFO and CRO, and internal/external clients.
• Responsible for efficient and effective handling of requests, phone calls, messages, routing correspondence, etc.
• Maintain knowledge of governance structure in order to provide accurate and sound guidance.
• Responsible for establishment of the annual budget as well as preparation and tracking of expense reports and receipts; ensuring budget coordination and expense tracking for each office.
• Responsible for the accurate preparation of Nation Convention per diem analysis, confirmation of per diem delegate amounts and distribution of pre diem checks.
• Produces requested reports, provides assistance on development of presentations, calendar management, event reminders, ensuring that WoodmenLife’s Corporate Seal is on all official correspondence for the organization, etc.
• Prepare and archive all Official Records for WoodmenLife according to set procedures for easy retrieval upon request.
• Provide Administrative support as needed to the Compensation Committee, Audit Committee, Woodmen Financial Services and WFS Holdings, Inc. Support to include but not limited to preparation and distribution of meeting notes, preparation of Consent in “Lieu of Notice” Stakeholder Notice, and creation of Agenda for Holdings.
• Partners with division administrative assistants to coordinate calendars, plan joint events, and manage information and communication.
• Responsible for making and coordinating travel arrangements when necessary.
• Acts as a representative for the Executive Offices by welcoming visitors, answering questions and meeting requests.
• High School degree or equivalent education required, 5-8 years of similar work supporting a Vice President or Executive Officer.
• Knowledge of or previous experience with Parliamentary Procedures (Robert’s Rules of Order).
• Excellent prioritization skills.
• Ability to provide strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and ability to meet deadlines.
• Ability to work effectively in a fast-paced, dynamic, team centric organization.
• Strong ability to multi-task; be flexible and adaptable.
• Proven success in building relationships and getting things done with and through others.
• Demonstrated ability to devise proactive approaches to problem-solving with an emphasis on independent decision making.
• Proven success working with and maintaining strict confidentiality of sensitive information; demonstrated high level of integrity.
• Excellent communication skills and ability to interact with associates at all levels within the organization.
• Excellent knowledge of MS Office.
• The ability to provide seamless, trustworthy, attentive and resourceful customer service.
• Engages well with others and are passionate about providing an exemplary customer experience.

As part of WoodmenLife’s employment process, candidates will be required to complete a criminal background check, credit check (where required for position), Fingerprint check (where required for position), drug screen and reference checks. Any offer of employment will be contingent upon successfully passing the above.

WoodmenLife iswelcoming to all regardless of background and beliefs. WoodmenLife respects every associate’s unique perspective and contribution. We are committed to creating an environment that values differences, and creates opportunities for growth, leadership and service. This commitment includes providing equal opportunity in recruitment, employment and promotion, training and community outreach. WoodmenLife is also dedicated to strengthening the communities in which its employees live.

APPLICANTS WITH DISABILITIES SHOULD ADVISE THE HUMAN RESOURCES DEPARTMENT AT THE TIME OF APPLICATION IF SPECIAL ACCOMMODATIONS ARE NEEDED.

Woodmen of the World Life Insurance Society (WoodmenLife) is an equal opportunity employer.

WoodmenLife Home Office, Omaha, Nebraska, United States of America