Executive Assistant

ARCO/Murray; Downers Grove (IL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Industry-leading bonus program

Employee Stock Ownership Plan (ESOP)

Traditional and Roth 401k

Tuition reimbursement for associates

Scholarship for associates' children

1-month paid sabbatical after every 5y

1-week paid volunteer leave each year

100% charitable match

Medical, dental, and vision insurance

Paid parental leave

Job summary

ARCO/Murray National Construction in Downers Grove seeks an Executive Assistant who is highly organized and proactive to support executives and drive project performance. You will manage calendars, travel, and confidential information with discretion, while coordinating cross-functional collaboration across teams.

The role offers a comprehensive benefits package and opportunities for growth within a family of construction companies known for performance-based bonuses and ESOP participation.

Qualifications

• 3–10 years of experience in executive support.
• Bachelor’s degree required.
• Proficient in Microsoft Office (Outlook, PowerPoint, Excel).
• Bluebeam and PDF editing experience is a plus.
• Must be extremely organized, resourceful, and detail-oriented.
• Excellent communication and customer service skills.
• Ability to work in a fast-paced environment.
• Self-Starter.
• Ability to manage different personalities.
• Ability to complete tasks with minimal oversight.
• Maintain integrity and discretion in handling confidential information.

Responsibilities

• Travel coordination.
• Calendar and meeting management.
• Records management and document control.
• Event registration and planning.
• Client relations (gifts, events, etc.).
• Data collection and entry in various systems; report building.
• Administrative support for Sales meetings.
• Expense reporting.
• Document meeting notes.
• Personal projects as needed (vehicle management, personal travel, charitable contributions).

Skills

Organization

Communication

Customer service

Self-starter

Discretion

Multitasking

Integrity

Education

Bachelor's Degree

Tools

Microsoft Office

Bluebeam

PDF editing

Job description

ABOUT YOU

Are you extremely organized? Do you take a proactive approach to solving problems? Do you enjoy a wide array of projects? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes!" then we have an opportunity that will excite you. Who are we? We are ARCO, a Family of Construction Companies. ARCO/Murray National Construction is currently looking for a detail-oriented, self-reliant, Executive Assistant to join our team in Downers Grove. At ARCO, you’ll have the opportunity to improve project performance, set up processes and drive your own success from day one!

WHAT WE CAN OFFER YOU

We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.

• Industry-leading performance-based bonus program


• Employee Stock Ownership Plan (ESOP)


• Traditional and Roth 401k


• Tuition reimbursement for associates


• Scholarship for associates' children up to $28,000 per child


• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel


• 1-week paid volunteer leave each year


• 100% charitable match


• Medical, dental, and vision insurance coverage


• Paid parental leave

Typical base compensation for the Executive Assistant role is between $70,000 and $100,000. Candidates with extensive experience may exceed this range. In addition to base salary, the role is eligible to receive discretionary bonus compensation based on individual and company.

At ARCO, our first core value is to treat people fairly and do the right thing. We are committed to building and sustaining a culture that supports diversity and inclusion. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.

From recruiting, training, and hiring practices to selecting our subcontractors, we understand that diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers. We hire the best and the brightest from across the country - constructing a team of experts in architecture, design, engineering, project management, and business services.

A DAY IN THE LIFE

• Travel coordination


• Calendar and meeting management


• Records management and document control


• Event registration and planning


• Client relations (gifts, events etc.)


• Data collection and entry in various systems, report building and system management


• Administrative functions for various Sales meetings


• Expense reporting


• Document meeting notes


• Personal Projects as needed (vehicle management, personal travel, charitable contributions management)

NECESSARY QUALIFICATIONS

• 3-10 years' of experience


• Bachelor’s Degree Required


• Excellent computer skills. Must be proficient in Microsoft Suite (Outlook, PowerPoint, Excel)


• Bluebeam and PDF editing experience is a plus


• Must be extremely organized, resourceful, and detail-oriented


• Have excellent communication and customer service skills


• Ability to work in a fast-paced environment


• Self-Starter


• Ability to manage different personalities


• Ability to complete tasks with minimal oversight


• Maintain integrity and discretion in handling confidential information

MAKE YOUR MOVE

We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed over 6,550 design-build projects nationwide. We ranked #6 on ENR’s Design-Build Firms list and #29 on ENR's Top 400 Contractors list of 2025. Most importantly, our clients like us, trust us and want to do business with us. We have been looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person that can make a difference at ARCO? If the answer is, "Yes!" we look forward to meeting you.

ARCO does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies without pre-approval from ARCO’s Human Resource team. Pre-approval is required before any external candidate can be submitted. ARCO will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers. Agencies must have a fully executed vendor agreement in place as well as written approval to submit candidates from an ARCO TA Manager for a specific position before submitting candidates.

LEGAL DISCLAIMER

EOE, including disability/vets