Executive Assistant

Crossroads Church (Cincinnati, OH); Oakley (CA); On-site; USD 40,000 - 60,000; Part time

Job summary

Crossroads Church is seeking an Executive Assistant to support the Associate Executive Pastor. The role focuses on creating momentum, managing priorities, and bringing order to a fast-paced environment.

This position emphasizes proactive problem solving, calendar mastery, and professional communication. Responsibilities include staying ahead of what matters, building systems where none exist, handling scheduling and coordination, and supporting related personal logistics as needed.

Qualifications

• 5+ years of experience supporting senior leaders in a fast-paced environment.
• Exceptional organization, prioritization, and calendar management skills.
• Strong written and verbal communication skills with a high level of professionalism.
• Ability to handle confidential information with discretion and sound judgment.
• Proactive, detail-oriented problem solver with strong Microsoft Office skills and the ability to manage multiple priorities.

Responsibilities

• Stay ahead of priorities by keeping calendars aligned and time protected.
• Build systems where there aren’t any to bring clarity to fast-moving situations.
• Own scheduling, coordination, and communication for leaders.
• Support personal and family logistics when needed to help life run smoothly.
• Be a trusted thought partner, speak up when something feels off, and push back with clarity and respect.
• Ensure follow-through on key initiatives and commitments.

Skills

Prioritization

Calendar management

Effective communicator

Problem solving

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Job description

About Crossroads

Crossroads Church is a growing multi-site, interdenominational church. Our sites are currently located in Ohio and Kentucky, with plans to expand to additional cities.We also have an online presence that serves thousands of people who aren’t located near one of our physical sites.

We believe the story of Jesus’ redemption is the greatest story ever told, and that’s why we embrace creativity, adventure, authenticity, and tenacity to share this story with the world.

Our desire is to model our staff and church community after the church in Revelation, where people of all nations, tribes, and tongues are worshiping and working together.We’re not there yet, but it’s what we’re working toward with every hire and every person who walks through our doors.

Job Summary

We’re looking for an Executive Assistant who operates as a trusted partner. Someone who sees what’s coming, steps in before being asked, and brings order where things feel unclear or moving fast.

The person in this role is here to create momentum, not just take tasks. They’ll act as a trusted partner, someone who sees what’s coming, steps in before being asked, and brings order where things feel unclear or moving fast. This role supports both work and life. That means everything from managing priorities and communication to helping navigate real, everyday logistics. If that feels energizing—not burdensome—you might be a great fit.

Principal Duties and Responsibilities

Stay Ahead of What Matters

• Keep priorities clear, calendars aligned, and time protected

• Anticipate needs and solve problems before they surface

• Ensure follow-through on key initiatives and commitments

Create Order from Complexity

• Build systems where there aren’t any

• Bring clarity to fast-moving or ambiguous situations

• Turn ideas into organized, executable plans

Own the Details (Work + Life)

• Manage scheduling, coordination, and communication

• Support personal and family logistics when needed

• Take ownership of whatever helps life run smoothly

Be a Thought Partner

• Speak up when something feels off

• Push back when needed—with clarity and respect

• Help make things better, not just easier

Education Requirements

• Bachelor’s degree or equivalent

Experience/Skills Requirements

• 5+ years of experience supporting senior leaders in a fast-paced environment.

• Exceptional organization, prioritization, and calendar management skills.

• Strong written and verbal communication skills with a high level of professionalism.

• Ability to handle confidential information with discretion and sound judgment.

• Proactive, detail-oriented problem solver with strong Microsoft Office skills and the ability to manage multiple priorities.

• Performs multiple tasks effectively under pressure.

Physical Requirements

• Must be able to walk up to 3 miles.

• Must be able to lift 25 to 50 lbs.

Schedule/Requirements

• 32 hours per week, but must be flexible specific to the needs of the Associate Executive Pastor, as well as high -impact events at Crossroads.

• Potential for some travel and weekend hours.

Crossroads Staff Qualities

Qualities all staff teammates should exhibit:

• Mission Oriented: Committed to the Crossroads mission and expectations in the staff “I Promise” document, including using the Bible as the ultimate standard of truth, practicing spiritual disciplines, tithing, and pursuing personal purity.

• Availability: Expected to work outside of “normal” schedule for All Hands on Deck high-impact events (Holy Week/Easter, Super Bowl, Christmas, others as needed), participate in all-staff meetings, day of solitude, offsites, etc.

• Authenticity: Communicates clearly, directly, and honestly, even under stress, and does so with a sustained positive attitude and demeanor.

• Personal Leadership: Envisions, energizes, and enables others to operate at full potential.

• Collaborative Self-starter: Thrives as an individual contributor and works well on a team.

• Proactive Problem Solver: Takes initiative to understand departmental objectives, adapts to changing and fluid environments, and proactively solves problems.

• Humility: Puts others above self and takes ownership of mistakes.

• Learner: Desires growth and learning from others.

• Flexibility: Able to quickly shift between projects as organizational direction and needs change, able to successfully balance competing priorities.

Crossroads Church is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.