Broker Administrative Assistant

Savills North America; New York (NY); On-site; USD 48,000 - 64,000; Full time

Job summary

Savills North America is seeking an experienced administrative professional in New York to support multiple brokers and teams. You will prepare correspondence, generate reports, and assemble market information, while managing calendars, travel, and documents with a high level of accuracy and discretion.

The role emphasizes strong organizational and proofreading skills, proficiency with Microsoft Office, and the ability to multitask in a fast-paced real estate environment.

Qualifications

• Bachelor's degree in business or equivalent experience.
• Minimum 3 years of related work experience supporting multiple people; real estate experience preferred.
• Ability to manage a high volume of tasks with minimal guidance.
• Strong organizational, interpersonal and communication skills.
• Detail oriented with strong proofreading and editing abilities.

Responsibilities

• Prepare correspondence, documents, RFx, reports, and invoices.
• Create marketing presentations and reports, turning ideas into designs using PowerPoint.
• Develop market surveys and tour books for available properties.
• Maintain and update broker team client/prospect databases.
• Schedule meetings, travel, and expense reports; perform general administrative duties.
• Conduct research, assemble data, and work on special projects as assigned.

Skills

Administrative support

Multitasking

Strong communication

Detail oriented

Teamwork

Education

Bachelor's Degree in business or equivalent experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

CoStar/Loopnet & AIR

Adobe Acrobat

Slack

Job description

Savills is an organization full of extraordinary individuals. Brilliant people who are driven to succeed, hungry to remain at the forefront of their specialties, and eager to propel themselves, our clients, and our business forward. We are one of the preeminent commercial real estate firms with services ranging from tenant representation and project management to workplace strategy and occupant experience - showcasing the breadth and depth of our expertise.

Find your place to thrive.

No matter the role you’re in, we all share one purpose: to help people thrive through places and spaces. The DNA ingrained in our business guides us on this mission, shaping the way we behave to deliver the best results. When you join Savills, our ask for you is simple:

Be extraordinary, together.

KEY DUTIES AND RESPONSIBILTIES

• Proactive in assessing the needs of the Professional and the client
• Prepare correspondence, documents, Request for Proposals, reports, account invoices, etc.
• Compose correspondence while maintaining confidentiality and utilizing correct grammar, punctuation, and spelling
• Prepare and produce marketing presentations and reports, while helping to develop ideas into designs using PowerPoint, often with a short lead-time.
• Create market surveys and tour books of available properties, including collecting necessary information from databases.
• Maintain and update assigned broker team's client/prospect databases
• Monitor action items and deadlines to ensure effective and timely completion
• Maintain and purge account files and records for assigned broker teams
• Perform general administrative duties such as filing, schedule meetings, travel arrangements, and expense reports
• Conduct research, assemble data, and perform special projects as assigned

QUALIFICATIONS

• Bachelor's Degree in business or equivalent experience
• Minimum 3 years related work experience supporting multiple people; real estate experience preferred
• Ability to complete a high volume of tasks with minimal guidance or supervision
• Strong organizational, interpersonal and communication skills
• Detail oriented with the ability to respond effectively and efficiently while maintaining flexibility
• Capacity to work successfully in a team environment
• Strong proofreading and editing abilities
• Advanced working knowledge of Microsoft Word, Excel, Power Point, and Outlook
• Creative self-starter, multitask oriented, and strong time management skills

SPECIFIC SOFTWARE PROGRAMS UTILIZED

• All Microsoft applications, including Word, Excel, and PowerPoint
• Outlook and other contact management, social media, and email systems
• CoStar/Loopnet & AIR
• Adobe Acrobat
• Slack

Savills values a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic.

Savills participates in the E-Verify program.