Executive Assistant

AdsWizz; New York (NY); On-site; USD 72,000 - 105,000; Full time

Job summary

An established industry player in audio entertainment seeks a dedicated Executive Assistant to support its Senior Vice President and other executives. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The ideal candidate will thrive in a collaborative atmosphere, ensuring smooth operations through effective communication and proactive problem-solving. Join a dynamic team that values professionalism and creativity, contributing to a vision that shapes the future of audio entertainment.

Qualifications

• 5+ years in executive support, preferably in Product or Advertising.
• Strong organizational and planning skills with attention to detail.
• Ability to handle confidential material and work efficiently.

Responsibilities

• Provide administrative support to executives, including calendar management.
• Coordinate travel arrangements and prepare meeting materials.
• Manage confidential information and assist with project organization.

Skills

Organizational Skills

Communication Skills

Problem Solving

Calendar Management

Presentation Skills

Confidentiality

Proactive Thinking

Multi-tasking

Tools

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Google Docs

Salesforce

Job description

Who We Are:

SiriusXM and its brands (Pandora, SiriusXM Media, AdsWizz, Simplecast, and SiriusXM Connect) are leading a new era of audio entertainment and services by delivering the most compelling subscription and ad-supported audio entertainment experience for listeners -- in the car, at home, and anywhere on the go with connected devices. Our vision is to shape the future of audio, where everyone can be effortlessly connected to the voices, stories and music they love wherever they are. This is the place where a diverse group of emerging talent and legends alike come to share authentic and purposeful songs, stories, sounds and insights through some of the best programming and technology in the world. Our critically-acclaimed, industry-leading audio entertainment encompasses music, sports, comedy, news, talk, live events, and podcasting. No matter their individual role, each of our employees plays a vital part in bringing SiriusXM’s vision to life every day.

SiriusXMis the leading audio entertainment company in North America, and the premier programmer and platform for subscription and digital advertising-supported audio products. SiriusXM’s platforms collectively reach approximately 150 million listeners, the largest digital audio audience across paid and free tiers in North America, and deliver music, sports, talk, news, comedy, entertainment and podcasts. Pandora, a subsidiary of SiriusXM, is the largest ad-supported audio entertainment streaming service in the U.S. SiriusXM's subsidiaries Simplecast and AdsWizz make it a leader in podcast hosting, production, distribution, analytics and monetization. The Company’s advertising sales organization, which operates as SiriusXM Media, leverages its scale, cross-platform sales organization and ad tech capabilities to deliver results for audio creators and advertisers. SiriusXM, through Sirius XM Canada Holdings, Inc., also offers satellite radio and audio entertainment in Canada. In addition to its audio entertainment businesses, SiriusXM offers connected vehicle services to automakers.

How you’ll make an impact:

The Executive Assistant will provide administrative support to the Senior Vice President, Chief Advertising Product Officer and other executives. You will be organized, detail-oriented, flexible, creative, serious, committed, and passionate about your work. You are a team player, pleasant, and prepared to do whatever is required with a professional disposition. Confidentiality and discretion are key. You must be extremely professional and possess great communication skills, working well with all levels of company staff.

What you’ll do:

• Act as first point of contact for the executives and senior leadership and assist in the following: schedule meetings, organize projects, provide administrative support to the organization's management team
• Heavy calendar management
• Produce, edit or refine presentations in Power Point and Google Slide as directed
• Perform administrative duties and functions requiring confidentiality, initiative, and sound decision-making
• Plan, schedule and coordinate departmental meetings, visitors, retreats and other events
• Create and distribute organization updates and other information as needed
• Coordinate travel arrangements for executives and staff, as needed and process expense reports
• Prepare agendas, set up meeting rooms, coordinate with speakers, take and type notes, order/pick up/layout refreshments, etc
• Additional duties as assigned

What you’ll need:

• 5+ or more years relevant experience in an executive support role, with prior Product, Engineering, or Advertising leadership support preferred
• Prioritizes tasks and meets deadlines with minimal supervision and strong problem solving skills
• Ability to create and organize presentations and reporting for Executive audience
• Excellent organizational and planning skills with attention to detail
• Think ahead, minimizing potential problems; Proactive in identifying areas to improve
• Effective verbal and written communication skills
• Communicates with respect and adjusts communication to level of audience
• Communicates openly, directly, and professionally
• Ability to handle highly confidential and technical material
• Ability to work efficiently and handle multiple projects and tasks concurrently, in a fast paced environment
• Proficient Mac or PC skills to include Microsoft applications (Outlook, Excel, PowerPoint and Word)
• Takes initiative to learn new systems and stay current in area of expertise
• Experience in companies with 1000-10000 employees preferred
• Experience using Cloud-based systems (Google Docs, Box, Salesforce...) preferred
• Some experience with International travel and or logistics

At SiriusXM, we carefully consider a wide range of factors when determining compensation, including your background and experience. These considerations can cause your compensation to vary. We expect the base salary for this position to be in the range of $72,800 to $105,000 and will depend on your skills, qualifications, and experience. Additionally, this role might be eligible for discretionary short-term and long-term incentives. We encourage all interested candidates to apply.

Our goal at SiriusXM is to provide and maintain a work environment that fosters mutual respect, professionalism and cooperation. SiriusXM is an equal opportunity employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, national origin, ancestry, alienage or citizenship status, age, disability or handicap, sex, gender identity, marital status, familial status, veteran status, sexual orientation or any other characteristic protected by applicable federal, state or local laws.

The requirements and duties described above may be modified or waived by the Company in its sole discretion without notice.

R-2025-04-63