Executive Assistant

Color Employer, LLC; Nashville (TN); On-site; USD 41,000 - 61,000; Full time

Job summary

Lyric, an AI-first healthcare technology company, seeks an Executive Assistant to provide high-level administrative support to executives in Nashville and manage office operations for the headquarters.

The role requires extensive calendar management, travel coordination, expense processing, and collaboration with vendors and teams. Experience supporting multiple leaders and handling confidential information is essential; some international travel may be required.

Qualifications

• Ten years of experience providing administrative support to senior leaders.
• Experience supporting multiple leaders simultaneously.
• Advanced proficiency with Outlook.
• Willingness to travel approximately 3–4 times per year for events.

Responsibilities

• Coordinate leaders' calendars and onboarding for new hires.
• Schedule domestic and international travel.
• Identify accommodations and negotiate meeting contracts.
• Process invoices and vendor onboarding.
• Prepare correspondence and presentation materials.
• Provide coverage for other Executive Assistants.
• Maintain office access, security, and building coordination.
• Post job openings for immigration purposes.

Skills

Outlook proficiency

Travel coordination

Confidential information handling

Executive support

Tools

SAP

Concur

Job description

Lyric is an AI-first, platform-based healthcare technology company, committed to simplifying the business of care by preventing inaccurate payments and reducing overall waste in the healthcare ecosystem, enabling more efficient use of resources to reduce the cost of care for payers, providers, and patients. Lyric, formerly ClaimsXten, is a market leader with 35 years of pre-pay editing expertise, dedicated teams, and top technology. Lyric is proud to be recognized as 2025 Best in KLAS for Pre-Payment Accuracy and Integrity and is HI-TRUST and SOC2 certified, and a recipient of the 2025 CandE Award for Candidate Experience. Interested in shaping the future of healthcare with AI? Explore opportunities at lyric.ai/careers and drive innovation with #YouToThePowerOfAI. Applicants must already be legally authorized to work in the U.S. Visa sponsorship/sponsorship assumption and other immigration support are not available for this position.

Job Summary

The Executive Assistant is responsible for providing a high level of administrative support to executives and senior leaders and may support multiple leaders simultaneously. Role will be responsible for office management functions in Nashville to support our company headquarters.

Job Responsibilities

• Coordinate appointments, monthly events, team leadership meetings and new hire onboarding on behalf of leader Own leaders' calendars and grant access to others appropriately Schedule travel both domestic and international
• coordinate with travel agency
• Identify accommodations and negotiate contracts for meetings for leadership team meetings as well as off-site meetings
• coordinate with third parties
• Possess a strong understanding of the expense policy
• gather and verify expenses, prepare reports, and submit
• review and approve expense reports for other executives
• Process invoices and set up new vendor onboarding
• Prepare correspondence, internal memos, team emails, and overall bridge communication gaps
• Prepare, edit and distribute presentation materials and documents
• Acting on behalf of executive, track down documents, presentation materials, and other information
• Prepare and distribute DocuSign and other documents
• Provide coverage for other Executive Assistants
• Manage company swag to include identification, ordering, and shipping
• Maintain office access codes, building access cards, parking access cards and parking validation for employees
• Interface with property management regarding building security and office maintenance
• Order office supplies and maintain stock in shared break areas
• Legal Gatekeeper: Maintain and securely file all original legal documents on site
• Corporate Incoming Mail: Retrieve, sort, scan and distribute incoming mail, including receiving and handling all express deliveries
• Human Resources: Post job openings as needed in office, for example for immigration purposes

Required Qualifications

• Minimum of ten (10) years experience providing administrative support to senior leaders including executives
• Minimum of five (5) years experience providing administrative support to multiple leaders
• Advanced proficiency using Outlook
• 20% travel required (approximately 3-4 times/year) for company events that require administrative support like Strategic Advisory Board, Onsite leadership meetings
• May need to handle details of a highly confidential and critical nature

Preferred Qualifications

• Minimum of three (3) years experience using expense programs such as SAP, Concur or similar programs
• Proficient in using other Microsoft suite programs such as Power Point
• Must be able to work with limited direction and use good judgement

Salary

***The US base salary range for this full-time position is: $40.87 - $61.31 The specific salary offered to a candidate may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location. Please note that the compensation details listed in US role postings reflect the base salary only, and does not reflect the value of the total rewards compensation. ***

Equal Opportunity Employer

Lyric is an Equal Opportunity Employer that strives to create an inclusive environment, empower employees and embrace collaborative success. Our ambition is to be an AI-first platform sitting at the intersection of healthcare and fintech, providing simplified consumer and patient solutions to plans and providers in the wake of value-based care while continuously identifying the unmet needs of customers.