Executive Assistant

TurnPoint Search Group; New York (NY); On-site; USD 75,000 - 125,000; Full time

Job summary

An established industry player is seeking a highly organized Executive Assistant to support C-suite members. This role demands exceptional communication skills and multitasking abilities in a fast-paced environment. Responsibilities include managing executives' calendars, preparing meeting materials, and ensuring smooth office operations. The ideal candidate will have proven experience supporting senior executives and proficiency in MS Office. This is a fantastic opportunity to join a dynamic team and make a significant impact in a supportive role.

Qualifications

• Proven experience supporting senior executives as an executive assistant.
• Exceptional attention to detail and problem-solving skills.

Responsibilities

• Coordinate and maintain executives' calendars and schedule appointments.
• Prepare meeting agendas and take minutes during meetings.
• Act as the first point of contact for clients and visitors.

Skills

MS Office (Excel, Word, Outlook)

Time Management

Communication Skills

Organizational Skills

Attention to Detail

Problem-Solving Skills

Education

Experience as an Executive Assistant

Job description

TurnPoint Search is partnering with a global insurance firm to hire a highly organized and detail-oriented Executive Assistant to support members of the C-suite. This position requires excellent communication skills and the ability to multitask in a fast-paced environment. Responsibilities will include but are not limited to:

• Coordinating and maintaining executives’ calendars, scheduling appointments, and arranging meetings.
• Answering and directing phone calls, emails, and other forms of communication.
• Preparing meeting agendas, taking minutes, and ensuring follow-up on action items.
• Acting as the first point of contact for clients and visitors, providing a friendly and professional experience.
• Accurately entering and updating information in databases and spreadsheets.
• Assisting in the preparation of regularly scheduled reports and presentations.
• Supporting various administrative projects and tasks as assigned by management.
• Assisting with a variety of office management responsibilities as needed.

Requirements:

• Proven experience as an executive assistant, ideally supporting senior executives.
• Proficiency in MS Office (MS Excel, MS Word, and MS Outlook).
• Excellent time management skills and the ability to prioritize work.
• Exceptional attention to detail and problem-solving skills.
• Strong organizational skills with the ability to multitask.
• Excellent written and verbal communication skills.

Position pays a base salary range of $75,000 - $125,000 per year, commensurate with experience and skill level. There is also the potential for a discretionary bonus.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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