Executive Assistant

Joss Search; New York (NY); On-site; USD 120,000 - 140,000; Full time

Benefits offered by this job

Annual bonus

401(k) with profit sharing

Maternity leave (six months)

Family leave

Job summary

Joss Search is seeking an experienced Executive Assistant & Office Manager to support senior investment leaders in our New York office. You will act as the operational hub, combining executive support with office management, workplace experience, events, and vendor liaison.

You will partner with leadership and contribute to a positive, collaborative office culture. As the sole administrative professional in the NY office, you will manage calendars, travel logistics, onboarding, and

Qualifications

• 7+ years of EA/Office Manager experience
• Experience supporting senior executives or C-suite
• Strong calendar management and scheduling experience
• Experience coordinating domestic and international travel
• Prior office management or facilities experience
• Financial services or related industry experience preferred

Responsibilities

• Provide high-level executive support to senior leaders and investment professionals
• Manage complex calendars and schedule across time zones
• Coordinate domestic and international travel with detailed itineraries
• Oversee day-to-day office operations and facilities management
• Serve as primary contact for vendors and building management
• Manage visitor experience and front-of-house responsibilities
• Support onboarding and employee experience initiatives
• Plan and coordinate team events and culture-building activities
• Process invoices, purchase orders and admin expenses
• Manage office supplies and workplace resources
• Collaborate with colleagues across global offices

Skills

Executive support

Calendar management

Travel coordination

Office management

Vendor management

Employee engagement

Communication

Independent work

Team collaboration

Attention to detail

Tools

Microsoft Office

Job description

Our client is a highly respected global investment firm with a collaborative, low-ego culture and a strong focus on long-term growth. With a close-knit New York office and an international footprint, the firm is known for its exceptional employee retention, supportive leadership team, and commitment to creating a positive and engaging workplace. This is an opportunity to join a stable and growing organization where you'll play a highly visible role supporting senior leadership and helping drive the overall office experience.

THE ROLE

This Executive Assistant & Office Manager role will provide high-level support to senior investment and business leaders while serving as the operational hub of the New York office. The position combines executive support, office management, workplace experience, event coordination, vendor management, and employee engagement responsibilities. As the sole administrative professional in the office, this individual will be a trusted partner to leadership and a key contributor to office culture.

RESPONSIBILITIES

• Provide high-level executive support to senior leaders and investment professionals
• Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders and time zones
• Coordinate domestic and international travel, including detailed itineraries and logistics
• Oversee day-to-day office operations and facilities management
• Serve as the primary point of contact for vendors, service providers, and building management
• Manage visitor experience and front-of-house responsibilities
• Support onboarding and employee experience initiatives
• Plan and coordinate team events, office gatherings, and culture-building activities
• Process invoices, purchase orders, and administrative operational expenses
• Manage office supplies, inventory, and workplace resources
• Partner with colleagues across global offices to ensure seamless coordination
• Act as a trusted resource for employees and help foster a positive office environment

THE CANDIDATE

• 7+ years of Executive Assistant and/or Office Manager experience
• Experience supporting senior executives, partners, or C-suite leaders
• Strong calendar management and complex scheduling experience
• Experience coordinating domestic and international travel
• Prior office management, workplace, or facilities experience
• Financial services, investment management, private equity, asset management, infrastructure, or professional services experience preferred
• Ability to manage multiple priorities in a fast-paced environment
• Strong judgment, discretion, and professionalism
• Excellent communication and relationship-building skills
• Proactive, resourceful, and comfortable working independently
• Advanced Microsoft Office skills and exceptional attention to detail
• A collaborative, team-oriented mindset with a passion for creating a great workplace experience

COMP & BENEFITS

• Base salary up to $140,000
• Annual bonus
• 401(k) with profit sharing
• Six months paid maternity leave
• Additional family and personal leave benefits
• Two-week office closure during the holidaysStrong employee retention and long-term career growth opportunities
• Collaborative, people-first culture with highly approachable leadership

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together