Executive Assistant

AS Beauty Group; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

AS Beauty Group in New York, NY is seeking a sharp, organized Executive Assistant to support our President of Marketplaces, overseeing Amazon and marketplace business across the portfolio. You’ll keep the President’s day running smoothly, managing meetings, numbers, partners, and decisions.

For the right person, this role is built to grow. As you show strong judgment and business sense, you’ll take on more strategic work: driving cross-functional projects, owning operating rhythms, and acting as

Qualifications

• 5–7 years of experience supporting a senior executive in an EA, executive coordinator, or similar capacity.
• Interest in growing into a more strategic, business-facing role.
• Confident, decisive, and proactive; gets things done without being asked twice.
• Strong business sense and comfort with numbers; able to build a clean deck and work in Excel.
• Warm and personable with strong emotional intelligence; reads a room and adjusts accordingly.
• Discreet by nature; handles sensitive business information with care.
• Thrives in a fast-paced, ever-changing environment.
• Proficient with AI tools, calendar management platforms, and standard office software.
• Strong written and verbal communication skills.
• Experience with Amazon, e-commerce, marketplaces, or consumer products is a plus.
• Ability to work 4 days per week in our New York office.

Responsibilities

• Manage and protect the President’s calendar with intention, balancing internal priorities, brand teams, and external marketplace partners.
• Serve as a trusted gatekeeper, managing communications and flagging what needs the President’s direct attention.
• Coordinate travel, expenses, and logistics for meetings, partner visits, and industry events.
• Interface with Amazon and marketplace partners, agencies, vendors, and internal stakeholders with professionalism and discretion.
• Prepare the President for meetings with briefs, agendas, pre-reads, and the right materials at the right time.
• Follow up after meetings with action items, owners, and deadlines, and drive them to completion without being asked.
• Build and maintain the team’s operating rhythm: weekly business reviews, leadership syncs, and recurring reporting.
• Pull together decks, recaps, and updates on marketplace performance across brands.
• Track key initiatives and commitments across brand, sales, operations, and finance teams so nothing falls through the cracks.
• Leverage AI tools to work smarter and faster across all responsibilities.

Skills

Calendar management

Executive support

Communication

AI tools

Emotional intelligence

Discretion

Numbers & Excel

Fast-paced environment

Tools

Office software

Job description

AS Beauty is one of the fastest-growing cosmetic companies in the market today. We are a family-run business based in New York, NY, focused on developing global beauty brands that deliver real-world solutions to a diverse consumer base. AS Beauty’s portfolio includes renowned brands Laura Geller Beauty, Bliss, Cover FX, Julep Beauty, and Mally Beauty. We are continually developing products that are innovative, effective, and ensure that our customers feel beautiful inside and out.

Role Summary

We are looking for a sharp, trustworthy, and highly organized Executive Assistant to support our President of Marketplaces, who leads our Amazon and marketplace business across the portfolio. This is a high-impact seat at the center of one of our fastest-moving channels. You’ll keep the President’s day running smoothly while getting close to the business itself — the meetings, the numbers, the partners, and the decisions.

For the right person, this role is built to grow. As you show strong judgment and business sense, you’ll take on more strategic work: driving cross-functional projects, owning operating rhythms, and acting as a true extension of the President. The goal is a clear path to Chief of Staff.

Responsibilities

Executive support

• Manage and protect the President’s calendar with intention, balancing internal priorities, brand teams, and external marketplace partners
• Serve as a trusted gatekeeper, managing communications and flagging what needs the President’s direct attention
• Coordinate travel, expenses, and logistics for meetings, partner visits, and industry events
• Interface with Amazon and marketplace partners, agencies, vendors, and internal stakeholders with professionalism and discretion

Business partnership

• Prepare the President for meetings with briefs, agendas, pre-reads, and the right materials at the right time
• Follow up after meetings with action items, owners, and deadlines, and drive them to completion without being asked
• Build and maintain the team’s operating rhythm: weekly business reviews, leadership syncs, and recurring reporting
• Pull together decks, recaps, and updates on marketplace performance across brands
• Track key initiatives and commitments across brand, sales, operations, and finance teams so nothing falls through the cracks
• Leverage AI tools to work smarter and faster across all responsibilities

Growth into Chief of Staff

• Over time, own special projects and cross-functional initiatives on the President’s behalf
• Represent the President in meetings and drive alignment across teams
• Help shape priorities, planning, and how the marketplaces organization operates as it scales

Requirements

• 5–7 years of experience supporting a senior executive in an EA, executive coordinator, or similar capacity
• Interest in growing into a more strategic, business-facing role
• Confident, decisive, and proactive; gets things done without being asked twice
• Strong business sense and comfort with numbers; able to build a clean deck and work in Excel
• Warm and personable with strong emotional intelligence; reads a room and adjusts accordingly
• Discreet by nature; handles sensitive business information with care
• Thrives in a fast-paced, ever-changing environment
• Proficient with AI tools, calendar management platforms, and standard office software
• Strong written and verbal communication skills
• Experience with Amazon, e-commerce, marketplaces, or consumer products is a plus
• Ability to work 4 days per week in our New York office