Executive Assistant

Encompass Health; Olathe (KS); On-site; USD 45,000 - 65,000; Full time

Job summary

Encompass Health Corporation in Kansas is seeking a Regional Operations Assistant to serve as Executive Assistant to the Regional President and regional leaders. This role emphasizes high-level administrative support, calendar and travel management, data reporting, and meeting coordination.

You will need strong organization, discretion, and the ability to manage multiple priorities in a fast-paced healthcare environment.

Qualifications

• Associate's degree or equivalent experience preferred.
• Healthcare or hospital experience is strongly preferred.
• Experience supporting executives at the regional level is preferred.
• Proficiency with Microsoft Office applications (Outlook, Word, PowerPoint, Excel) required.
• Strong Excel skills for organizing, manipulating, and presenting data.

Responsibilities

• Serves as the Executive Assistant to the Regional President and supports other regional leaders as appropriate.
• Manages the Regional President's calendar, meetings, appointments, and regional activities.
• Coordinates travel arrangements, including transportation, lodging, and itineraries.
• Plans and supports regional meetings, conferences, and events.
• Creates and maintains reports using operational and business data.
• Compiles and analyzes daily, weekly, monthly, and quarterly data for leadership.
• Prepares correspondence, presentations, and meeting materials using Microsoft Office.
• Maintains confidential information with discretion and professionalism.
• Anticipates administrative and operational needs and addresses priorities.
• Assists with special projects and regional initiatives as requested.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Data reporting

Education

Associate's degree or equivalent experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Regional Operations Assistant Career Opportunity

The Regional Operations Assistant serves as the Executive Assistant to the Regional President, providing high-level, daily administrative support to the Regional President and other regional leaders as appropriate. This position supports the effective operation of the region through calendar and travel management, data reporting, meeting and event coordination, communication, and other administrative responsibilities.

The role requires strong organizational skills, attention to detail, discretion, and the ability to independently manage multiple priorities in a fast-paced healthcare environment.

Position Requirements

• Associate's degree, Certified Professional Secretary designation, or equivalent combination of education and experience preferred.


• Previous hospital or healthcare experience strongly preferred.


• Previous experience providing executive-level administrative support strongly preferred.


• Proficiency in Microsoft Office, including Outlook, Word, PowerPoint, and Excel, required.


• Strong Microsoft Excel skills required, including the ability to organize, manipulate, and present data and create reports.


• Experience coordinating executive calendars, travel arrangements, meetings, and events preferred.

Responsibilities and Tasks

• Serves as the Executive Assistant to the Regional President and provides administrative support to other regional leaders as appropriate.


• Manages the Regional President's calendar, including scheduling and coordinating meetings, appointments, conference calls, and regional activities.


• Coordinates travel arrangements, including transportation, lodging, itineraries, and other travel-related needs.


• Plans, coordinates, and supports regional meetings, conferences, leadership events, and other regional functions.


• Creates, prepares, and maintains reports utilizing operational and business data.


• Compiles and analyzes daily, weekly, monthly, and quarterly data and reports for regional leadership.
  
• Prepares correspondence, presentations, reports, meeting materials, and other documents using the Microsoft Office suite.


• Coordinates the flow of information between regional leadership, hospital CEOs, hospital teams, corporate departments, and national leaders.


• Serves as a liaison between regional, corporate, and hospital-based teams.


• Coordinates regional conference calls and meetings and prepares agendas, materials, and follow-up information as needed.


• Maintains confidential and sensitive information with appropriate discretion and professionalism.


• Anticipates the administrative and operational needs of the Regional President and proactively addresses priorities.


• Organizes, plans, and manages time effectively to ensure assignments and deadlines are completed.


• Assists with special projects and regional initiatives as requested.

The Encompass Health Way

We proudly set the standard in care by leading with empathy, doing what's right, focusing on the positive, and standing stronger together. Encompass Health is a trusted leader in post-acute care with over 150 nationwide locations and a team of 36,000 exceptional individuals and growing!

At Encompass Health, we celebrate and welcome diversity in our inclusive culture. We provide equal employment opportunities regardless of race, ethnicity, gender, sexual orientation, gender identity or expression, religion, national origin, color, creed, age, mental or physical disability, or any other protected classification.