Executive Assistant

SharkNinja; Needham (MA); In loco; USD 90.000 - 115.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health insurance

Retirement plans

Paid time off

Employee stock purchase options

Wellness programs

Product discounts

Descrizione del lavoro

SharkNinja is a global product design and technology company headquartered in Needham, MA. We are seeking an Executive Assistant to partner with the Engineering Team and SVP leaders, coordinating calendars, travel, meetings, and special projects.

You will support travel, expense management, vendor coordination, and office organization, with after-hours availability for urgent requests. Strong MS Office skills and professional communication are essential.

Competenze

• Bachelor's Degree or at least 5 years of Executive Assistant work experience.
• Self-confident, diplomatic, and able to anticipate/handle unexpected situations.
• Comfortable with deadline pressures, managing multiple demands for critical deliverables and not afraid to interrupt meetings to get time sensitive information or keep Executives on track.
• Strong attention to detail and accuracy/integrity of data required.
• Able to set priorities and juggle several tasks within a fast-paced, deadline driven environment with a positive attitude.
• Excellent verbal and written communication skills.
• Excellent interpersonal and organizational skills.
• Advanced proficiency in Microsoft Office Applications; specifically PowerPoint, Word and Excel.
• Able to anticipate and/or identify and resolve problems in a timely manner including on nights and weekends.
• Able to work in a team environment and occasionally work a flexible schedule.

Mansioni

• Be a trusted business partner to SVP level leaders and their VP teams.
• Serve as a liaison to others, both within and outside the department and/or company.
• Point of contact for visiting associates from our global locations; assist with travel, meeting arrangement, catering, product samples, room needs, etc.
• Point of contact for vendor visits, assist with their needs, meetings, catering, product samples, room needs.
• Time management: Manage multiple, complex and hectic day to day calendars with competing priorities ensuring the executives time and focus is on critical product and strategic matters.
• Collaborate closely with the Executive Assistant team to synchronize and schedule executive-level priority meetings, product executive debriefs and reviews, team and cross-functional project meetings. Maintain and re-balance cadence of all meetings.
• Carry out special projects and assignments from coordination and planning to execution.
• Prepare/manage the following: Concur expense report review and approval, presentations, announcements, team requests, Coupa PO creation/completion.
• Travel management: domestic and international travel. This includes travel visas, car service arrangements, hotel accommodations, meal/restaurant reservations, meeting logistics/agenda preparations as well as working with our global team to make any arrangements needed when they arrive.
• Order lunches through caterers/local vendors and plan other meeting details.
• Assist HR, Facilities and IT with new hire requests and seating plans.
• Assist with office organization.
• Be cognizant of hours for our overseas locations with regards to planning/coordination/requests.
• Be available after hours and for last minute requests.

Conoscenze

Executive support

Calendar management

Travel coordination

Communication skills

Attention to detail

Formazione

Bachelor's Degree

Strumenti

PowerPoint

Word

Excel

Descrizione del lavoro

SharkNinjais a global product design and technology company, with a diversified portfolio of 5-star rated lifestyle solutions that positively impact people's lives in homes around the world. Powered by two trusted, global brands, Shark and Ninja, the company has a proventrack record of bringing disruptive innovation to market and developing one consumer product after another has allowed SharkNinja to enter multiple product categories, driving significant growth and market share gains. Headquartered in Needham, Massachusetts with more than4,100 associates, the company’s products are sold at key retailers, online and offline, and through distributors around the world.

At SharkNinja, we're building an AI-native culture. We're not waiting for the future; we're creating it. Our people are expected to experiment boldly, adopt new tools, and continuously raise what's possible to create meaningful impact for our consumers. If you believe the best way to do your job hasn't been invented yet, you'll fit right in.

The Executive Assistant is an administrative business partner to the Engineering Team.

