Executive Assistant

Savills North America; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Savills North America is seeking an Executive Assistant to provide high-level administrative support to executive leadership. The role encompasses confidential correspondence, data analysis for reporting, and coordination across internal teams and clients.

The ideal candidate will have strong communication, multi-tasking, and organizational skills, with 10+ years of office experience and a preference for a bachelor's degree. Real estate experience is a plus.

Qualifications

• Minimum 10+ years of related office experience supporting senior executives.
• Bachelor’s degree preferred, or equivalent combination of education and experience.
• Commercial Real Estate experience is a plus.

Responsibilities

• Drafts confidential correspondence and edits documents; handles admin and secretarial duties.
• Creates and maintains databases; analyzes data for management reporting.
• Prepares executive meetings, briefings, and coordinates stakeholders.
• Acts as liaison between executives, staff, clients and visitors.
• Reviews incoming correspondence and manages follow-up actions.
• Plans meetings and conferences; arranges domestic and international travel.
• Conducts independent research for special projects as assigned.

Skills

Effective communication

Multitasking

Verbal communication

Attention to detail

Work ethic

MS Office

Adobe InDesign

Illustrator

Software adaptability

Self-starter

Education

Bachelor’s degree pref.

Equivalent education/experience

Tools

MS Office Suite

Adobe InDesign

Adobe Illustrator

Job description

Savills is an organization full of extraordinary individuals. Brilliant people who are driven to succeed, hungry to remain at the forefront of their specialties, and eager to propel themselves, our clients, and our business forward. We are one of the preeminent commercial real estate firms with services ranging from tenant representation and project management to workplace strategy and occupant experience - showcasing the breadth and depth of our expertise.

Find your place to thrive

No matter the role you’re in, we all share one purpose: to help people thrive through places and spaces. The DNA ingrained in our business guides us on this mission, shaping the way we behave to deliver the best results. When you join Savills, our ask for you is simple:

Be extraordinary, together.

Savills is seeking an Executive Assistant to provide a wide range of business operations administrative and general support duties of a highly responsible and confidential nature to executive leadership.

• Drafts confidential correspondence, edits documents, and performs other administrative and secretarial duties.
• Creates, maintains, and/or updates various databases. Extrapolates, analyzes, and presents data for management information reporting purposes.
• Provides strong executive meeting preparation, briefings and stakeholder coordination.
• Serves as a liaison between executives, internal management, employees, clients, and visitors as required.
• Reviews incoming correspondence via paper or email and leads the initiative to determine the appropriate action required; monitors issues through to appropriate follow-up.
• Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as a liaison between departments.
• Plans, coordinates, and supports meetings and conferences. Arranges domestic and international travel.
• Performs independent research and prepares information for special projects as assigned.
• Other duties may be assigned.

Qualifications/Attributes

• Ability to effectively communicate, interact, and collaborate with brokers, staff, vendors, and clients
• Consistently demonstrate a high level of performance and professionalism and have a track record of managing confidential matters.
• Ability to multi-task and meet deadlines in a high-pressure environment
• Excellent verbal and written communication skills
• Maintain discretion and exhibit sound decision-making skills
• Exhibit a high level of attention to detail
• Strong work ethic and positive attitude
• Advanced knowledge of Microsoft Office Suite (i.e., Word, Excel, and PowerPoint)
• Working knowledge of Adobe InDesign/Illustrator or similar graphics software is a plus
• Ability to adapt to company specific software
• Excellent organizational and time management skills; ability to multi-task and prioritize workload under pressure
• Self-starter who works independently and thinks proactively and strategically

Preferred Education and Experience

• Minimum 10+ years of related office experience in support of a senior executive or team of executives.
• Bachelor’s degree preferred, or equivalent combination of education and experience
• Commercial Real Estate experience is a plus

Savills values a diverse work environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status,or any other protected characteristic. Savills participates in the E-Verify program.