Executive Assistant

Confidential; New York (NY); On-site; USD 90,000 - 125,000; Full time

Job summary

A growing organization is seeking a highly capable Executive Assistant to support multiple executives. This role blends strategic support with day-to-day execution, ideal for someone passionate about excellence. Responsibilities include managing schedules, coordinating logistics, and maintaining confidential documents. The position requires strong project ownership skills and emotional intelligence, with a focus on facilitating smooth operations for executives.

Benefits

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Disability insurance

Qualifications

• 2–4+ years of relevant experience in executive-level support.
• Confident, resourceful, and capable of managing ambiguity.

Responsibilities

• Manage high-volume scheduling and prioritize competing demands.
• Oversee and maintain executive expense reports.
• Organize and manage domestic and international travel arrangements.

Skills

Project Ownership

Emotional Intelligence

Communication

Tech-Savvy

Tools

Slack

G-Suite

Zoom

Job description

This range is provided by Confidential. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$90,000.00/yr - $125,000.00/yr

Additional compensation types

Annual Bonus and Stock options

We are looking for a highly capable Executive Assistant to support multiple executives within a growing, fast-paced organization. This is a trusted role that blends strategic support with day-to-day execution — perfect for someone who thrives behind the scenes, is passionate about excellence, and wants to play a vital part in helping leaders operate at their best. This role is 5 days onsite.

Key Responsibilities:

• Manage high-volume scheduling, prioritize competing demands, and coordinate logistics with minimal guidance
• Serve as a gatekeeper and key point of contact for internal and external communications
• Anticipate scheduling conflicts, project needs, and executive preferences to streamline operations proactively
• Maintain and organize sensitive documents, inboxes, reports, and files with confidentiality and care
• Provide high-touch support for meetings, calls, and confidential briefings
• Oversee and maintain executive expense reports, ensuring accuracy, policy compliance, and timely submission. Reconcile and track all expenses to provide clear and organized reporting for reimbursement.
• Organize and manage domestic and international travel arrangements, ensuring cost-efficiency, comfort, and alignment with executives' preferences. Proactively handle all details for flights, accommodations, ground transportation, and itineraries.
• Draft, proofread, and edit executive-level communications and documents with precision
• Support strategic ad-hoc projects and initiatives
• Collaborate with other EAs or business partners to ensure seamless coverage and alignment

What We’re Looking for:

• 2–4+ years of relevant experience, including executive-level support in a fast-paced, professional setting
• Strong project ownership skills — someone who sees tasks through from start to finish with high accountability
• Confident, resourceful, and capable of managing ambiguity with calm and clarity
• Professional presence with strong judgment, especially when dealing with sensitive topics or senior stakeholders
• Natural relationship builder with high emotional intelligence and communication savvy
• Ability to stay five steps ahead — you don’t just react, you anticipate
• Tech-savvy and quick to learn tools and platforms (e.g., Slack, G-Suite, Zoom, etc.)
• A team player who can work independently and also contribute to a supportive, driven workplace culture
• Comfortable with occasional off-hours responsiveness when needed

The compensation range for this position is between $90k-125k on a base.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Software Development

Referrals increase your chances of interviewing at Confidential by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Disability insurance

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