Executive Assistant

Staffingine LLC; New York (NY); On-site; USD 110,000 - 170,000; Full time

Benefits offered by this job

On-site in NYC

Two locations

Job summary

Staffingine LLC in New York, NY is seeking an experienced Executive Assistant to support the Managing Partner on-site in the Financial District. This is a full-time role requiring 7+ years of dedicated EA experience and a proactive, tech-forward mindset.

You will manage the inbox, coordinate travel and logistics, handle personal and business tasks, and maintain strict confidentiality while ensuring smooth daily operations across two firm locations.

Qualifications

• 7+ years of dedicated EA experience supporting senior executives.
• Must be onsite five days a week in the Financial District, NYC.
• Strong ability to manage confidential information.
• Excellent organizational and multitasking skills.

Responsibilities

• Manage Managing Partner's inbox, triage, prioritize, and draft correspondence.
• Coordinate travel itineraries, bookings, and related logistics.
• Provide personal assistance and coordinate gifts.
• Support financial management, including personal and business expense management.
• Liaise with outside personal and professional service providers.
• Maintain strict confidentiality regarding personal and financial matters.
• Remain responsive outside of standard on-site hours.
• Retrieve lunch orders from the building's ground floor daily.
• Coordinate outgoing/incoming packages and deliveries.
• Manage day-to-day office tasks and errands across two locations.
• Order and maintain office supplies and groceries.

Skills

Executive support

Personal assistant duties

Tech-enabled

Asana

AI tools

Workflow automation

Tools

Asana

AI tools

Workflow automation

Job description

Job Title: Executive Assistant
Job Location: New York, NY
Job Type: Full-Time

Job Description:

7+ years of dedicated Executive Assistant experience supporting senior executives or partners

Demonstrated comfort and enthusiasm for personal assistant work (not just professional support)

Tech-forward mindset - experience using tools beyond Microsoft Suite (e.g., Asana, AI tools, workflow automation) to solve problems creatively

Must be on-site 5 days a week in the Financial District, NYC office

Collaborative, fun, and personable energy - someone who genuinely loves the EA career path and wants to grow with the firm long-term

Role responsibilities

Manage the Managing Partner's inbox, including triaging, prioritizing, and drafting correspondence as needed

Coordinate all aspects of business and personal travel, including itineraries, bookings, and related logistics

Provide personal assistance and support with a range of day-to-day matters, including the selection and coordination of gifts

Support financial management, including personal and business expense management

Serve as a liaison with the Managing Partner's outside personal and professional service providers as needed

Maintain strict confidentiality regarding all personal and financial matters

Remain reasonably responsive and available to the Managing Partner outside of standard on-site hours

Retrieve lunch orders from the building's ground floor on a daily basis

Receive and coordinate outgoing and incoming packages and deliveries

Manage day-to-day office tasks and errands to ensure smooth daily operations

Order and maintain office supplies and groceries across the firm's two office locations