Executive Assistant

On Location; New York (NY); On-site; USD 32,000 - 41,000; Full time

Benefits offered by this job

Health care

Retirement plan

Paid time off

Job summary

On Location is seeking an Executive Assistant to provide day-to-day administrative support to an executive and the broader team. You will manage calendars, arrange travel, prepare materials, and handle confidential information to keep priorities on track.

The role requires strong organizational skills, meticulous attention to detail, and the ability to coordinate with multiple stakeholders in a fast-paced environment. A high school diploma is required, with a preference for higher education.

Qualifications

• 0–2 years of administrative, internship, coordinator, customer service, or other relevant professional experience.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks, meet deadlines, and ask questions when priorities are unclear.
• Exceptional written and verbal communication skills.
• Professional, dependable, service-oriented, and committed to maintaining confidentiality.
• Ability to work independently while collaborating with stakeholders.

Responsibilities

• Maintain calendars, schedule meetings, coordinate logistics, and communicate changes professionally.
• Assist with travel arrangements including itineraries, transportation, and expenses.
• Prepare agendas, briefing materials, presentations, meeting notes, and follow-up communications.
• Organize and facilitate executive meetings, leadership meetings, and team events.
• Monitor action items, deadlines, and commitments for timely follow-through.
• Draft, proofread, and edit correspondence, documents, and presentations.
• Serve as a professional point of contact for internal and external stakeholders.
• Handle confidential information with discretion.
• Manage expense reports, invoices, and purchase orders as needed.
• Support special projects and cross-team activities.

Skills

Administrative support

Calendar management

Travel arrangements

Communication

Discretion handling

Attention to detail

Independent work

Education

High school diploma

Associate's or Bachelor's preferred

Tools

Microsoft Office

Google Workspace

Job description

Who We Are

TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

Who We Are

TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

Position Summary

The Executive Assistant provides day-to-day administrative and organizational support to an executive and the broader team. This role coordinates calendars and meetings, assists with travel and expenses, prepares materials, handles sensitive information, and helps ensure that priorities and follow-up items stay on track.

Responsibilities

• Maintain calendars, schedule meetings, coordinate logistics, and communicate changes in a timely and professional manner.
• Assist with travel arrangements, including itineraries, transportation, accommodations, and expense documentation.
• Prepare agendas, briefing materials, presentations, meeting notes, and follow-up communications.
• Organize and facilitate executive meetings, leadership meetings, and team events.
• Monitor action items, deadlines, and commitments to help ensure timely follow-through.
• Draft, proofread, and edit correspondence, documents, and presentations.
• Serve as a professional point of contact for internal and external stakeholders.
• Handle confidential business, personnel, and financial information with a high degree of discretion.
• Manage expense reports, invoices, purchase orders, and other administrative processes as needed.
• Support special projects, team activities, and other administrative assignments as needed.
• Build strong relationships across the organization and coordinate effectively with other assistants and business partners.
• Identify opportunities to improve administrative processes, communication, and overall team efficiency.

Qualifications

• 0–2 years of administrative, internship, coordinator, customer service, or other relevant professional experience.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks, meet deadlines, and ask questions when priorities are unclear.
• Exceptional written and verbal communication skills.
• Professional, dependable, service-oriented, and committed to maintaining confidentiality.
• Proficiency with Microsoft Office or Google Workspace, including calendar, email, document, spreadsheet, and presentation tools.
• Ability to work independently while collaborating effectively with a broad range of stakeholders.
• Calm, flexible, and solutions-oriented approach in a changing environment.
• High school diploma required; associate's or bachelor's degree preferred.

Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Rate Minimum

$22.50 hourly (minimum will not fall below the applicable state/local minimum wage thresholds)

Hiring Rate Maximum

$30.00 hourly

TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee’s or applicant’s race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. For information about Privacy and Information Security for TKO employment candidates, please review our Privacy Policy. For information regarding Terms of Use for this and other TKO websites, please review our Terms of Use.