Executive Assistant

The Real Deal; New York (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

The Real Deal is seeking a driven Personal Executive Assistant to support our Founder and Publisher in New York. This in-office role manages a high-profile schedule, coordinates complex calendars, travel, and communications.

You will liaise with accountants and service providers, oversee contracts, and ensure priorities are organized across business, academic, and personal tasks. Ideal candidates have 3+ years of relevant experience, exceptional organization, discretion, and comfort with modern

Qualifications

• In-office position; must live within one hour of the New York City area.
• 3+ years of professional experience in a similar capacity.
• Excellent organizational skills and strong attention to detail.
• Proficient written and verbal communication with stakeholders.
• High level of discretion handling sensitive personal and business matters.
• Strong digital proficiency and comfort with productivity and communication tools.

Responsibilities

• Manage and prioritize multiple calendars, ensuring responsibilities scheduled appropriately.
• Coordinate domestic and international travel, including detailed itineraries and transfer logistics.
• Serve as primary point of contact for internal and external communications, manage inbox, invites, and approvals.
• Coordinate with accountants, advisors, and professional service providers on matters such as tax documentation and financial coordination.
• Liaise with external parties and oversee administrative matters, including tracking incoming and outgoing packages and gifts.
• Maintain oversight of contracts and critical documentation, ensuring timely review, organization, and approval processes.

Skills

Calendar management

Travel coordination

Communications

Discretion

Digital tools

Job description

ThisPositionrequiresapresenceinNewYork

The Real Deal is seeking a driven Personal Executive Assistant to support our Founder and Publisher.

This role spans his business, academic, and personal responsibilities and serves as the central command ensuring priorities are organized, communication flows between different departments and to remind him to take an umbrella if it’s going to rain later.

What You’ll Do:

• Manageandprioritizemultiplecalendars,ensuringallresponsibilitiesscheduledappropriately.
• Coordinatedomesticandinternationaltravel,includingdetaileditinerariesandtransferlogistics.
• Serveastheprimarypointofcontactforinternalandexternalcommunications,manageinbox,invites,andapprovals.
• Coordinatewithaccountants,advisors,andprofessionalserviceprovidersonmatterssuchastaxdocumentationandfinancialcoordination.
• Liaisewithexternalpartiesandoverseeadministrativematters,includingtrackingincomingandoutgoingpackagesandgifts.
• Maintainoversightofcontractsandcriticaldocumentation,ensuringtimelyreview,organization,andapprovalprocesses.

What You Bring:

• Inofficeposition,mustlivewithinonehouroftheNewYorkCityarea.
• 3+ years of professional experience in a similar capacity
• Exceptionalorganizationalabilityandstrongattentiontodetail.
• Proficientwrittenandverbalcommunicationskillswiththeabilitytointeractprofessionallywithawiderangeofstakeholders.
• Highlevelofdiscretionwhenhandlingsensitivepersonalandbusinessmatters.
• Strongdigitalproficiencyandcomfortmanagingmodernproductivityandcommunicationtools.

This role is ideal for someone who thrives in a fast-moving environment, enjoys solving problems, and wants a front-row seat inside the world of media.

The right candidate will become a trusted extension of the publisher’s office, representing him professionally while helping keep a complex and high-profile schedule running smoothly.

$65,000 - $75,000 a year

Who We Are:

The Real Deal is the largest real-estate news outlet in the US, reaching millions of professionals daily through our media channels. We have received 60+ awards for editorial excellence over the past six years, including the General Excellence award from the Society of Business Writers and Editors.

Quantcast rates us among the 300-most visited sites in the US and the website with the wealthiest audience and one of the most educated.

As a publication, The Real Deal is to real estate what Variety is to entertainment or what Politico is to Beltway politics – a plugged-in news outlet that is read by the entire industry.

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We partner with our employees to support diversity and inclusion in the workplace and through higher education programs supporting rising journalists.