Executive Assistant (Remote - OPEN TO ALL U.S. LOCATIONS)

Alvarez & Marsal Deutschland GmbH; Chicago (IL); Remote; USD 70,000 - 85,000; Full time

Job summary

Alvarez & Marsal is seeking an Executive Assistant in Chicago to support Managing Directors. This strategic partner will manage calendars, coordinate travel, and execute projects while upholding high organizational standards. The role requires at least 5 years of experience and offers a competitive salary with additional benefits.

Benefits

401(k) retirement plan

Healthcare plans

Paid time off

Flexible spending and savings accounts

Discretionary bonus program

Qualifications

• 5 years' experience as an Executive Assistant or in Business Operations.
• Highly proficient in Microsoft Office Suite, Concur, and SharePoint.
• Ability to support multiple executives effectively.

Responsibilities

• Manage and coordinate Managing Directors’ calendars efficiently.
• Handle travel arrangements including booking flights and hotels.
• Prepare and submit expense reports in Concur.

Skills

Interpersonal skills

Project management

Time management

Communication

Attention to detail

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Concur

SharePoint

Job description

Description

Summary:

Our EAs are viewed as strategic partners who enable our teams to deliver gold standard work to our clients. In addition to providing administrative leadership for the PEPI practice, the EA will also be responsible for planning, coordinating, and executing special projects and events. The candidate should be motivated, resourceful, organized, poised, and able to operate independently with strong attention to detail.

RESPONSIBILITIES:

• Manage and coordinate Managing Directors’ calendars efficiently through Outlook.
• Handle travel arrangements from planning to booking flights, hotels, and ground transportation.
• Prepare and submit expense reports for Managing Directors using Concur, ensuring timely reconciliation of corporate credit card transactions.
• Work closely with the staff to keep the team well informed of upcoming commitments and responsibilities, following up as appropriate.
• Accurately record Managing Directors’ hours in Agresso to support effective financial tracking and resource management.
• Prepare and submit conflict memos and request project codes to facilitate engagement tracking and compliance.
• Review and process vendor invoices to ensure timely and accurate payment to vendors.
• Assist with client invoice and allocation processes.
• Update the Pipeline Tracking Tool with current information as requested
• Help plan, coordinate, and attend mid-year, year-end, and other internal or client-facing events as needed.
• Assist with department and operational activities/projects as needed and perform other work-related duties as assigned.

Qualifications:

• Minimum of 5 years' experience as an Executive Assistant or in Business Operations, preferably within consulting or professional services.
• Bachelor’s Degree preferred in relevant field of study or equivalent experience (Degree in business-related field a plus).
• Highly proficient in computer and calendaring skills, including Microsoft Office Suite, Concur, & SharePoint.
• Strong interpersonal and relationship-building skills, with the ability to effectively support multiple executives with diverse working styles.
• Demonstrates strong written and verbal communication skills with a focus on clarity, thoroughness, follow-through, and confidentiality
• Able to work independently and as part of a team in a fast-paced environment.
• Strong project management and time management skills with a track record of meeting deadlines and working efficiently under pressure
• Demonstrated flexibility and a proactive approach to acquiring new knowledge and tackling changing priorities
• Flexible to work additional hours as required.

The salary range is $70,000-$85,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance. Please ask your recruiter for details.

Full-time Positions and Part-time Positions Over 30 hours

Regular employees working 30 or more hours per week are also entitled to participate in Alvarez & Marsal Holdings’ fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages at rates determined from time to time as well as a 401(k)-retirement plan. Provided the eligibility requirements are met, employees will also receive a discretionary contribution to their 401(k) from Alvarez & Marsal. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type.

For more information regarding A&M’s benefits programs click here:

https://careers.alvarezandmarsal.com/pages/work-well-live-well

Alvarez & Marsal recruits on an ongoing basis. Candidates are considered as they apply, until the opportunity is filled. Candidates are encouraged to apply expeditiously to any role(s) that they are qualified for and that are of interest to them.

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