Executive Assistant

Clarity Recruiting; New York (NY); On-site; USD 60,000 - 65,000; Full time

Job summary

An established nonprofit institution seeks a dedicated Executive Administrative Assistant to provide top-notch administrative support. In this full-time role, you'll manage the Director's calendar, assist with correspondence, and ensure smooth operations within the office. The position offers opportunities for professional growth and the chance to be part of a meaningful mission. Located in the vibrant Upper East Side of Manhattan, this role requires a proactive and detail-oriented individual who can handle multiple tasks with ease. Enjoy a collaborative environment with catered lunches and the potential for long-term employment as you contribute to impactful projects.

Benefits

Catered lunch provided daily

Qualifications

• 2+ years of experience in an administrative capacity is required.
• Strong command of Microsoft Office and Google Suite is essential.

Responsibilities

• Provide high-level administrative support to the Director.
• Manage the Director’s calendar and appointments efficiently.
• Coordinate weekly staff meetings and take detailed notes.

Skills

Typing speed of 90+ WPM

Exceptional written and verbal communication skills

Self-motivated and proactive

Detail-oriented and organized

Ability to manage multiple projects

Education

BA/BS or equivalent degree

Tools

Microsoft Office (Word, Excel, PowerPoint)

Google Suite (Gmail, Google Calendar, Google Drive)

Zoom

WordPress

MailChimp

Job description

This range is provided by Clarity Recruiting. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60,000.00/yr - $65,000.00/yr

Our client, a religious nonprofit institution, is seeking an Executive Administrative Assistant. This person will provide the highest level of administrative support, including assisting with correspondence, calendar management, and other tasks as needed.

This role will be temp to perm, converting around the 2 month mark if it's a strong fit.

Rate: $22-27/hour, converting to $60-65k

This role is full-time and on-site in Manhattan (Upper East Side). Occasional evening or weekend work may be required. A catered lunch is provided daily.

Responsibilities include, but are not limited to:

• Provide day-to-day administrative support to the Director, with a strong focus on typing dictated professional and personal correspondence
• Manage and maintain the Director’s calendar and appointments
• Answer phone calls and serve as a point of contact for the Director internally and externally
• Organize and maintain paper and electronic files, including personal logins and sensitive account data
• Assist with organizing any personal paperwork/files and other personal projects as assigned
• Coordinate and confirm weekly staff meetings; attend and take detailed notes
• Make updates to internal and external communication touchpoints for the institution
• Manage employee vacation requests
• Liaise with various media outlets for advertising opportunities
• Assist with the submission of insurance files to an electronic portal
• Assist with and manage mass emails and communication schedules as needed
• Work cross-functionally to assist with event coordination and other projects

Required qualifications:

• Typing speed of 90+ WPM with 95% accuracy
• BA/BS or equivalent degree required
• At least 2 years of experience in an administrative capacity
• Strong command of software platforms including Zoom, Microsoft Office (Word, Excel, PowerPoint), Google Suite (Gmail, Google Calendar, Google Drive)
• Fluent in written and spoken English, with exceptional written and verbal communication skills
• Professional, friendly demeanor
• Self-motivated and proactive self-starter
• Capable of working independently as well as part of a team
• Strong judgment and high level of discretion with sensitive information
• Detail-oriented, organized, and able to anticipate needs
• Adaptable to quickly changing priorities
• Ability to manage multiple projects simultaneously from start to finish

Preferred qualifications:

• 2+ years experience supporting a senior executive
• Working knowledge of WordPress and MailChimp platforms
• Knowledge of Judaism is a plus

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative
• Industries
• Religious Institutions