Duties and Responsibilities

• Be a trusted business partner to SVP level leaders and their VP teams.
• Serve as a liaison to others, both within and outside the department and/or company.
  • Point of contact for any visiting associates from our global locations. Assist with travel, meeting arrangement, catering, product samples, room needs, etc.
  • Point of contact for vendor visits, assist with their needs, meetings, catering, product samples, room needs.
• Time management: Manage multiple, complex and hectic day to day calendars with competing priorities ensuring the executives time and focus is on critical product and strategic matters. Be flexible as we are asked to handle urgent scheduling requests for the business almost daily.
• Collaborate closely with the Executive Assistant team to synchronize and schedule executive-level priority meetings, product executive debriefs and reviews, team and cross-functional project meetings. Maintain and re-balance cadence of all meetings.
• Carry out special projects and assignments from coordination and planning to execution.
• Prepare/manage the following: Concur expense report review and approval, presentations, announcements, team requests, Coupa PO creation/completion.
• Travel management: Recognize the importance of accuracy when planning and arranging domestic and international travel. This includes travel visas, car service arrangements, hotel accommodations, meal/restaurant reservations, meeting logistics/agenda preparations as well as working with our global team to make any arrangements needed when they arrive. Execute changes along the way ie: flight changes, cancelations etc.
• Order lunches through caterers/local vendors and plan other meeting details.
• Assist HR, Facilities and IT with new hire requests and seating plans.
• Assist with office organization.
• Be cognizant of hours for our overseas locations with regards to planning/coordination/requests.
• Be available after hours and for last minute requests.

Qualifications

• Bachelor's Degree or at least 5 years of Executive Assistant work experience.
• Must be self-confident, diplomatic, and able to anticipate/handle unexpected situations. Comfortable with deadline pressures, managing multiple demands for critical deliverables and not afraid to interrupt meetings to get time sensitive information or keep Executives on track.
• Strong attention to detail and accuracy/integrity of data required.
• Must be able to set priorities and juggle several tasks within a fast-paced, deadline driven environment with a positive attitude.
• A highly motivated and self-directed individual with excellent verbal and written communication skills.
• Must have excellent interpersonal and organizational skills.
• Advanced proficiency in Microsoft Office Applications; specifically PowerPoint, Word and Excel.
• Able to anticipate and/or identify and resolve problems in a timely manner including on nights and weekends.
• Excellent judgement and ability to handle confidential and delicate matters.
• Able to work in a team environment and occasionally work a flexible schedule.

Salary and Other Compensation

The annual salary range for this position is displayed below. Factors which may affect starting pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.

Pay Range

$90,000 - $115,000 USD

Our Culture

At SharkNinja, we don't just raise the bar- we push past it every single day. Our Outrageously Extraordinary mindset drives us to tackle the impossible, push boundaries, and deliver results that others only dream of. If you thrive on breaking out of your swim lane, you'll be right at home.

What We Offer

We offer competitive health insurance, retirement plans, paid time off, employee stock purchase options, wellness programs, SharkNinja product discounts, and more. We empower your personal and professional growth with high impact Learning Programs featuring bold voices redefining what's possible. When you join, you're not just part of a company—you’re part of an outrageously extraordinary community. To gether, we won't just launch products- we'll disrupt entire markets.

At SharkNinja, Diversity, Equity, and Inclusion are vital to our global success. Valuing each unique voice and blending all of our diverse skills strengthens SharkNinja's innovation every day. We support ALL associates in bringing their authentic selves to work, making an impact, and having the opportunity for career acceleration. With help from our leadership, associates, and our community, we aim to have equity be a key component of the SharkNinja DNA.

We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, disability, or any other class protected by legislation, and local law. SharkNinja will consider reasonable accommodations consistent with legislation, and local law. If you require a reasonable accommodation to participate in the job application or interview process, please contact SharkNinja People & Culture at [e-mail]

U.S. Standard Demographic Questions

At SharkNinja, we take pride in our uniqueness. Our innovation extends beyond our products to the way we work, embracing diversity as a cornerstone of our success. We recognize that our differences make us stronger, more creative, and better at what we do. Our workforce should reflect the diversity of our customer base, which is why our recruitment commitment is to truly be an exemplary, equal opportunity employer, fostering a welcoming and inclusive workplace.

We are looking for you as a valued candidate, to help us achieve our commitment by participating in this short questionnaire. You can choose if you want to complete the questions, if you do your answers will help us to ensure our hiring practices are inclusive, and in return we commit to treating the information you provide with respect by applying technical measures to your response to remove it from your candidate record.

How will we use the data?

None of the hiring team will have access to your responses, therefore the information you provide will NOT be used as part of your application process.

The data will be used to report on our recruitment process and its success in supporting Diversity, Equality, and Inclusion.

You can exercise your Data Subject Rights at any point during or after our recruitment process. For more information, please visit our Candidate Privacy Notice here

As part of our recruitment and hiring process, SharkNinja may use AI-powered tools, including tools that transcribe and summarize recordings of interviews, flag potential application fraud, and rank applications against role requirements. A member of our recruiting team always reviews these tools' output before any decision is made about your application - none of them make hiring decisions on their own. To learn more about how these tools work, your rights, and any notices that apply to your location, see our Candidate Privacy Notice .