Executive Assistant

Adams Street Partners; New York (NY); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Health insurance

401(k) with employer match

Paid parental leave

Paid time off

Job summary

Adams Street Partners, a global private markets investment manager, is seeking an Executive Assistant to provide direct support to senior leadership in the New York office. The role requires a minimum of four scheduled in-office days per week and involves extensive calendar management, travel planning, expense processing, and CRM/data handling.

You will work in a fast-paced, collaborative environment with a focus on operational efficiency and client coordination, supporting leaders across

Qualifications

• 8–10 years of executive administrative support to senior executives in a financial services environment.
• Prior experience supporting senior level sales or investor relations professionals with high travel volume.
• Experience managing calendars, coordinating meetings, and arranging high US and international travel.
• Demonstrated team-player, independent thinker and self-starter with discretion.
• Professional presence with strong customer service orientation and effective communication.
• Respect for confidential information and a mature approach to discretion.
• Time management: multi-tasking, meeting deadlines, balancing priorities.
• Proficiency in Office 365 and CRM or expense tools such as Concur.

Responsibilities

• Calendar management across multiple time zones and across the global team.
• Travel planning including domestic and international arrangements.
• Prepare, review, and submit accurate expense reports.
• Coordinate meetings and travel with internal and external assistants.
• Enter and manage data in the CRM system.
• On-site meeting support and preparation of client materials.
• Provide back-up support to other administrative professionals.
• General office support and effective handling of communications.

Skills

Calendar management

Travel planning

Expense reports

CRM data entry

Office 365

Tools

Concur

CRM

Office 365

Job description

Adams Street Partners ("Adams Street") is a global private markets investment manager that has nearly $76 billion* in assets under management. The firm is 100% employee-owned, which fosters a positive and unique culture of collaboration, intellectual rigor, integrity, and a commitment to professional development. For the eighth year in a row, Adams Street was named one of Pension & Investments’ Best Places to Work in Money Management in 2025.

Employees operate as a single global team, integrating the expertise of the firm’s investment professionals across five strategies: primary investments, secondary investments, growth equity, private credit, and co-investments. Adams Street is considered a private markets pioneer and was inducted into the Private Equity Hall of Fame in 2000.

The firm was founded more than 50 years ago, and clients include leading public and corporate pension plans, foundations, endowments, insurance companies, registered investment advisors, and high net worth individuals worldwide.

Adams Street has offices in Abu Dhabi, Austin, Beijing, Boston, Chicago, Hong Kong, London, Munich, Menlo Park, New York, Seoul, Singapore, Sydney, Tokyo and Toronto.

• As of June 30, 2026. Adams Street Partners’ methodology to calculate Assets Under Management (AUM) is based on fund net asset value (NAV), plus unfunded commitments, plus leverage, but excluding the effect of subscription lines of credit. The prior AUM methodology was based on investor commitments minus commitments to fully liquidated underlying partnerships. Such change in methodology was effective July 2026; however, for periods shown prior to December 31, 2025, Adams Street continues to use the previous methodology. This updated methodology more closely aligns with (i) the amount of assets managed on behalf of investors and (ii) the amount of capital available to make direct and/or partnership investments. Amounts stated by investment advisers in regulatory filings (“regulatory AUM”) have a prescribed methodology, which may, in some circumstances, differ from the methodology such adviser uses for other purposes, including marketing efforts. Additional information is available upon request.

Executive Assistant Role

Adams Street Partners is actively seeking an experienced Executive Assistant to provide direct support to senior leadership in the New York office. This role is instrumental in ensuring operational efficiency and seamless coordination within a collaborative, fast-paced environment. This position requires a minimum of four scheduled in-office days per week.

Specifically, the individual will be involved with and responsible for:

Responsibilities

• Calendar Management: Extensive calendar management and logistical coordination, working across multiple time zones on a global level.
• Travel Planning: Arranging domestic and international travel, including hotel accommodations, ground transportation, restaurant reservations, visas, and any other logistics.
• Expense Management: Preparing, reviewing, and submitting accurate expense reports on behalf of assigned team members, ensuring timely reconciliation of expenses in accordance with company policies.
• Cross-Functional Coordination/Support: Coordinating meetings and travel with other assistants both internally and externally to ensure continuity.
• Data Management: Entering and managing data/activity in CRM platform.
• On-Site Meeting Coordination/Support: Anticipating and gathering relevant meeting and conference materials, including generating client-sensitive correspondence, and proofreading and formatting presentations/documents according to company guidelines prior to distribution. Meeting and greeting clients/visitors in accordance with Adams Street’s expectations.
• Back-up EA Support: Providing back-up as needed to other Adams Street Partners administrative professionals.
• Other Support Responsibilities:
  • Printing, scanning and electronic file management.
  • Managing and prioritizing various correspondence, phone calls, emails, etc. and relaying messages, including any appropriate follow-up.
  • General office support functions as required by team/firm.
  • Consistently demonstrating a willingness and interest to identify new opportunities to provide support to the office and team members and take on additional projects as requested.

Required Skills

We are requiring a service-oriented demeanor, strong organizational and multi-tasking skills, business acumen and the ability to work in a team environment. We are seeking candidates who view the Executive Assistant role as a long-term career path. Candidates must have demonstrated experience in the above listed duties (in a financial services environment) but also possess:

• 8-10 years of experience providing executive administrative support to senior executives; prior experience working in an investment management or financial services environment is required.
• Prior experience supporting senior level sales or investor relations professionals with high travel volume strongly preferred.
• Prior experience working in a fast-paced environment managing multiple tasks and deliverables, including managing calendars, coordinating meetings, and arranging a high volume of US and International travel.
• Demonstrated team-player, independent thinker and self-starter with the ability to work independently within a team context.
• A professional presence with an exemplary customer service orientation and effective communication style.
• Respect for confidential information and a mature approach to all matters of discretion.
• Time management skills: ability to multi-task, meet deadlines, and balance priorities.
• Technical proficiency in Office 365 and prior database experience, CRM platform experience, Concur or like expense software.

We offer a competitive U.S. benefits package designed to support health, financial security, and work-life balance. Highlights include medical, dental, and vision coverage; a 401(k) with immediate vesting and employer match; profit sharing; flexible spending accounts (FSA); and paid parental leave, including adoption. Employees also receive generous paid time off, commuter benefits, employer-paid short- and long-term disability and life insurance, and access to additional voluntary benefits.

NYC Pay Range

$100,000—$120,000 USD