Executive Assistant

Pocketbook Agency; New York (NY); Hybrid; USD 100,000 - 140,000; Full time

Job summary

A dynamic role for an Executive Assistant at a leading company, supporting the Founder/CEO in Miami. Ideal candidates thrive in fast-paced environments and possess strong organizational skills. Responsibilities include managing schedules, facilitating communication, and maintaining professionalism. A competitive salary of $100,000 – $140,000 is offered, with flexible options for standout candidates.

Qualifications

• Minimum 5 years of Executive Assistant experience in C-suite support.
• Exceptional organization and communication skills.
• Strong tech skills required.

Responsibilities

• Manage and optimize the CEO’s calendar and travel.
• Serve as a liaison between the CEO and stakeholders.
• Assist with written communications and document editing.

Skills

Organization

Communication

Tech Skills

Proactivity

Tools

Google Workspace

Project Management Tools

Job description

JRN: 2027

*This role is based in Miami, FL and would require relocation

We are seeking a highly organized and adaptable Executive Assistant to support a Founder/CEO in Miami, FL. This role is ideal for someone who thrives in fast-paced, entrepreneurial environments and has experience supporting high-profile individuals in both professional and personal capacities. You’ll be the CEO’s strategic right hand—managing schedules, coordinating across departments, assisting with content capture, and handling day-to-day tasks that keep operations running smoothly. Discretion, reliability, and strong communication skills are a must.

Requirements:

• Minimum 5 years of Executive Assistant experience supporting a C-suite executive or high-profile figure (CPG or private equity experience strongly preferred)
• Exceptional organization, prioritization, and communication skills
• Proactive and resourceful, with the ability to anticipate needs
• Strong tech skills (Google Workspace, project management tools, etc.)
• Comfortable with light social media support/content creation
• Ability to maintain strict confidentiality and professionalism
• Reliable transportation and ability to commute within 10-30 minutes of Miami Beach
• Open to occasional domestic travel
• Fluency is Spanish is a bonus, but not required
• Experience managing household staff or additional assistants a plus

Responsibilities:

• Manage and optimize the CEO’s calendar, meetings, and travel
• Serve as a liaison between the CEO and internal/external stakeholders
• Assist with written communications, meeting prep, and document editing
• Capture content and materials for social media (as requested)
• Track ongoing tasks, deadlines, and priorities across departments
• Lead or support cross-functional projects and initiatives
• Coordinate logistics for meetings, travel, and events
• Maintain records, files, and reference materials
• Conduct research and compile information for strategic initiatives
• Manage or coordinate with household staff or other support personnel
• Provide general assistance with wellness-related or lifestyle requests

Schedule:

Monday – Friday, 9:00 AM – 6:00 PM EST

Must be based in Miami and available to work from Miami Beach as needed

Some flexibility outside regular hours may be required

Compensation:

$100,000 – $140,000, depending on experience

(Additional flexibility may be considered for standout candidates)

Location:

Remote with regular on-site support in Miami Beach, FL - no relocation assistance

(Must reside in Miami and be open to occasional travel)