Executive Assistant

Compunnel Inc.; New York (NY); On-site; USD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a Senior Delivery Manager to provide high-level administrative support in a dynamic office environment. This role requires a proactive and resourceful individual capable of managing multiple tasks while maintaining confidentiality and professionalism. You will be at the forefront of executive support, handling everything from scheduling meetings to preparing essential reports. If you thrive in a fast-paced setting and have a knack for building relationships within a matrixed organization, this opportunity is perfect for you. Join a team that values initiative and sound decision-making, and make a significant impact in the administrative and finance functions.

Qualifications

• 3+ years in an Executive or Administrative Assistant role.
• Experience in calendar management and multi-tasking in fast-paced environments.

Responsibilities

• Provide high-level administrative support and manage executive schedules.
• Handle information requests and prepare reports with confidentiality.

Skills

Multi-tasking

Calendar Management

Interpersonal Skills

Problem-solving

Confidentiality

Education

High School Diploma or GED

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

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Senior Delivery Manager @Compunnel Inc. | MBA, Recruitment SME (Internal Unit Lead - Direct Accounts Project Delivery)

Description:

Role is 5 days a week in office. There is no opportunity for remote working.

The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.

Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.

Qualifications

• Minimum of 3 years of experience in an Executive or Administrative Assistant role
• High school diploma or GED is required; Bachelor's degree preferred
• Being able to multi-task in a fast-paced environment
• Experience in calendar management
• Adaptable team player
• Good problem-solving ability
• Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
• Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
• Effective interpersonal skills and excellent telephone etiquette
• Tact and good judgment in confidential situations and proven experience interacting with senior management

Seniority level

• Associate

Employment type

• Contract

Job function

• Administrative and Finance

Industries

• Investment Banking, Executive Offices, and Financial Services